Recreation Supervisor

Job Description:

Recreation Supervisor

Description

Position Description

RECRUITMENT OVERVIEW:

Thank you for your interest in our Recreation Supervisor position. We look forward to the opportunity to consider you as an applicant.

We are currently recruiting to fill one immediate vacancy in our senior services division, and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months.

The City of Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 402 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community.

Comprised of the Parks, Library, Recreation, and Senior Services divisions, the Community Services Department provides a wide array of programs for the entire family. Our goal is to create community through people, parks and programs. https://www.tulare.ca.gov/government/departments/community-services

The mission of the department is to provide recreational experiences, enhance human development, promote health and wellness, support cultural unity, facilitate community problem-solving, protect natural resources, strengthen community image and sense of place, support economic development, strengthen community image and sense of place, support economic development, strengthen community safety through the provision of leisure programs.

To be considered for this outstanding career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions..

INTERVIEW:

Applicants that meet the minimum qualifications will be invited to interview for the position on: THURSDSAY, JUNE 19, 2025.

For planning/scheduling purposes, please make note of the interview date. Additional details will be sent via email once our screening process is complete (on or before June 12 th at 5 p.m.).

POSITION OVERVIEW:

Under general direction, plans, directs, administers, and supervises one or more major recreation program areas; plans, directs, coordinates, and participates in various special projects and community events as assigned; functions as a cooperative and productive member of the Recreation and Parks Department's program operations team; provides responsible professional and complex staff assistance to the Recreation and Community Services Manager; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Recreation & Community Services Manager. Exercises general and direct supervision over staff, instructors, and volunteers.

CLASS CHARACTERISTICS

This is the full supervisory-level class in the recreation series with program development, administrative, and day-to-day operational responsibilities of one or more major programs within the Recreation Division. Incumbents are responsible for supervising and evaluating the work of part-time, contract, and temporary employees, and volunteers. This class is distinguished from Recreation & Community Services Manager in that the latter has overall program, budgetary, and administrative responsibility for multiple recreation activities and facilities.

Examples of Essential Functions

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of part-time, seasonal, and temporary employees, contract positions, and volunteers assigned to a recreation program and related facilities and sites.
• Trains staff in work and safety procedures and in the operation and use of equipment and materials; implements procedures and standards.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Monitors operations and activities of one or more recreation programs; recommends improvements and modifications and prepares various reports.
• Determines and recommends equipment, materials, and staffing needs for assigned recreation programs; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required; maintains a variety of records and prepares routine reports of work performance.
• Monitors and controls supplies, materials, and equipment; orders supplies and materials as necessary; reviews and approves all requests of expenditures by assigned staff; prepares documents for equipment procurement.
• Plans, directs, organizes, and supervises multiple and varied recreation programs within a major recreational area, such as the teen center, senior recreation programs, adult sports, youth sports, aquatics, Cycle Park Grant management and after school recreation programs.
• Develops, implements, and monitors goals, objectives, policies, and priorities for designated program areas reflective of the community's needs and the City's and Department's overall goals, policies, and ordinances, and in compliance with applicable Federal, State, and local rules, regulations, and guidelines.
• Designs and implements new and modified programs and projects within designated program area based on analyses and assessment of the community's recreational needs and priorities; develops program objectives, designs plan of action, projects resource needs and requirements, and schedules times and facilities.
• Communicates with participants on an on-going basis; holds and facilitates meetings and team assignments; produces or assists in producing flyers, calendars, newsletters, and other promotional materials to inform the community of programs and upcoming events.
• Acts as a liaison to local residents, governmental agencies, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation programs.
• Works with community groups and residents in the development and coordination of program; oversees and coordinates scheduling of activities, games, and events.
• Oversees the design and preparation of a variety of publicity/informational strategies and materials; reviews special announcements and informational bulletins developed by subordinate staff; disseminates through appropriate channels to targeted community members.
• Researches grant opportunities, prepares grants, and coordinates grant administration; assists in developing, monitoring, and tracking sponsorships and partner opportunities; maintains contacts and negotiates with vendors; conducts fundraising events.
• Coordinates special events activities with other City departments, divisions, outside agencies, and service providers; serves as the Recreation Division's staff liaison to various City commissions and community groups as assigned.
• Plans, coordinates, and supervises the collection of data regarding the effectiveness of current programs as well as the community's future needs; conducts comprehensive analyses for planning and developmental purposes.
• Attends meetings, workshops, and conferences as required; makes presentations and provides information regarding assigned program areas/special projects and the City's recreational services upon request.
• Coordinates and participates in a variety of program operations and facility maintenance activities, as well as facility rentals and usage.
• Performs related duties as assigned.

Qualifications / Requirements

QUALIFICATIONS

Knowledge of:

• Principles and practices of employee and volunteer supervision, including work planning, assignment, direction, review, and training.
• Principles and practices of recreational program administration, including program development, implementation, review and evaluation, budgeting, purchasing, and personnel management; service delivery needs related to the program area(s) to which assigned.
• Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs through community participation.
• Recreational, age-specific, cultural, and social needs of the community.
• Applicable Federal, State, and local laws, codes, and regulations related to designated program area(s).
• Recent and on-going developments, current literature, and sources of information related to community program planning and administration.
• Safety principles and practices, including basic first aid and health/hygiene.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• Computer applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:

• Plan, supervise, coordinate, review, and evaluate a recreation program.
• Supervise, select, train, motivate, and evaluate the work of staff and volunteers.
• Interpret, apply, and explain applicable Federal, State and local policies, procedures, laws, and regulations related to designated program areas.
• Apply City policies, procedures, and organizational priorities related to various childcare and/or recreational programs as needed.
• Determine, plan, coordinate, and implement a variety of childcare and recreational programs and/or other recreational programs suited to the needs of the community.
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
• Respond to medical emergencies and injuries in a calm and effective manner, including providing basic first aid and/or adult and child cardiopulmonary resuscitation.
• Effectively conduct meetings and make presentations to various groups.
• Maintain facilities and equipment in a clean, safe, and secure manner.
• Prepare clear and concise reports, correspondence, and other written materials.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

REQUIREMENTS

Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major course work in recreational or leisure administration or a related field, and two (2) years of progressively responsible experience directing and supervising significant recreational programs and activities, including supervising staff and other administrative functions.

Licenses and Certifications:

• Possession of, or ability to obtain, a valid Class C California driver's license.
• Possession of, or ability to obtain, First Aid, Automated External Defibrillator (AED), and Adult Cardiopulmonary Resuscitation (CPR) Certificates within one year of employment.

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 35 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR and are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

• Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62) to new PERS members beginning January 1, 2013 with three (3) years final compensation. Existing PERS members with no break in service will receive the 2.5% at 55 formula with single highest year.
• City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available.
• Life insurance - Based on salary.
• Short and long term disability insurance.
• 10 working days vacation per year. Additional days based on years of service.
• 12 days sick leave per year.
• 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays.
• Management leave - 64 hours per year.
• Flexible benefit program - IRS Section 125 Plan.
• Deferred compensation plan - 457 Plans available.
• City sponsored clinic - Opening March 1, 2025. Services to include: general medical care and health and wellness coaching. No deductibles, co-pays, or out-of-pocket expenses.

Closing Date/Time: 6/4/2025 11:59 PM Pacific

Salary:

$68,673.96 - $83,473.44 Annually