Executive Asst to the President

Job Description:

Executive Asst to the President

Description

Executive Asst to the President
41058BR
41058BR

Position Description
Performs administrative and coordinator work in the office of the President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.

The ideal candidate demonstrates exceptional organizational and time-management skills with strong attention to detail, discretion, and professionalism, along with strong verbal and written communication skills.

Major/Essential Functions

• Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
• Keep the President's daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents.
• Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President's office, including answering phones, staffing the front office, and distributing correspondence.
• Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President.
• Assist in the planning and execution of the Office of the President and university projects and events.
• Provide support in drafting and editing key documents and presentations as needed.
• Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities.
• Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Required Qualifications
Bachelor's degree plus eight years highly skilled related experience in an executive or upper level administrative office. Additional education may substitute for experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=890381

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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