Administrative Assistant

Job Description:

Administrative Assistant

Description

Job Posting Closes at 11:59PM on:
02/01/26
Division:
County Manager Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

Jefferson County is seeking an experienced and self-motivated Administrative Assistant . This position reports to the County Manager’s o ffice and serves in a dual role, staffing the front desk, welcoming visitors, and providing administrative in support of the Board of County Commissioners and County Manager team . Responsibilities include scheduling meetings, coordinating tasks, supporting virtual and hybrid meetings, and serving as a primary point of contact for internal departments and the public who are visiting the County building for various services .



While supporting the front office, the successful candidate represents the department by responding to inquiries from staff from various divisions, departments, and the public in a timely manner with a positive attitude. Strong communication skills, proficiency with Microsoft Office Suite, and the ability to move seamlessly between tasks are essential.



Jefferson County is a beautiful place to live, work, and play and serves as both an administrative arm of the State of Colorado and a unit of local government. The County is governed by a three-member Board of County Commissioners, who appoint the County Manager to oversee county operations.



SCHEDULE :

This position operates on our four-day work week (Monday-Thursday). This position works on-site, in office at the County Manager’s Office in the Administration & Courts Facility in Golden, CO .

COMPENSATION :

Hiring Range: $2 0.00 - $22.00 USD Hourly

Compensation will be determined based on education, experience and skills.

BENEFITS :

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires ; retirement matching; wellness programs; tuition reimbursement; flexible schedules; and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Reception & Communication: Facilitates communication by coordinating clear dialogue between department and division staff. Maintains positive relationships with staff members. Coordinates staff meetings and serve as meeting recorder. Participates in planning meetings. Receives mail, documents, and packages. Orders supplies and requests maintenance.
  

• Visitor Greeting: Answer calls and handle as appropriate . Maintains positive public image for department and division. Provides front desk coverage for building.
  

• Administrative Support: Performs administrative tasks in support of the department, including calendaring, producing reports, creating and maintaining documents, expense reports, and completing projects. Ensures all provided material is accurate . Prepares supplies and materials for staff usage.
  

• Data Entry : Maintains documents and information by preparing forms and reports using word processing and spreadsheet programs. Verifies documents for accuracy. Monitors the flow of paperwork and electronically files and retrieves documents.
  

• Performs o ther duties and responsibilities as assigned.
  

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

Experience: Minimum of one year of work-related experience.

Education: High School Diploma

Preferred knowledge, skills and abilities :

• Strong customer service
  
• Ability to articulate clearly and effectively to varying levels of customer
  
• Strong time management and prioritization skills
  
• Provide other administrative and technical support as needed
  
• Ability to set and meet goals and deadlines, manage appointments, create schedules,coordinateand facilitate meetings, and make decisions
  
• C omputer skills, including the ability to utilize Microsoft Office suite ( i.e. Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.) and experiment with new software and systems
  
• Bilingual skillset a plus
  

Additional Job Information:

• Criminal History and MVR Background Checks are required for every position.
  
• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
  
• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle shall have a Colorado Driver’s license within 30-days of hire or beginning to serve as an intern or volunteer.
  
• In any materials you submit , you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  
• All Jefferson County Employees must apply through their internal profile.
  

Accommodations Statement : We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact careertalent@jeffco.us . This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply immediately . All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities



A resume and cover letter submitted with your application are encouraged but will not substitute for the information requested on the application . Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected . To view the status of your application, please log into your candidate portal .



For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or CareerTalent@Jeffco.us

Education:
GED, High School Diploma
Experience:
Work Experience: Minimum one year

Certifications:

Languages:

Category:
Administrative, Business Programs and Services