Administrative Support III

Job Description:

Administrative Support III

Description

Overview

The purpose of Administrative Support III is to provide professional administrative support to CCW staff in areas including payroll, recruitment, training, FMLA and limited duty, position control and records management. The objective is to provide customer service to all levels of staff and to develop constructive working relationships with staff in other departments in order to fulfill responsibilities. The position exists primarily to provide administrative support to the Business Manager and to centralize employee support processes within CCW.

Responsibilities

• Provide guidance pertaining to Employee Support to CCW staff

• Act as the liaison between the Finance Department and CCW to assist with processing payroll

• Complete F12's related to compensation and recruitment

• Work with staff to manage overtime justifications and related responsibilities

• Provide assistance to CCW staff for recruitment by assisting with scheduling interviews and ensuring postings are accurate

• Maintain Position Control and related responsibilities

• Responsible for records management by ensuring files are uploaded in Laserfiche and responding to Open Records Requests

• May assist with weekly CCW Orientation, Uniform Coordination with third party vendor, service awards at monthly meetings and scheduling trainings

• This position must maintain confidentiality due to the information they will work with daily

• Assist with obtaining quotes for small contracts and creating requisitions in Infor

• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Non-Exempt - Full-Time

• Non-Rotating 40-hour work week, Monday - Friday, 8:00am - 5:00pm; must be available to work additional hours as needed.

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Associates Degree (AA/AS); or two (2) year technical certificate

• Two (2) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: December 17, 2025

Salary:

21.63-24.87 USD