Management Analyst I/II

Job Description:

Management Analyst I/II

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

MANAGEMENT ANALYST I/II

Management Analyst I: $78,620 - $105,372 Annually
Management Analyst II: $86,867 - $116,424 Annually

The Public Works Department currently has three openings for a Management Analyst I/II.

CAPITAL IMPROVEMENT PROGRAM (CIP) DIVISION

The Capital Improvement Program (CIP) Division has one opening for a highly motivated, detail-oriented, and collaborative professional to join its team! The ideal candidate will possess a strong foundation in preferably local or county public administration, grant management, data analysis, and capital project coordination. They will demonstrate an aptitude for cross-departmental collaboration, regulatory compliance, and proactive communication.

The ideal candidate will have experience in the following key areas:

• Grant Administration: Skilled in identifying opportunities and supporting grant applications, including coordination with internal and external stakeholders, maintaining databases such as Amplifund, and managing consultant contracts for grant writing. They will be able to track grant performance, manage documentation for reimbursements, and support decision-making through comprehensive reporting and analysis.
• CIP Program Management and Implementation: Proficient in supporting complex capital projects delivery, including maintaining the Unity Construct (project management) database. Experience with developing RFPs and contracts, preparing staff reports and presentations, and managing on-call consultant budgets.
• Financial and Regulatory Coordination: Familiarity with municipal finance processes, including fund tracking, project budgeting, and financial reporting, especially in coordination with Finance and outside agencies. Knowledge of Caltrans’ LAPM and experience submitting required documentation is a plus.

The successful candidate will thrive in a fast-paced, multi-disciplinary environment and possess excellent written and verbal communication skills. They will be analytical, adaptable, and committed to supporting the City's mission to deliver a high-quality, efficient, and innovative capital improvement program.

OPERATIONS DIVISION

The Operations Division is seeking two (2) highly motivated, detail-oriented, and collaborative professionals. The ideal candidates will possess a strong foundation in preferably local or county public administration, budget development, data analysis, and purchasing and contract management.

The ideal candidates will have experience in the following key areas:

• Purchasing and Contract Management: Experience with developing RFPs and contracts, preparing staff reports and presentations, and managing on-call consultant budgets.
• Software Administration: Responsible for the user access, implementing optimizations, and the ongoing maintenance of Public Works software applications.
• Budget Development and Management: Developing, tracking, and oversight of budgets, analyzing current purchases, and forecasting future budget needs.
• Reporting and data: Conducting research, compiling and analyzing data, preparing reports, and ensuring compliance of various state and other mandated reporting.
• Program and process management: Implement and maintain program initiatives, identify and lead process improvements.

These positions will provide analytical support to multiple functions within the Operations group; including, but not limited to:

• Landscape & Facilities
• Fleet Maintenance
• Recycling & Waste
• Administration

The ideal candidates will have excellent written and verbal communication skills, attention to detail, good time management skills, and the ability to work independently as well as in a team.

The Department will be creating an eligibility list which will be used to fill three vacancies at either the Management Analyst I or II level. Placement, both at level I or II and withing the salary range, will be made dependent upon the qualifications of the candidate.

Tentative Recruitment Timeline (subject to change)
Filing Deadline: 11:59 PM on July 1, 2025
Oral Board Interviews: July 16 & 17, 2025 (virtual)
Final Selection Interviews: July 22 & 23, 2025 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more.

Why work for the City of Elk Grove? Proud Heritage. Bright Future.

Community Profile
Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION

Under general supervision ( Management Analyst I) to direction ( Management Analyst II) , performs routine to complex research and ana lysis in support of assigned division or department functions , operations and programs ; perform s budgetary, financial, and administrative analyses and carries ou t related processes ; coordinates and administers contracts , special projects, programs, and activities; participates in the development of policies, procedures, and guidelines; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision (Management Analyst I) to direction ( Management Analyst II) from assigned management or supervisor personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Management Analyst I : This is the entry level classification in the Management Analyst series . Initially under close supervision, incumbents learn and perform research and analysis in support of the assigned division or department. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of positions at the II- level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Management Analyst II : This is the journey level classification in the Management Analyst series . Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Management Analyst in that the latter performs the most complex analytical work for Citywide programs with considerable impact on organizational-wide policies, procedures, and practices .

Positions in the Management Analyst class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class , subject to budgetary funds .

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed /e xercised in a learning capacity for entry-level (I -level ) positions.

