Registrar Transition Coordinator - School Superintendent (Prescott)

Job Description:

Registrar Transition Coordinator - School Superintendent (Prescott)

Description

Role

Yavapai County is seeking a Registrar Transition Coordinator to join the team at the Juvenile Justice Center School in Prescott. This role is responsible for a variety of essential record-keeping functions, including preparing monthly reports, managing requests, and creating and maintaining permanent student record files.

Major Duties, Responsibilities

• Completes intake information and creates data file for each student.
• Acts as a liaison between student’s school and detention school; obtains student academic records and Individual Education Plan (IEP) if necessary.
• Records students daily attendance and completes monthly attendance report.
• Develops support plan with probation officer and probationer, defining life/job/education goals, and identifying steps to meet these goals.
• Networks with potential schools and agencies for which students will be involved upon release.
• Assists students throughout transition process: expands and develops options/opportunities for students while detained and upon release for high school, post-high school, career and extra-curricular activities.
• Gathers data and prepares reports describing goals, plans and correspondence on each detainee as required by the detention school, courts, probation officers or other pertinent stakeholders.
• Communicates with family and/or home school about information that will assist the student in successfully transitioning back into the community.
• Develops appropriate instruction with activities and guest speakers to include career readiness, job search skills, mastering of soft skills, and access to resources that will create a self-directed path to employment or post-secondary education.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of three (3) years of relevant experience working with youth.

Additional Requirements:
Must possess a valid Arizona driver’s license.
Must possess fingerprint clearance card.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Work within a secure care setting and display willingness to adapt to working with students with varying degrees of educational functioning abilities.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to stoop, kneel, crouch, and lift and carry up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 7
Classification: Classified
Safety Sensitive: No

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 9/29/2025 5:00 PM Arizona

Salary:

$23.35 - $29.77 Hourly