Recreation Programs Specialist (Athletics Division/Parks and Recreation Department)

Job Description:

Recreation Programs Specialist (Athletics Division/Parks and Recreation Department)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with an associate degree from an accredited college or university in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs.
• Experience may substitute for the education up to a maximum of two (2) years.

Licenses or Certifications:

• Appropriate certifications as specified for the assignment.
• May require certification in CPR , First Aid, Water Safety Instruction, or other areas as specified for the assigned class.
• Texas Class “C” Driver or Commercial Driver license if required for the assignment.

Notes to Applicants

The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

The purpose of the Recreation Program Specialist (Athletics) position is to is to provide job-related support to the team for the programs and functions produced by the Athletics Office.
Other relevant duties include:

• Train and instruct temporary staff and volunteers.
• Assist in rentals, registrations and events.
• Oversight of rental agreements for external organizations who utilize City of Austin athletic facilities.
• Assist with promoting, scheduling and registering Adult Sports leagues.
• Communication with customers, contractors, participants, community members and with City of Austin employees via email, on the phone, and in person.
• Utilization of the web-based software for sports management, rentals/reservations and information for programs and events.
• Assist with promoting and marketing strategies.

Application Instructions/Job Requirements:

• Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application.
• Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews: PARD may conduct virtual interviews.
• Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Driving Requirement: This position requires a valid Texas Class “C” Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
• Physical Requirements: Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to twenty-five (25) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.

Other Information:

• Posting Guidelines: PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
• Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• Tobacco and Vape-Free Workplace: PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises.

Pay Range
$22.82 - $25.78 per hour.
Hours
Work/Location Schedule Notes:

• Monday - Friday, 9:00 a.m. - 6:00 p.m.
• Additional evening and weekend shifts may be necessary based on tournament schedules, special events, and league activities.
• Work schedule and location is subject to change based on department needs and programs.
• May be required to work during city emergencies such as extreme weather events.

Job Close Date 05/19/2025 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Athletics, 515 S. Pleasant Valley Rd., Austin, TX 78741 Preferred Qualifications
Preferred Experience:

• Experience in scheduling, leading, registering, and successfully executing all aspects of Adult Sport Leagues - Softball, Basketball, Volleyball and/or Flag Football.
• Experience in assisting with tournament rentals, post season tournaments, and events.
• Experience in coordinating facility reservations, maintaining clear communication with renters, and enforcing adherence to established policies.
• Experience with revising and implementing sports rules, policies, and procedures.
• Experience in utilizing web software for league management.
• Experience in mediating and resolving disputes across multiple sports leagues.
• Experience with contract/agreement management.

Preferred Skills:

• Proficiency in Microsoft Office to include Word, Excel, Outlook and PowerPoint.

Other:

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Develops, markets, schedules, implements, conducts, and coordinates Citywide activities, programs, and special events. Coaches and officiates sporting activities. Ensures all events and activities conform to appropriate safety rules. Modifies classes and workshops to accommodate individuals with a variety of disabilities. Prepares and reviews payments, cash receipts, billing, or other accounting transactions by verifying documentation and accurately completing transactions. Coordinates with other organizations. Solicits donations. Transports and/or accompanies program and event participants. Provides participants and the general public with information. Completes and maintains forms, records, and reports. Ensures proper facility and equipment set up and maintenance. Maintains inventory of supplies, tools, equipment, trophies, prizes, and mementos.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of recreational programs and activities.
• Knowledge of City practices and policies and Local laws and procedures.
• Knowledge of Federal, State, and Local laws and ordinances.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of supervisory and managerial techniques and methods.
• Knowledge of safety practices and procedures.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in handling multiple tasks and prioritizing.
• Ability to plan, market, and promote programs.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with the City and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The position requires graduation with an associate degree from an accredited college or university in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs. Experience may substitute for the education up to a maximum of two (2) years. Licenses and Certifications Required:Appropriate certifications as specified for the assignment. May require certification in CPR, First Aid, Water Safety Instruction, or other areas as specified for the assigned class. Texas Class "C" Driver or Commercial Driver license if required for the assignment. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you have the ability to acquire a valid Texas Class C Driver license by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications.
(Open Ended Question)
* The position requires CPR/AED and First Aid certifications. Will you be able to obtain these certifications within six (6) months of hire?

• Yes
• No

* Which of the following best describes your proficiency with Microsoft Office to include Word, Excel, Publisher, Power Point and Outlook?

• No experience.
• Basic: create/edit simple documents, spreadsheets, emails, and entry-level layouts/designs.
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width; filter/sort data fields; and create posters/brochures.
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another; and create/design complex designs and booklets.

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Are you related to any person employed by the City of Austin Parks and Recreation Department? If yes, please list the relative's name and relationship:
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents