Project Coordinator (Utility Coordination Team)

Job Description:

Project Coordinator (Utility Coordination Team)

Description

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

May require a valid Texas driver license.
Notes to Applicants
Position Overview

The Project Coordinator will serve as the primary point of contact for Austin Water (AW) regarding the entry of recorded and dedicated AW easements into the city’s system. Responsibilities include managing easement releases, rights-of-way vacations, license and encroachment agreements, and conducting easement and property research. The role also involves conducting conflict plan reviews for the Austin Utility Location and Coordination Committee ( AULCC ) to help safeguard AW infrastructure.

This position will address complex and potentially contentious issues related to plan reviews and land use, escalating them to the Supervisor and Management when necessary. The Project Coordinator will represent AW’s interests in assigned duties and meetings, ensuring adherence to AW’s conflict plan review protocols and procedures. Additionally, the role involves recommending collaborative, win-win solutions to resolve disputes and performing other duties as assigned

When completing a City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.
• A resume is required but will not substitute for a complete employment application. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

Critical Employee:
This position has been designation as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

Working with Austin Water provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

Texas Driver License Requirements:

• A valid Texas Driver License is required.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Applicants must be at least 18 years old, hold a current applicable driver’s license, and have no more than six (6) points assessed on Driver Record Evaluation ( DRE ). Please review the City of Austin Driving Standards to assess your driving record. DRE will be verified through the Department of Public Safety. Job offer is contingent upon having a driving record that meets the City’s Driver Record Evaluation Standards.

Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lots, garages or in any personal vehicle located on the premises.
Pay Range
$32.23- $40.29 per hour.

Hours
Monday - Friday; 8:00 a.m. - 5:00 p.m., with some flexibility
Job Close Date 05/26/2025 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location PDC 6310 Wilhelmina Delco Drive Austin 78752 Preferred Qualifications
1. Knowledgeable on and thoroughly seasoned with water, wastewater, and reclaim infrastructure.

2. Highly experienced with and ability to: (1) read complex engineering plans and (2) provide plan reviews to protect city assets for development (before construction).

3. Experience with water utility related property, easements, facility, and infrastructure asset management.

4. Expertly skilled in reviewing, interpreting, and plotting legal descriptions for easements, leases, real estate, etc.

5. Experience with conducting due diligence on real estate issues, easements, right-of-way, including easement releases, right-of-way vacations, and/or license and encroachment agreements as it specifically relates to water, wastewater, reclaim infrastructure

6. Skilled in using AutoCAD, MicroStation, and or ArcGIS / ArcPro (not AW Operations Web Map or municipal viewers) to create (or recreate) legal description boundaries

7. Knowledge of or ability to learn Amanda and or any city permitting software

8. Ability and experience interpreting Utility Criteria Manual(s), TCEQ (or Municipal and State or Federal Environmental Regulatory Agency), Land Development Code(s)

9. Ability to multitask and handle change of direction at any given time due to dynamic environment on AW directions

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position include Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* This position has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained onsite to assist with operations and recovery. Are you willing to work this type of schedule?

• Yes
• No

* How would you rate yourself in reviewing, interpreting, and plotting legal descriptions for easements, leases, real estate, etc.?

• Expert (6+ years)
• Intermediate (4-6 years)
• Entry level (1-3 years)
• No experience (0 years)

* How many years of experience do you have working for a Water Utility Company like Austin Water?

• 7+ years of experience
• 4-6 years of experience
• 1-3 years of experience
• No experience

* What would you rate yourself on the knowledge of water, wastewater, and reclaim infrastructure?

• Expert (6+ years)
• Intermediate (4-6 years)
• Entry level (1-3 years)
• No experience

* How many years of experience do you have working with AutoCAD, MicroStation, or ArcPro (not Operations Web Map or city viewer) to create, or recreate, legal descriptions as it relates to easement and or property boundaries?

• 7+ years of experience
• 4-6 years of experience
• 1-3 years of experience
• No experience

* How many years do you have reading and interpreting water, wastewater, and or reclaim infrastructure plans?

• 7+ years of experience
• 4-6 years of experience
• 1-3 years of experience
• No experience

* How would you rate yourself on your ability or experience in conducting plan reviews to protect water, wastewater, and/or reclaimed infrastructure and ensure proper room is provided for operation and maintenance purposes?

• Expert (6+ years)
• Intermediate (4-6 years)
• Entry level (1-3 years)
• No experience

* How many years of experience do you have conducting due diligence on real estate issues for property, easements, and or right-of-way as it relates to water, wastewater, and or reclaim infrastructure?

• 7+ years of experience
• 4-6 years of experience
• 1-3 years of experience
• No experience

* Rate your experience and knowledge of Utility Criteria Manual(s), TCEQ (or Municipal and State or Federal Environmental Regulatory Agency), and Land Development Code(s)

• Expert (6+ years)
• Intermediate (4-6 years)
• Entry level (1-3 years)
• No experience

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)?

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents