Senior Parts Specialist

Job Description:

Senior Parts Specialist

Description

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Employment Type
Full Time

Job Summary

The City of Olathe has an opening for a Senior Parts Specialist to keep our fleet running smoothly and efficiently. In this key role, you’ll manage the parts room inventory for the City’s wide range of vehicles and equipment-ensuring the right parts are on hand, at the right time, and at the best value. You’ll oversee purchasing, workflow processing, and inventory control while collaborating with technicians, supervisors, and vendors to keep operations moving without a hitch. If you’re organized, proactive, and passionate about operational excellence, this is your chance to make a real impact.

A municipal parts specialist isn't focused on a corporate bottom line but on supporting essential city services. Your work directly contributes to keeping public transportation, emergency vehicles, and other city equipment running smoothly for the community.: Working for local government allows you to see the direct results of your efforts.

What We’re Looking For

• Proven experience in vehicle or equipment maintenance.
  
• Proficiency with diagnostic tools and repair techniques.
  
• A dedication to safety, quality workmanship, and excellent customer service.
  
• The ability to work effectively both independently and as part of a collaborative team.
  

What You’ll Do:

• Collaborate with technicians, supervisors, vendors, and purchasing staff to ensure cost-effective sourcing and operational efficiency.
  
• Provide guidance to the parts team.
  
• Uphold safety and customer service standards.
  

Hourly Rate: $28.00 - $33.20 based on experience and qualifications

Benefits: Competitive package including 8 weeks of Paid Parental Leave, healthcare, retirement contributions, and professional development opportunities. Click here for a comprehensive guide to City of Olathe benefits.

For more details, review the full job details and requirements below.

The Senior Parts Specialist is responsible for managing and controlling the parts room inventory to support the City’s diverse fleet of vehicles and equipment. This includes determining the appropriate quantity, cost and type of parts to stock and ensuring availability for scheduled services. This position oversees the accurate and timely processing of system workflows, including item requests, work order charges, purchase orders, and expense reports, and provides input on bid processes to ensure cost-effective purchasing. The Specialist coordinates closely with technicians, supervisors, and other departments to maintain operational efficiency, accuracy, and customer service excellence.

Key Responsibilities:

• Manages parts procurement, including locating, purchasing, receiving, issuing, and tracking parts for City vehicles and equipment; maintains accurate and sustainable inventory levels through regular counts, documentation, and analysis to minimize downtime; coordinates with supervisors, technicians, vendors, and purchasing staff to ensure timely availability of parts and cost-effective sourcing.
  
• Oversees all parts-related system workflows, including work order charges, purchase orders, and warranty or backorder tracking.
  
• Keeps the parts, room and related work areas organized, safe, and compliant with City standards; leads by example in promoting the City’s Leadership Philosophy, safety practices, and customer service standards.
  
• Provides directions to the parts work group and supports Fleet Services operations during after-hour emergencies as needed.
  

Qualifications

Experience: A minimum of five years’ experience in managing a +$250K vehicle/equipment parts and materials inventory, including acquisition and purchasing processes is required. Demonstrated progressive experience in the acquisition of automotive and heavy truck parts is also required, with equivalent experience using FASTER or a comparable computerized inventory/fleet management system. Mechanical experience with both on-road and off-road equipment is preferred.

Education: A high school diploma or equivalent is required, supplemented by specialized training in computerized inventory control systems.

Licenses and Certifications:A valid driver’s license with a favorable driving record is required. Forklift Certification and ASE P1- Medium-Heavy Parts Specialist and P2- Automotive Parts Specialist certifications must be obtained within the first year of employment.

Environmental or Physical Demands: Routinely performs medium-to-heavy physical work in a repair-shop environment with routine exposure to noise, dust, oils/greases, exhaust and chemicals, frequent standing/walking on hard surfaces, regular lifting and carrying of automotive/heavy parts, repetitive reaching (including overhead), ladder/rolling-stair use to access high shelving, frequent push/pull of carts and pallets, and periodic power-industrial truck (forklift/pallet jack) operation. Work may occur in temperature-variable shop spaces.