Council Liaison (Mayors Aide)

Job Description:

Council Liaison (Mayors Aide)

Description

Council Liaison (Mayors Aide)

 

City of Portland

 

Salary: $65,041.60 - $118,934.40 Annually

 

Job Type: At Will

 

Job Number: 2025-00471

 

Location: 1221 SW 4th Ave, OR

 

Bureau: Office of the Mayor

 

Closing: 5/12/2025 11:59 PM Pacific

 

The Position

 

This position is exempt from Civil Service and is an "At Will" position. It serves at the discretion of the hiring authority, subject to City of Portland Human Resources Administrative Rules and Portland City Charter and Code.

 

Job Appointment: Full time, At-Will

 

Work Schedule: Monday - Friday, 8am - 5pm. Work hours will include evenings and weekends as needed.

 

Work Location: In-person. Position will report to City Hall, 1221 SW 4th Ave, Portland, OR 97204.

 

Benefits: Please check our benefit tab for an overview of benefit for this position

Language Pay Premium Eligible: City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found https://www.portland.gov/bhr/class-comp/language-pay-differential-overview/language-pay-differential-eligibility.

 

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a cover letter and resume.

About the Position:

 

The Council Liaison serves as a vital connection between the Mayor's Office and the City Council, including the various Council Committees. This role will represent the Mayor in interactions with Council members and committees, advancing the Mayor's policy priorities and ensuring consistent, informed communication between branches.

 

Key Responsibilities:

 

• Advocate for Mayor's policy priorities and maintain strong working relationships.

 

• Track and monitor the development of legislation and Council initiatives; provide timely analysis and updates to the Mayor and senior staff.

 

• Conduct research to support policy initiatives and identify data, metrics, and best practices that inform decision-making.

 

• Ensure the Mayor is fully briefed on all agenda items for committee meetings, council briefings, and council sessions.

 

• Prepare, draft, and edit talking points, official communications, and informational materials for the Mayor.

 

• Attend community meetings and public forums.

 

• Collaborate with community groups to understand and elevate local concerns and align them with city policy efforts.

 

• Provide support for constituent services and respond to public inquiries in coordination with the Mayor's Office.

 

• Review, evaluate, and interpret incoming correspondence and legislative documents, advising the Mayor accordingly.

 

For more information about Portland City Council and the various Council Committees, please visit: https://www.portland.gov/council

 

Questions?

Jaclyn Snyder, Senior Recruiter

Bureau of Human Resources

mailto:Jaclyn.Snyder@portlandoregon.gov

 

To Qualify

 

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following required minimum qualifications:

 

• Ability to navigate complex political environments, build relationships across departments and elected offices, and exercise discretion in sensitive or high-stakes situations.
• Ability to represent the Mayor at Council meetings, community events, and public functions with confidence and professionalism.
• Ability to analyze legislation and policy proposals, monitor City Council activity, and summarize key developments for the Mayor and senior staff.
• Ability to conduct thorough research and synthesize relevant data to support policy development and strategic decision-making.
• Ability to exercise independent judgement, problem-solve, take initiative within established guidelines, and utilize strong organizational skills to prioritize competing demands to meet tight deadlines with accuracy and attention to detail.
• Experience providing briefings and drafting correspondence clearly and persuasively for diverse audiences, including elected officials, community groups, and the public.Although not required, you may have:

 

• Bachelor's degree from an accredited college or university with a major in business or public administration, political science, or a closely related field.
• Legislative experience.
• Experience working with elected officials and diverse communities.

 

The Recruitment Process

 

STEP 1: Apply online between Monday, April 28, 2025- Monday, May 12, 2025Required Application Materials:

• Resume
• Cover Letter
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

 

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

 

Application Tips:

• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your cover letter.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

 

Step 2: Minimum Qualification Evaluation: Week of May 12, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

 

Step 3: Establishment of Eligible List: Week of May 12, 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

 

Step 4: Selection (Interview): Mid/Late May

 

• Hiring bureau will review and select candidates to interview.

 

Step 5: Offer of Employment: June

Step 6: Start Date: June

• A start date will be determined after all conditions of employment have been met.

 

*Timeline is approximate and subject to change*

 

Additional Information

 

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

 

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

 

To apply, please visit https://apptrkr.com/6184949

 

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