Lead Administrative Support

Job Description:

Lead Administrative Support

Description

Why You’ll love this position:

You will be joining the Department committed to a culture of teamwork and delivering excellent service to the citizens of Missouri. Division of Administrative Services Accounting Unit is a multi-faceted unit and provides growth and opportunities for development. Normal work hours are 8.00am to 5.00pm Monday through Friday, however flextime may be available.

What you will do:

• Serve as a friendly, professional first point of contact for the unit, ensuring excellent customer service.
• Handle general office management duties including assisting with basic IT troubleshooting, maintaining office supplies, and ensuring smooth day-to-day operations.
• Assist with on- and off-boarding of staff.
• Process purchase orders in the State’s financial accounting system.
• Filing and archiving of payment documents
• Distribution and tracking of vendor checks, including check cancellations and outlawed checks.
• Receipt and tracking of daily checks/deposits.
• Serve as back-up for Front Desk and other administrative professionals within the Division.
• Assist with special projects as needed.

Preferred Skills:

To be successful in this position, a candidate will need the following skills:

• Adaptability : adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail : Is thorough when performing work and conscientious about attending to details.
• Self- Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Teamwork : Encourages and facilitates cooperation, pride, trust and group identity; fosters commitment and team spirit; works with others to achieve goals.
• Discretion : Ensures that information is disseminated on an as needed basis. Displays understanding of policies and regulations surrounding privacy of information.

Minimum Qualifications:

• At least 2 years of experience in professional office work.
• Proficiency in Microsoft software including Excel, Word, and Outlook.
• Organizational skills, proven reliability, and a positive, collaborative mindset.
• Ability to move light objects weighing less than 30 lbs. short distances.

(Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Salary:

39,600-45,000 per Year