Account Clerk II (Fire Department)

Job Description:

Account Clerk II (Fire Department)

Description

THE POSITION

THIS POSITION IS FOR THE ACCOUNT CLERK II

The Account Clerk II position plays a vital role in the Fire Department’s fiscal operations by managing accounts payable, payroll processing, reimbursements, and centralized accounting functions. The position ensures accuracy in financial transactions through auditing, voucher processing, journal entries, and billing for special events and services like Hazardous Materials (HazMat) and Advanced Life Support (ALS). The role also supports staff travel coordination, including processing requests, bookings, and expense reports. Regular communication with internal departments and external agencies is key to resolving discrepancies, maintaining budget integrity, and providing accurate financial reporting.

IDEAL CANDIDATE STATEMENT

The ideal candidate will demonstrate strong attention to detail and accuracy in handling a wide range of accounting tasks and have experience working with financial systems in a fast-paced, service-oriented environment. The candidate will possess excellent organization and time-management skills to accurately and independently manage multiple priorities. The ideal candidate will communicate effectively, show initiative, sound judgement, and have the ability to troubleshoot and resolve discrepancies with minimal supervision.

ACCOUNT CLERK I/ ACCOUNT CLERK II

Perform responsible accounting clerical work involving the maintenance of financial or statistical records for the City's centralized accounting system.

DISTINGUISHING CHARACTERISTICS

Account Clerk I

This is the entry level for clerical accounting employees. Employees in this class normally work under close and continuous supervision performing a group of closely related duties according to established procedures. While a variety of tasks may be assigned, each usually fits a familiar pattern and changes in procedure or exceptions to rules are explained in detail as they arise. Under this training concept, positions assigned to the class of Account Clerk II which become vacant may reasonably be filled at the Account Clerk I level.

Account Clerk II

Positions in this class are flexibly staffed and are normally filled by advancement from the lower grade of Account Clerk I, or when filled from the outside, require prior clerical accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Account Clerk II works under general supervision and, within a framework of established procedures, is expected to perform a variety of accounting duties with only occasional instruction or assistance.

SUPERVISION RECEIVED AND EXERCISED

Account Clerk I

Immediate supervision is provided by professional accounting or Accounting Technician positions.

Account Clerk II

General supervision is provided by professional accounting or Accounting Technician positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in the preparation of payroll, accounts payable and accounts receivable as well as control and account verification of a centralized accounting system.
  
• Maintain various ledgers, registers and journals according to established account classifications.
  
• May audit invoices against Purchase orders; research discrepancies; approve for payment and post to the proper account, keeping a running balance of encumbrances to the funds in each of the accounts.
  
• May audit various claims for payment including those for travel and Pacific Telephone and SMUD invoices; prepare for check writing and input to data processing.
  
• Perform accounting clerical work involved in the administration of the 1915 Public Improvement Assessments and the 1911 Bond Act Program.
  
• Initiate accounting transfers.
  
• Reconcile general ledger accounts with various registers.
  
• Perform various routine clerical duties such as typing and filing.
  
• May audit Personnel Action Requests and submit to update the City's employee master file; prepare payroll from time cards submitted.
  
• Respond to requests for information from outside agencies regarding employees' status and wages.
  
• Research and answer employee and department questions regarding employee salaries and fringe benefits, the status of accounts and payments, the proper coding of transactions and other matters.
  
• Prepare a variety of financial statements and costs and statistical reports.
  
• Interpret computer reports.
  
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Account Clerk I

Knowledge of:

• Modern office practices and procedures.

Ability to:

• Operate a typewriter, calculator and other common office machines.
• Keep financial and statistical records.
• Perform varied clerical work.
• Understand and carry out oral and written instructions.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of clerical experience including some financial and statistical record keeping.

Account Clerk II

In addition to the qualifications of Account Clerk I:

Knowledge of:

• Principles and practices of financial record keeping.
• Municipal accounting system requirements and procedures.

Ability to:

• Work independently in the absence of supervision.

EXPERIENCE AND EDUCATION


Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of clerical experience with a minimum of one year performing accounting related duties.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam: (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.

3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Account Clerk II examination.

4. Screening Committee: (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 5/26/2025 11:59 PM Pacific

Salary:

$45,449.70 - $63,952.29 Annually