• Assists in the development and implementation of goals, objectives , policies, and priorities for assigned functions , operations, and /or program areas; researches, implements, and administers policies, procedures, and changing business practices and processes for assigned area (s) ; coordinates, structures, and oversees ongoing or special programs as assigned.
  
• Plans, coordinates, and evaluates assigned programs or projects; identif ies project ed consequences of proposed actions and implement s recommendations in support of goals; organize s and prioritize s timelines and project schedules.
  
• Participates in the budget development and administration for assigned area (s) of responsibility; analyzes proposed capital, operating , and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures.
  
• Creates and enters fee codes in financial system in collaboration with the Finance Department ; organize s cash receipts and account s receivables for to update s to the general ledger; research transactions and resolve s discrepancies.
  
• Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; prepares requests for proposals (RFPs); assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
  
• Reviews and revises project specifications and contracts; verif ies bid schedule quantitie s and technical specifications ; collaborate s with r isk m anagement , legal, city clerk , and purchasing officer to bid projects ; respond s to contractors; review s all bid submissions; communicate s bid approvals.
  
• Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a department; performs duties in support of various administrative operations and activities within assigned area (s) of responsibility including special projects, research studies, budget analysis, and other specialized functions.
  
• Creates purchase requisitions, process es invoice payments, and accounts receivable invoices; review s and approve s claims ; review s and approve s purchases within approved dollar amount parameters such as office supplies and personal protective equipment.
  
• Assists in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
  
• Prepares various public outreach and informational materials including newsletters and brochures; provides program support; preparation and review of brochures, letters, newsletters, and other publications; participates in outreach events.
  
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in business and public administration and issues related to area of assignment.
  
• Responds to and resolves difficult and sensitive complaints and inquiries from members of the public .
  
• May provide administrative support for departments , outside agencies , and/or Commission/Committee meetings.
  
• Performs related duties as assigned.
  

Qualifications

QUALIFICATIONS

Knowledge of:

• Principles, practices, methods, and techniques of effective technical, administrative, budgetary, and financial record keeping, report preparation, comparative analyses, and presentation.
  
• Principles and practices of project management.
  
• Principles and practices of contract negotiation, preparation, and monitoring.
  
• Principles and practices of program development and administration.
  
• Methods and techniques of effective technical, administrative, and financial record keeping, data collection, and research.
  
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
  
• Pertinent federal, state, and local laws, codes, and regulations.
  
• Principles and applications of critical thinking and analysis.
  
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  
• Recent and on-going developments, current literature, and sources of information related to the operations of the area of assign ment .
  
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
  
• City and mandated safety rules, regulations, and protocols.
  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
  
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
  
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  
• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
  

Ability to:

• Participate in planning, organizing, coordinating, and evaluating assigned programs, projects, events, or technical area.
  
• Develop policies, procedures, goals, and objectives .
  
• Apply principles and practices of public administration, including finance, budgeting, and procurement methods.
  
• Prepare clear and concise technical, administrative, and financial reports.
  
• Research, manage, and monitor contracts and agreements.
  
• Perform a range of professional analytical, programmatic, and administrative duties involving independent judgment and personal initiative.
  
• Collect, evaluate, and interpret varied information and data.
  
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
  
• Understand the organization and operation of the City , assigned program, and of outside agencies as necessary to assume assigned responsibilities.
  
• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
  
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
  
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  

• Use tact, initiative, prudence, and independent judgment within general policy , procedural , and legal guidelines.
  
• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
  
• Establish, maintain , and foster positive and effective working relationships with those contacted in the course of work.
  

Education and Experience:

• Management Analyst I/II: Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, accounting, finance, or a related field .
  

• Management Analyst I : Two (2) years administrative, financial, or budgetary experience.
  

• Management Analyst II : Two ( 2 ) years of increasingly responsible experience performing professional administrative , financial, and budgetary analysis in a municipal or similar setting .
  

Licenses and Certifications

• Some positions may require p ossession of, or ability to obtain by the time of appointment, an appropriate , valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability.
  

Physical Demands and Work Environment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer , and to operate a motor vehicle to visit various City and meeting sites for some positions ; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

FLSA Status:

Management Analyst I: Non-exempt

Management Analyst II: Exempt

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3,300.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2025 plan year are as follows:

Single: up to $1,001.61 per month
2-Party: up to $2,003.22 per month
Family: up to $2,604.19 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 7/1/2025 11:59 PM Pacific

Salary:

$78,620.00 - $116,424.00 Annually