Clerical Assistant - Part Time

Job Description:

Clerical Assistant - Part Time

Description

BASIC FUNCTION : Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function. Essential Duties Summary REPRESENTATIVE DUTIES :

• Schedule appointments and meetings; maintain various schedules and calendars; compile information for appointments as requested; notify students and personnel of meeting dates. (E)
• Maintain a variety of logs, records and files related to assigned office; close files according to established procedures and timelines. (E)
• Provide information and assistance to students, the public and staff regarding program requirements and procedures in an accurate and timely manner. (E)
• Type letters, memoranda, reports, schedules, lists, plans, forms or other materials from straight copy, rough draft or notes; distribute, mail and file materials as appropriate. (E)
• Operate a variety of office equipment, such as typewriter, calculator, copier and others; operate computer equipment to enter and retrieve data, maintain records and generate reports. (E)
• Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office. (E)
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. Perform related duties as assigned.
  
  

KNOWLEDGE OF:

• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Modern office practices, procedures and equipment.
• Policies and objectives of assigned program and activities.
• Record-keeping techniques.

ABILITY TO:

• Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Type at an acceptable rate of speed.
• Operate a variety of office equipment including computer terminal, calculator, copier and typewriter.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Answer telephones and greet the public courteously.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.

Required Qualifications EDUCATION AND EXPERIENCE : Any combination equivalent to: graduation from high school and one year of clerical experience. Desired/Preferred Qualifications Physical Demands ENVIRONMENT :

• Office environment.
  
  

PHYSICAL ABILITIES :

• Exchange information in person or on the telephone.
• Read a variety of materials.
• Operate a computer keyboard.
• Sitting or standing for extended periods of time.

Range/Step Range 16, CSEA Salary Schedule Salary Range $22.27 - $25.83 / Per Hour (Steps 5 -11) Placement will be based on both the candidate's years of experience and educational qualifications. Benefits Information PART - TIME (less than .60 PTE ):
Part-time positions less than .60 PTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 PTE contribute to an Alternative Retirement System (Apple). Employees whose, PTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS). EEO Statement Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity

Salary:

$22.27 - $25.83 / Per Hour (Steps 5 -11) Placement will be based on both the candidate's years of experience and educational qualifications.