Grant Monitoring Specialist

Job Description:

Grant Monitoring Specialist

Description

Job Posting Title
Grant Monitoring Specialist

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Financial Services

Job Posting End Date (Continuous if Blank)
July 30, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to up to $85,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location : Central Office - 123 Robert S Kerr Ave OKC, OK

Salary : up to $85,000.00, based on education and experience

Full Time /Part Time : Full-time

Work Schedule : Monday to Friday

Primary Hours : 8:00 am to 5:00 pm

Position Description: The Grant Management Specialist is responsible for serving as the Grant Management Office Specialist for both state and federal cross-cutting agency grants. The incumbent will support the lead in planning, development, and implementation of grant initiatives and will serve as a departmental trainer, point of contact throughout the grant lifecycle. This position will ensure regular communication with key stakeholders and interested parties, monitor progress toward established objectives, and oversee overall grant management to ensure compliance with federal requirements and successful program outcomes.

Position Responsibilities/Essential Functions:

• Reviewing grant applications and proposals to ensure alignment with federal, state, and organizational regulations and eligibility criteria
  
• Assisting in the development and implementation of grant programs, policies, and procedures across the full grant lifecycle
  
• Providing technical assistance to grant recipients through the application, award, and implementation phases
  
• Coordinating submission of grant applications and required reports, including annual, progress, and agency-specific deliverables
  
• Monitoring and validating grant expenditures to ensure consistency with approved budgets, program goals, and regulatory guidance
  
• Overseeing the full annual grant application process, including documentation of award amounts and active contracts
  
• Serving as a departmental resource for cross-training staff in end-to-end grant functions, promoting continuity, operational resilience, and responsive support across the Grant Management Office
  
• Maintaining organized records and documentation for grant applications, progress reports, and financial reconciliation
  
• Collaborating with internal departments and external partners to coordinate resources, resolve issues, and evaluate program performance
  
• Presenting updates at relevant meetings and stakeholder forums across virtual and in-person platforms
  
• Conducting audits and evaluations of grant activities to ensure compliance and identify areas for improvement
  
• Supporting invoice review and documentation processes, ensuring accuracy, allowability, and alignment with grant terms
  
• Staying current with evolving regulations and best practices in grants management
  
• Cultivating and maintaining collaborative relationships with funders, subrecipients, and internal stakeholders to support effective grant operations and shared goals
  
• Performing other duties as assigned to support the goals and priorities of the Grant Management Office
  
• Being present in the office is an essential function of this job
  
• Other duties as assigned
  
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Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

Minimum Qualifications:

Master’s degree in public health or a related field plus two years of professional or technical experience in a public health, business, or leadership capacity; OR Bachelor’s degree with a minimum of three years of professional or technical experience in a public health, business, or leadership capacity; OR an equivalent combination of education and relevant experience that demonstrates the necessary knowledge, skills, and abilities to perform the essential functions of the position.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

Demonstrated ability to plan, coordinate, and manage projects in alignment with grant requirements and agency policies. Proven success in establishing and maintaining effective working relationships with internal and external stakeholders. Strong written and verbal communication skills, with the capacity to interpret, analyze, and resolve complex operational or business challenges. Proficient in Microsoft Office and Office 365 platforms, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Outlook, and other web-based applications.

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Ability to remain seated and work at a computer workstation for prolonged periods. Capacity to perform job functions within a confined workspace or office environment. Ability to lift and carry light to moderately weighted materials as needed. Proficient in comprehending verbal communication from others in various settings. Clear and effective verbal communication skills to ensure understanding by diverse audiences. Being present at the office is an essential function of the job

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .