Program Coordinator

Job Description:

Program Coordinator

Description

Program Coordinator
41270BR
41270BR

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Interprets and applies various accrediting agency requirements to support compliance, including but not limited to the Accreditation Council for Graduate Medical Education, Liaison Committee on Medical Education and the Joint Commission.
• Maintains knowledge of regulations, policies and procedures set forth by Accreditation Council for Graduate Medical Education (ACGME), Association of American Medical Colleges (AAMC), United State Medical Licensing Examination (USMLE), Electronic Residency Application Service (ERAS), National Resident Matching Program (NRMP), Educational Commission for Foreign Medical Graduates (ECFMG) and others as pertains to individual programs.
• Assists with developing curriculum and details of rotations.
• Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Manages the evaluative processes of the trainees, program, faculty, and rotations, including monitoring compliance rates.
• Assists in the preparation and participates in the ACGME self-study, annual program review, focused and full accreditation site visits, and other internal/special reviews.
• Provides administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines.
• Maintains multiple databases with fellow and faculty data, including the resident management system, Med Hub, Faculty Success, ACGME WebAds, NRMP, Frieda Online (GME TRACK), and any other system used by the program or division.
• Maintains and updates the division and educational website for fellowship(s) division.
• Plans departmental annual events including recruitment, orientation, graduation, retreats, as well as various meetings and program-related and division related events.
• Organizes meetings and prepares and distributes materials for conferences and lectures.
• Works with marketing to develop brochures, invitations, or advertisements for events/lectures.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the residency recruitment season.
• Assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
• Performs all Match responsibilities and corresponds with newly matched fellows regarding requirements, and oversees the process for appointment to the training program.
• Tracks and processes initial paperwork for visa requests in conjunction with the GME office and ensures compliance for credentialing.
• Develop, oversee, and organize department-level trainee orientation.
• Establishes relationships and acts as a liaison to hospitals, internal departments, and divisions regarding recruitment, orientation, all affiliation agreements, and external rotations.
• Works with marketing in creating external program advertising/media through websites, brochures, postcards, publications and other such media.

Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=891807

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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