Admin Support Assistant, Project Rebound

Job Description:

Admin Support Assistant, Project Rebound

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Administrative Support Assistant contributes to the daily effectiveness of Project Rebound through comprehensive customer service, administrative coordination, and operational support. The incumbent ensures the front office operates efficiently, supports students and staff with travel, events, payroll, and documentation processes, and maintains accurate financial and program records. Responsibilities also include assisting with student assistant employment processes, coordinating space reservations, preparing meeting materials, supporting scholarship and foundation transactions, and contributing to special projects and program initiatives that enhance student engagement and departmental success

• Responsible for front office reception, which includes answering phone calls, proactively responding to voicemails, emails, and greeting and assisting visitors.
• Provides appropriate/accurate information and/or routes inquiries to other program personnel or campus offices.
• Assist with student/group travel requests and mileage reimbursements to ensure compliance with CSU travel policies and procedures and University travel guidelines. Assist the lead Administrative Support Coordinator II (ASC - II) with completing forms and collecting documents in order to gain approval for the student/group to travel.
• Reviews campus and online timesheets for Student Assistants.
• Processing Foundation fund requests (i.e. check, p-card etc.).
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/5vbhga8yg4rf8o3aijffrgdlwgf698sl

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.

Knowledge, Skills, & Abilities

• Comprehensive knowledge of front-office operations and administrative support functions, with the ability to communicate professionally across phone, email, and in-person interactions; assess inquiries, provide accurate information, route requests appropriately, and maintain organized office systems and records to ensure efficient daily operations.
• Strong operational and technical proficiency, including inventory tracking, equipment oversight, scholarship and foundation fund processing, payroll distribution, website and listserv updates, and collaboration with campus partners such as technology services, physical plant management, and asset management.
• Working knowledge of university travel policies, reimbursement procedures, and approval processes, with the ability to coordinate travel logistics, reserve campus spaces, arrange parking, and support compliance with institutional guidelines while assisting with events and special projects.
• Demonstrated ability in data collection, documentation, and organizational coordination, including use of Qualtrics and departmental systems (e.g., VEOCI), preparation of meeting minutes, maintenance of emergency records, and effective support of advisory board activities and large-scale program events.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1032 / Administrative Support Assistant / 2
• The anticipated HIRING RANGE: $3565 - $3709 per month, dependent upon qualifications and experience. The salary range for this classification is: $3565 - $5092 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through March 4, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Work with purpose at the CSU.
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Advertised: Feb 18 2026 Pacific Standard Time
Applications close: