Administrative Assistant I/II
City of Rancho Cordova City of Rancho Cordova, California, United States
- Location: City of Rancho Cordova, California, United States
- Categories: Clerical and Administrative Support
- Job Type: Full Time
- Posted: Jun 05, 2025
Job Description:
Administrative Assistant I/II
Description
THE POSITIONAre you a detail-oriented, proactive, and customer-focused Administrative Assistant looking for an opportunity to contribute to the safety and development of a growing community? Look no further! The City of Rancho Cordova is seeking a dynamic Administrative Assistant I/II to join the Community Development Department - Building & Safety Division . This is your chance to play a key role in supporting vital permitting and inspection operations that help shape the built environment in Rancho Cordova.
As an Administrative Assistant I/II in the Building & Safety Division, you will serve as a central point of contact for staff, contractors, developers, and residents. You’ll assist with managing schedules, coordinating public counter services, supporting permit processing, and maintaining accurate records. Your day-to-day will include helping with plan submittals, facilitating internal and external communication, tracking project milestones, processing payments and invoices, and ensuring compliance with city and state regulatory requirements. This position requires a strong commitment to customer service, a knack for organization, and the ability to thrive in a fast-paced, collaborative setting.
In this role, you will:
- Support budget tracking, invoices, and contracts
- Maintain records and update files accurately
- Manage calendars and schedules
- Keep policies and procedures up to date
- Coordinate city website updates for Building & Safety content
APPLY TODAY! Take the next step in your career journey with the City of Rancho Cordova!
*NOTE: Recruitment will close at first 100 applicants
City employees enjoy a robust benefit plan for themselves and their families.
BENEFITS OF WORKING FOR THE CITY OF RANCHO CORDOVA
- Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
- 13 paid holidays per year.
- Universal Time Off (combined vacation and sick leave).
- CalPERS Retirement.
- Tuition Reimbursement up to $2,500/fiscal year
- The City of Rancho Cordova is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program.
- Alternate work schedules available
- Onsite fitness area & many more employee perks.
The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law.
EXAMPLES OF ESSENTIAL DUTIES
Full job description including essential duties and responsibilities for each of the position levels can be found by clicking the link below:
Administrative Assistant I/II
EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Administrative Assistant I : Hourly Range - $30.62 - $37.30
Education/Training :
- Equivalent to the completion of a high school diploma.
- College course work in public administration, business administration, communications, English, computer applications is, or a closely related field is highly desirable.
Experience :
- Two (2) years of progressively responsible administrative support experience.
License or Certification :
- Some positions may require possession of a current valid California Class C driver's license and a satisfactory driving record as determined by the city.
Administrative Assistant II : Hourly Salary - $33.68 - $41.03
Education/Training :
- Equivalent to the completion of a high school diploma.
- College course work in public administration, business administration, communications, English, computer applications is, or a closely related field is highly desirable.
Experience :
- Three (3) years of progressively responsible administrative support experience.
License or Certification :
- Some positions may require possession of a current valid California Class C driver's license and a satisfactory driving record as determined by the city.
PHYSICAL WORKING CONDITIONS AND ENVIRONMENTS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds; emotional and psychological capability to make frequent decisions, work alone, concentrate, or have frequent public and/or coworker contact. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
FLSA - Non-exempt status
Equal Opportunity Employer
The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process.
HumanResources@CityofRanchoCordova.org
NON-EXEMPT EMPLOYEE BENEFIT SUMMARY
CALPERS Retirement
Tier 1: Employees hired prior to December 31, 2012, and "Classic Members" hired subsequently with less than a six-month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit.
Tier 2: Due to the Public Employees' Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or "Classic Members" with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.)
1959 Survivor Benefit (Indexed Level)
The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% each year. Benefit amounts as 2025 are $820, $1,641 and $2,461 for 1, 2, or 3 eligible survivors.
457 and 401(a) Deferred Compensation Plan
- City will contribute $23.08 per pay period into the 457 Deferred Compensation Plan on behalf of the employee.
- City will match up to 3% of the base salary for employees who participate in the 457 plan. City match is placed in a 401(a) plan. There is no vesting period.
- Employees may also voluntarily participate in the 401(a) defined contribution retirement program; however, election must be made upon hire and is irrevocable during employment with the city.
Health Insurance (medical, dental and vision) - The City offers a "cafeteria plan," which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision.
Cash-in-lieu - If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300. If you do not need to purchase medical, dental or vision benefits from the City, you are eligible for a total of $300 cash in lieu per month.
Medical Benefits
Retiree Health - CalPERS plans made available, and retiree medical contribution offered toward the cost of the plan. In 2025, the retiree medical contribution is $158.00 per month. The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee.
Dental -Delta Dental PPO
- Deductibles $50 per person each calendar year
- Maximums $1,500 - $2,500 per person each calendar year
- Preventative services - 100% covered
- Basic services - 80% covered
- Major services - 50% covered
- Waiting Period(s) - None
Vision - Vision Service Plan (VSP)
Flexible Spending Account (FSA)
- Medical FSA for the plan year is $3,300 (maximum)
- Dependent Care FSA for the plan year is $5,000 (maximum)
Universal Time Off (UTO) - vacation and sick leave combined
Universal Time Off Cash Out - Employees may cash out up to 80 hours in fiscal year 24/25.
Bereavement Leave - On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employee's immediate family.
Holidays - 13 Holidays per year.
Winter Break - Reviewed by the City Manager each year.
Life Insurance - $50,000 life insurance policy
- Life price per $1,000 $0.109
- AD&D price per $1,000 $0.205
Long Term Disability
- LTD price per $100 $0.0145
- 60% of earnings up to $7,500
- 90 day benefit waiting period
Social Security - No
Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected.
Employee Assistant Plan (EAP) - Available to employee and immediate family. Includes concierge, financial and legal services.
Wellness Program - On-site fitness room, shower and lockers and ping pong tables available for employee use.
Tuition Reimbursement - Up to $2,500 per fiscal year.
Training and Development - Available and encouraged for each employee.
Updated January 2025
Closing Date/Time: 6/29/2025 11:59 PM Pacific