College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)

Job Description:

College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)

Description

Position Summary

The College of Sciences at San Diego State University is seeking a proactive and organized College Facilities Specialist to oversee daily facilities support and provide general administrative assistance across the college. This role supports multiple departments and plays a key role in ensuring safe, efficient, and policy-compliant facilities operations.

Key Responsibilities

• Facilities and Team Oversight: Coordinate day-to-day facilities operations, resolve issues, manage project updates, and serve as the primary liaison for the College of Sciences in a shared services role. Ensure team accountability, stakeholder communication, and compliance with university safety and policy standards.
• General College Support: Provide administrative and financial support for facilities initiatives, assist with special events and conferences, and contribute to the College of Sciences goals through task forces and strategic projects.
• Special Projects & Other Duties: Support college operations by taking on additional assignments aligned with instructional, research, or administrative priorities.

Why Join Us?

• Play a central role in maintaining safe, efficient academic facilities
• Collaborate with faculty, staff, and leadership across diverse science disciplines
• Contribute to strategic projects and events that support the college’s mission
• Build expertise in facilities coordination, team oversight, and academic operations

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated as exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. Additionally, it houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off-campus sites including the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part-time members, along with a support staff of 80 clerical and technical employees. Their interests span a wide spectrum, encompassing both teaching and research.

Leading the College is the Dean, who is assisted by two Associate Deans, an Assistant Dean of Student Affairs, a Resource Manager, and administrative support personnel. The Dean's Office takes responsibility for overseeing all facets of the College's operations, including the initiation, execution, and ongoing support of instructional and research initiatives, as well as planning for the College's future.

For more information regarding the College of Sciences, click here .

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Facilities Planning & Space Management - Ability to assess, allocate, and optimize instructional, research, and office space in alignment with academic and research priorities.
• Project Coordination - Experience in planning, budgeting, and tracking renovation, construction, or maintenance projects, including scheduling and contractor/vendor coordination.
• Budget Development & Cost Analysis - Skilled in developing renovation/maintenance budgets, monitoring expenditures, and preparing financial reports to support decision-making.
• Building Systems Knowledge - Familiarity with HVAC, electrical, plumbing, laboratory infrastructure, and other facility systems common in academic and research environments.
• Regulatory Compliance & Safety Oversight - Knowledge of OSHA, fire/life safety, ADA requirements, and Environmental Health & Safety standards specific to laboratories and science facilities.
• Data & Reporting Tools - Proficiency with facilities management systems, work order software, space utilization databases, and reporting dashboards.
• Procurement & Contract Oversight - Ability to work with university procurement systems, vendors, and contractors to ensure services are delivered on time, within scope, and in compliance with policies.
• Leadership & Team Supervision - Skilled in leading facilities staff, setting priorities, scheduling work, and ensuring a collaborative and service-oriented culture.
• Communication & Stakeholder Engagement - Strong interpersonal skills to effectively engage with faculty, staff, students, and external partners; ability to explain technical issues in clear terms.
• Problem-Solving & Crisis Management - Ability to address urgent facility issues, coordinate emergency responses, and implement practical solutions quickly.
• University/College and/or public agency experience is highly desirable.
• Experience working with diverse groups (faculty, staff, students, administrators, contractors) and effectively communicating technical and project-related information is desirable.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 8 ($6,069) for highly qualified candidates.
• CSU Classification Salary Range: $5,274 - $7,684 per month (Step 1 - Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview .

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by October 29, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu .

Advertised: Oct 15 2025 Pacific Daylight Time
Applications close: