Administrative Support

Job Description:

Administrative Support

Description

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Employment Type
Full Time

Job Summary

The Prosecution Division of the Legal Department is currently seeking a qualified Administrative Support professional to join our team. This role provides a unique opportunity for an administrative professional to advance their career while contributing to an innovative, service-oriented local government organization. This position is part of a three-level career progression of Administrative Support I, II, & III.

The ideal candidate will play a vital role in ensuring the efficient operation of the Prosecution Division by delivering high-quality administrative support, fostering strong internal and external relationships, and upholding the highest standards of professionalism.

If you are a motivated individual seeking a meaningful and impactful position within a dynamic public sector environment, we encourage you to apply.

We offer a competitive salary, opportunities for career growth, training and professional development, excellent benefits and so much more.

Salary Range:

Admin Support I: $16.50 to $17.06 per hour

Admin Support II: $18.25 to $19.90 per hour

Admin Support III: $21.75 to 24.08 per hour

For more details, review the full job details and requirements below.

The Administrative Support II position performs a wide variety of customer service and administrative duties related to daily operations. Duties may include handling a high volume of telephone calls, assisting customers with inquiries and resolving customer issues. The Administrative Support II is the second level of a four level career progression of Administrative Support I, II, III, & IV.

Key Responsibilities

• Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions.
  
• Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
  
• Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions.
  
• Maintains professional communication with other city departments and personnel and various outside agencies.
  

Qualifications

Experience: One year of administrative or other relevant experience is required. Excellent computer skills are also required including Microsoft Office (Word & Excel), along with strong customer service and telephone skills.

Education: A high school diploma or equivalent is required.

Licenses & Certifications: None required. Depending on assignment, may require a valid driver's license and favorable driving record.

Language: Proficiency with verbal and written English language required. Additional proficiency with Spanish and American Sign Language preferred.