Public Health Administrative Coordinator - Office of Policy and Public Affairs

Job Description:

Public Health Administrative Coordinator - Office of Policy and Public Affairs

Description

Job Posting Closes at 11:59PM on:
09/29/25
Division:
Public Health Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Public Health Administrative Coordinator provides essential administrative support to the Office of Policy and Public Affairs. This role is responsible for managing unit systems, coordinating internal and external meetings and events, and serving as the primary point of contact for organizational needs. The Administrative Coordinator supports the Director and staff in daily operations, ensuring efficient processes and effective communication across teams.

SCHEDULE:

This position allows for hybrid work, requiring on-site work to be completed at county facilities, at least one day per week and remote work.

COMPENSATION:

Hiring Range: $30.00 - $32.00 USD Hourly

Compensation will be determined based on education, experience, and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Provide comprehensive administrative support to the Office of Policy and Public Affairs and the Director.
• Maintain and update departmental computer databases, files, and resources.
• Serve as liaison to other departments, divisions, and external partners.
• Coordinate internal and external meetings, including scheduling, set-up, and tear-down.
• Manage supply orders, catering requests, subscriptions, and other departmental resources.
• Track and support monthly grant budget processes.
• Organize and coordinate staff participation in outreach events, including securing necessary materials.
• Support event and meeting logistics for external and internal stakeholders.
• Ensure effective communication, organization, and documentation within the office.
• Maintains inventory of supplies. Distributes mail and documents. Posts meeting agendas and maintains agendas. Takes meeting minutes.

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

• Three years of work-related experience in customer service, public health and/or administrative support.
• High School Diploma or equivalent certificate.
• Note an equivalent combination of education and experience is acceptable.

Preferred Knowledge, Skills and Abilities:

• Strong customer service skills.
• Bilingual (English and Spanish or other languages) preferred.
• Strong written and oral communication.
• Experience conducting research and summarizing findings for reports, presentations, or policy-related work.
• Ability to articulate clearly and effectively to varying levels of customers (stakeholders).
• Experience with Microsoft Office/Microsoft 365 applications.
• Experience entering and tracking data.
• Ability to be proactive and use critical thinking to align with mission and vision of the Agency.
• Strong time management and prioritization skills.
• High attention to detail when proofreading/correcting written reports.
• Ability to work well with diverse and different personalities.

ADDITIONAL JOB INFORMATION:

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact careertalent@jeffco.us . This contact is for accommodation requests only and cannot provide application status updates.

• Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

APPLICATION:

Qualified applicants are encouraged to apply immediately. All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or CareerTalent@Jeffco.us

Education:

Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services