Deputy Clerk

Job Description:

Deputy Clerk

Description

This position consists of legal support work for the Circuit Court system by providing services to the courts, general public and attorneys.? This position primarily interacts with the general public at the counter in providing responses to all questions and requests for information. Other duties may include preparing cases, drafting and processing various legal documents, maintaining court official calendars,accurately updating, maintaining and retaining court records in either paper or electronic format, and other related duties,?and provides?courteous, professional and efficient customer services.?

1. Assists the?public, attorneys and other agencies with information, resources, procedures and local court rules for completing forms and filings.
2. Assists with daily customer inquiries and requests, in compliance with the statutes under the supervision of the Clerk of Court or Chief Deputy.?
3. Assists with daily case management of court files, including creating and maintaining computer records, and complying with the statutes under the supervision of the Clerk of Court or Chief Deputy.
4. Schedules?and re-schedules?hearings as directed by court officials.
5. Monitors?case deadlines; supervises file management and maintains case files confidentiality; files court documents in paper and electronic formats.?
6. Prepares and explains bonds and conducts small claim initial appearances at the counter.
7. Administer oaths as required by statute.?
8. Enters judgments, orders, liens, warrants, writs, and bond payments, etc.?
9. Reviews?and accepts for filing incoming documents and new case filings. Determines any required follow-up action by routing to the appropriate court official or processing according to department and statutory processes.?
10. Files and/or scans?all court pleadings (paper filing and e-Filing) to create, maintain, close and retain the court record along with exhibits pursuant to Supreme Court Rule 72.
11. Drafts letters and court orders, prepares legal documents, including temporary restraining orders, injunctions, orders to seal records, name changes, warrants,?judgments of conviction, etc.?
12. Performs?records management duties to ensure statutory timelines are met for all cases.?
13. Provide copies and/or faxes to appropriate parties, certify, and notarize documents.?
14. Processes invoices, receipts payments for fines, fees and forfeitures using court approved financial software.?
15. Accepts new cases for filing, files correspondence and other legal pleadings, consistent with retention policy.?
16. Answers and screens incoming calls and visitors; assists, provides information, or directs to appropriate staff.?
17. Adhere to specific statutory time frames required to process case closing documents, orders, judgments and appeals.
18. Performs Jury back-up duties as required.
19. Other duties as assigned.?

Associates degree in a clerical field, administrative assistant or related field with three (3) year’s clerical work experience; or a high school diploma/equivalent with five (5) years clerical/office support work experience.

• Previous customer services experience required.
• Previous work experience in a law enforcement or legal setting preferred.
• Must successfully pass criminal background check.
• Must be bondable.

• Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
• Knowledge of standard and legal office practices, procedures, and clerical techniques
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and minutes; and accurately incorporate essential details in preparing legal documents.
• Ability and skill to prepare Court documents in a timely and accurate manner.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal,State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to understand and effectively carry out verbal and written instructions.
• Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of open records laws.
• Ability to work the allocated hours of the position and respond after hours as needed.

Barron County values the health and wellbeing of our employees and offers a very competitive benefit package prioritizing work-life balance and along with stable employment and supportive work environment!
* Wisconsin Retirement System (6.9% Employer match; 6.9% Employee pre-tax contribution - Higher rates for Protective/Law Enforcement)
* Paid leaves upon hire (104 hrs vacation; 11 paid holidays; 8 hrs of sick leave per mo)
* Health insurance with option to enroll in a Health Savings Account ($50/mo-single plan/ $100/mo-family plan). Effective 1st of the month following 30 days of employment.Non-Embedded in-network Deductible of $2,000/Single & $4,000/Family. Deductible must be met before insurance applies. Out-of-pocket max: $3,500S-$7,000F. Prescription drug savings program offering zero costs for eligible prescription drugs. Optionto sell up to 96 hrs Sick Leave and/or Vacation into HSA during open enrollment.
* Dental insurance
* Life insurance (County pays $5/mo towards Basic plan)
* If working night shift - receive an additional $0.75 per hour
* Flexible spending account
* Deferred Compensation Programs
* Employee Achievement Program
* Paid Parental leave
* Potential for telework opportunities (varies by department/position)
* Whole Life Insurance plan
* Eligibility for Student Loan Repayment program throughPublic Service Loan Forgiveness(PSLF)
* Recognition Program
* Annual Training Day & Lunch
* Annual Employee Milestone Recognition Lunch
* On-site Blood Drives (paid 1 hour to donate blood)
* 15% Verizon Wireless cell-phone discount
* On-site food truck vendors during summer months
* Ed-Vest College Savings plan
* Supportive work environment and culture
* Opportunities for growth and advancement
* Meaningful and impactful work for the betterment of our community

Closing Date/Time: 4/5/2026 11:00 PM Central

Salary:

$52,769.60 - $58,240.00 Annually