Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Sr. Administrative Assistant
at The City of Fort Worth
City Managers Office

Pay Range: $26.38/hr. - $34.30/hr. | $54,879 - $71,343 annual compensation

Job Posting Closing on: Thursday, October 22, 2025

Workdays & Hours: Monday - Friday 8am - 5pm

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr. Administrative Assistant position is available with the City of Fort Worth Mayor and Council Office. The Mayor and Council Office is a fast-paced environment and is an integral part of the City of Fort Worth. The ideal candidate will provide high-level administrative support to the Mayor and Council Office. This position is responsible for overseeing and supporting a wide variety of complex administrative and fiscal tasks that support office and district operations including overseeing human resources, and special project activities. The ability to provide exceptional customer service and being outcome oriented is necessary. Work in a customer focused, diverse, and team-oriented work environment. The ideal candidate will be a self-starter, able to take initiative over work tasks, be highly organized, detail oriented, analytical thinker, possess strong communication skills, and be able to adapt quickly to changing situations.

Minimum Qualifications:

• Bachelor's degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area.
• One (1) year in a supervisory or lead capacity.
• Valid Driver's License.

Preferred Qualifications:

• Familiar with the Fair Labor Standards Act.
• Familiar with Generally Accepted Accounting Principles
• Financial management system experience, preferably PeopleSoft.
• Budgeting software experience
• Experience working for a municipal or local government entity.
• Experience with record keeping and tracking

The Sr. Administrative Assistant job responsibilities include:

• Leads Human Resources Coordinator duties. Reviews Mayor and Council Office timesheets for correctness. Runs queries and ability to identify payroll exceptions and process corrections.
• Provides other Human Resources administrative support to daily operations, including a variety of clerical and work processing duties.
• Provides new hire onboarding and internal orientation.
• Leads Medical Records Coordinator duties. Works closely with City Human Resources divisions. Safeguarding employee medical records and ensuring compliance with HIPAA standards and the city's policies and procedures.
• Participates in departmental meetings; informs, assists in preparing the annual operating budget to include backup information to support the budget.
• Monitors expenditures as needed; ensure adherence to department budgets.
• Research and analyze the accuracy of expenditures.
• Monitors and maintains departmental contracts.
• Respond to requests for information from councilmembers, supervisory staff, employees, and external customers in a timely manner.
• Work with little to no supervision at times and perform other duties as assigned.

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Thursday, October 22, 2025

Salary:

$26.38/hr. - $34.30/hr. | $54,879 - $71,343 annual compensation