Grants Coordinator (Parks and Recreation Department)

Job Description:

Grants Coordinator (Parks and Recreation Department)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field.
• Master’s Degree may substitute for one year of the required work experience.

Licenses or Certifications:

• None.

Notes to Applicants

The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

The purpose of this Grants Coordinator position is to assist with grant compliance and performing purchasing activities for the unit as well as department customers. This position is a member of the Park and Recreation Department’s ( PARD ) Contract Management team.

Application Instructions/Job Requirements:

• Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
• Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews: PARD may conduct virtual interviews.
• Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Physical Requirements: Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to ten (10) pounds. Must be physically and mentally able to communicate, respond, and work with participant’s needs and safety issues.
  
  

Other Information:

• Posting Guidelines: PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
• Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• Tobacco and Vape-Free Workplace: PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises.

Pay Range
$25.74 - $30.50 per hour.
Hours
Work/Location Schedule Notes:

• Monday - Friday, 8:00 a.m. - 5:00 p.m.
• May be required to work during special events, evenings, weekends & holidays.
• Work schedule & location is subject to change based on department needs & programs.
• Telework opportunities may be available.
• May be required to work during City emergencies such as extreme weather events.

Job Close Date 05/27/2025 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 200 S Lamar Blvd, Austin, TX 78704 Preferred Qualifications
Preferred Experience:

• Experience managing grant deliverables and maintaining grant documentation in a government based recreation setting.
• Experience serving as a point of contact for recreation staff, committees, or other governmental bodies.
• Experience researching funding opportunities for grants.
• Experience conducting governmental procurement and contracting for a municipal recreation department.
• Experience utilizing a streamlined processes to facilitate grant applications for a municipal recreation department.

Preferred Skills:

• Ability to develop and provide grant training to recreation staff and end users.

Other

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Monitors and analyzes grant expenses and activities by identifying and solving potential or existing grant problems. Initiates budget developments and revisions to ensure efficiency and effectiveness of grant services by negotiating with grant funding sources. Manages the subcontracting process by preparing and processing RFP / RFA ; preparing grant subcontracts; negotiating work-statements/budgets; executing contracts. Coordinates grant closeout activities by ensuring reports are submitted to grantors; ensuring all grant funds are fully utilized; liquidating all unused budgeted funds; confirming that all grant funded equipment is accounted for. Serves as liaison between department, City and grant funding source by attending meetings; responding to information requests; resolving issues between parties involved. Enhances and ensures quality of services provided by contractors by coordinating governmental and private audit responses; coordinating and attending site visits. Assists in identifying new opportunities by researching, identifying and assessing new grant opportunities and grant renewal opportunities. Prepares reports by collecting, analyzing, and summarizing information. Maintains files and records by filing and documenting grant activities. Assists in completing/submitting grant applications by analyzing data and applications.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws and regulations pertaining to grants and contracts administration
• Knowledge of grants and contract administration and principles
• Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems
• Skill in working with others to assure grant compliance and departmental responsiveness
• Ability to establish and maintain cooperative relationships with others
• Ability to communicate effectively, both orally and written
• Ability to analyze complex administrative personnel and organizational problems

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Grants Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field. Master's Degree may substitute for one year of the required work experience. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Are you related to any person employed by the City of Austin Parks and Recreation Department? If yes, please list the relative's name and relationship:
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Optional Documents