Staff Services Coordinator - Data Management

Job Description:

Staff Services Coordinator - Data Management

Description

About the Opportunity

ABOUT THE POSITION The Staff Services Coordinator classification is a vital role within the Data Reporting Team of the BHRS IT department, dedicated to advancing the department’s mission of delivering high-quality behavioral health and recovery services through robust data management, system integration, and compliance with state and federal regulations. Reporting to the IT Manager, this position focuses on coordinating data-driven initiatives, researching Behavioral Health Information Systems (BHINS), and ensuring adherence to state reporting requirements, such as those mandated by the California Department of Health Care Services (DHCS). The role is designed with flexibility to adapt to the evolving needs of the IT department, enabling the coordinator to transition to the Outcomes and Evaluation Management (OEM) or Electronic Health Record (EHR) teams as required. By leveraging strong analytical, technical, and collaborative skills, the Staff Services Coordinator supports BHRS’s commitment to data-driven decision-making, culturally competent service delivery, and compliance with HIPAA. This position is ideal for professionals passionate about using technology to enhance behavioral health outcomes in a dynamic, cross-functional environment. This recruitment is being conducted to fill one (1) vacancy in the data team for Behavioral Health and Recovery Services and establish an eligible list to fill future full-time vacancies. Stanislaus County adheres to all Public Health Orders and is committed to providing a safe and healthy work environment. To view the current Public Health orders, please visit the California Department of Public Health website here for more information.
To learn more about the Behavioral Health and Recovery Services department, Click Here .

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Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid-Management/Supervisory bargaining unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding). The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

• Coordinate data collection, validation, and reporting processes to meet BHRS program needs, ensuring compliance with state reporting requirements (e.g., DHCS, Medi-Cal, and MHSA standards);
• Research and evaluate Behavioral Health Information Systems (BHINS) to support data integration, system interoperability, and BHRS service delivery objectives;
• Assist the Data Team Manager with staff supervision, training, and performance evaluations, promoting BHRS values of cultural competence and team collaboration;
• Develop and maintain data dashboards, reports, and visualizations to provide actionable insights for BHRS leadership, incorporating state-required metrics and MHSA outcome measures;
• Collaborate with OEM and EHR teams to align data reporting with outcome evaluation plans and EHR system functionality, ensuring seamless data flow across BHRS platforms;
• Monitor and analyze IT system performance, including BHINS and EHR platforms, to ensure data integrity and compliance with HIPAA and other regulatory standards;
• Facilitate cross-team communication to bridge BHRS clinical, operational, and technical needs, supporting integration of data solutions with OEM and EHR initiatives;
• Prepare and submit state-required reports, such as those for DHCS or MHSA, ensuring accuracy, timeliness, and alignment with BHRS program goals;
• Develop and maintain documentation, including BHINS workflows, state reporting guidelines, and compliance reports, to support Data Reporting, OEM, and EHR functions;
• Provide training and support to BHRS staff on data tools, BHINS, and EHR systems, emphasizing state reporting requirements and user adoption;
• Participate in IT projects, such as BHINS implementations, EHR upgrades, or outcome measurement initiatives, with flexibility to contribute to OEM or EHR teams as needed;
• Ensure adherence to BHRS IT policies and procedures, incorporating MHSA essential elements and state/federal behavioral health regulations;
• Support audit-related data collection and reporting, implementing BHRS-specific best practices to maintain compliance and reduce risks;
• Engage with internal stakeholders (e.g., BHRS clinical staff, leadership) and external partners (e.g., DHCS, community agencies) to support data-driven service delivery and BHINS integration;
• Contribute to BHRS strategic planning, including MHSA-driven workforce development and culturally informed technology initiatives, across the IT department; and
• Other items as assigned

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

KNOWLEDGE

• Principles and practices of data management, reporting, and analytics in behavioral health or public sector settings.
• State and federal reporting requirements (e.g., DHCS, Medi-Cal, MHSA) and HIPAA regulations.
• Behavioral Health Information Systems (BHINS) and Electronic Health Record (EHR) platforms.
• Project management principles and techniques for assessing workflow output.
• Recordkeeping, statistical concepts, research methods, and technical writing.
• Advanced proficiency in Microsoft Excel; proficiency with Microsoft Office (Word, PowerPoint, Access) and data visualization/reporting tools (e.g., Power BI, SSRS).

SKILLS/ABILITIES

• Oversee behavioral health datasets and reporting management for the Department.
• Analyze and evaluate Behavioral Health Information Systems (BHINS) for interoperability, compliance, and alignment with BHRS service delivery.
• Ability to research state reporting requirements (e.g., DHCS, Medi-Cal, MHSA) and ensure accurate and timely submissions of mandated reports.
• Coordinate and/or lead multiple IT and BHRS related projects from conception to final distribution.
• Interpret, apply and explain BHINS data, and EHR concepts for clinical and non-technical stakeholders.
• Oversee the seamless data flow and functionality to support the integration of BHINS with EHR platforms and OEM outcome tools.
• Understand HIPAA, DHCS, and MHSA compliance, and organizational and legal implications of various actions.
• Develop, install, and evaluate new, and review existing data tools, EHR systems and procedures.
• Analyze emerging trends accurately, identify solutions, make logical decisions, and practicable recommendations.
• Collect, interpret and evaluate data, BHINS, and/or compliance challenges.
• Promote positive relationships with representatives from various levels of leadership, community partners, and general public.
• Ability to deliver compelling presentations on BHRS data insights, BHINS performance, and state reporting outcomes to diverse audiences.

We recognize your time is valuable, please only apply if you meet the following required qualifications.

EDUCATION AND EXPERIENCE

• Bachelor's degree in Public Administration, Business Administration, Computer Science, Data Analytics, Information Systems, Social Work, Psychology, Counseling, or a related field; AND
• One (1) year of experience performing duties such as data analysis, program development, regulation review, and project coordination in a classification comparable to a Stanislaus County Staff Services Analyst; OR
• One (1) year of supervisory experience in a public or private agency performing duties involving data reporting, systems administration, medical or behavioral health claims administration, or regulatory compliance.

Progressively responsible experience in a related area may be substituted for the required education on a year-for-year basis. Proof of education must be attached for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-7339 or email recruitments@stanbhrs.org to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: October 7, 2025
Oral Examination: Tentatively the week of October 13, 2025
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County . GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627

Benefits associated with this position can be found at Benefits Summary.

Closing Date/Time: 10/7/2025 5:00 PM Pacific

Salary:

$85,280.00 - $103,646.40 Annually