HSA Administrative Specialist III

Job Description:

HSA Administrative Specialist III

Description

Description

Be part of the strength of human relationships and community partnerships by becoming an HS Administrative Specialist III for Ventura County!

WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits package that includes:

• Merit Increases - New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
• Bilingual Incentive - Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Flexible Workweek/Telework Schedule - We support work life balance by offering compressed work (e.g., 9/80 or 4/10 workweek) and remote hybrid telework schedules for most positions subject to organizational needs and satisfactory performance.
• Annual Leave Accrual - New regular, full-time employees in this classification will earn 208 hours per year, increasing to 288 hours after 5 years of service.
• Annual Leave Redemption - An employee may elect to "cash in" or redeem up to 100 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans-Full time employees are given a flexible credit allowance of up to $25,558 annually to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Employee only - $509 per biweekly pay period
  • Employee plus one dependent - $779 per biweekly pay period
  • Employee plus family - $983 per biweekly pay period
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
• Holidays - 12 paid days per year, which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

OUR COUNTY AND COMMUNITY Ventura County is located on California's "Gold Coast," approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. The County includes 42 miles of coastline which is home to the fol lowing cities and points of interest: Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks, and Ventura as well as national protected areas such as parts of the Angeles National Forest, Channel Islands National Park, and the Santa Monica Mountains National Recreation Area. Ventura County’s beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County "home."

THE AGENCY

To learn about the Human Services Agency, click “ Who We Are ” to view a short video about our multiple departments.

HSA is comprised of nearly 1400 staff members who serve approximately a third of Ventura County residents, all of whom have unique experiences and perspectives. We value diversity, equity, and inclusion in the workplace and assist communities by bringing these values into the workforce.

Examples Of Duties

Duties may include, but are not limited to the following:

• Coordinates or provides specialty administrative services in the areas of fiscal, contracts management, human resources, training and development, business technology, strategic planning, policy and policy updates and other program administrative disciplines.
• Provides liaison between the agency and representatives from other public and private entities, including participation in work groups and taskforce committees to review practices of other agencies in the community and the impact these practices have. Investigates and resolves problems related to the line operation's service or contractor/vendor performance.
• Analyzes operations, trends, outcomes, processes, systems, etc. to determine and respond to changes required in policies and procedures; assists in or develops recommendations for administrative policies and procedures.
• Coordinates or participates in special project assignments as assigned by Agency management in a multitude of areas including conducting surveys, researching topics and issues, writing reports, analyzing data and preparing statistical and narrative reports.
• Performs research on a variety of topics as requested; prepares reports or position papers and makes recommendations based on research findings.
• Compiles and analyzes data to determine operational requirements, set benchmarks, and measure work performance.
• Analyzes development and training needs, researches, prepares, and presents various training programs.
• Uses and maintains a variety of records with data mining tools and statistical analysis and produces management reports using automated systems and other reference materials.
• May supervise the work of technical or clerical support staff; may be assigned to supervise subordinate specialists, analysts, or coordinators.
• Performs other related duties as assigned

Ideal candidates will possess the following competencies:

• Adaptability & Flexibility - Responding positively to change and fluidly modifying behavior as the situation requires
• Attention to Detail - Accomplishing tasks thoroughly with concern for all elements involved, however small
• Communication - Respectfully delivering pertinent, truthful, and timely information and comprehending information delivered by others
• Critical Thinking & Problem Solving - Analyzing and evaluating information, problems, and options with logic and good judgment
• Cross-Divisional Collaboration - Facilitating cooperation across organizational units to accomplish common goals
• Data Analysis & Interpretation - Parsing quantitative or qualitative information for meaning, significance, and actionable conclusions
• Leadership - Establishing shared goals, values, and principles and strategically guiding others
• Process Analysis & Improvement - Defining, assessing, and optimizing operations, workflow, and service delivery
• Professional Integrity & Ethics - Demonstrating high standards of conduct and consistently adhering to sound moral principles
• Project Management - Leading and coordinating participants and resources to ensure objectives are met on-time, on-budget, and according to specifications
• Reading Comprehension - Understanding, analyzing, and applying written information
• Results Focus - Initiating tasks, meeting organizational goals, and committing to proficient accomplishments
• Writing - Using text to effectively communicate information

Typical Qualifications

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE

Education and progressively responsible experience related to the specific assignment which has led to the acquisition of the required knowledge, skills, and abilities of the specific assignment. The required knowledge, skills, and abilities are typically obtained by completion of a bachelor’s degree in business or public administration, human services, or closely related field and at least 4 years of responsible lead or supervisory level administrative, project management, or program administration experience in a human services field or related. Substitution: Additional years of related program experience may be substituted for the educational requirement on a year-for-year basis.

NECESSARY SPECIAL REQUIREMENTS

• Specific administrative, program, or supervisory experience may be required depending on the assignment.
• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

WORKING CONDITIONS
Worksite reassignments may occur due to changes in facilities or other operational requirements within the business.

COUNTY EMPLOYEES AS DISASTER SERVICE WORKERS
When a disaster strikes of natural or man-made origin, Ventura County employees may be called upon to provide service to the community by assisting in emergency response efforts. This may require employees to work in other locations, different hours, and out of class. At the time of hire, all County employees will be required to sign an Oath or Affirmation of Allegiance for Disaster Service Workers and Public Employees (Sections 3102 and 3103, Government Code of California).

DESIRED

• Possession of a bachelor's degree or higher in a field closely related to social/human service
• Five years or more of responsible lead or supervisory level administrative, project management, or program administration experience in a human services field or related
• Two years or more of full-scope supervisory experience within a Human Services Agency
• Work experience managing projects and leading teams or work groups to implement program operational changes
• Work experience explaining regulations and policies, and serving as a subject matter expert resource
• Work experience preparing and conducting informational or training presentations
• Demonstrated experience with contract development and oversight
• Demonstrated experience with budget preparation, administration, and monitoring
• Demonstrated experience as a strategic thinker and planner
• Demonstrated understanding and incorporation of diversity and inclusivity principles in program and policy development and leadership style
• Excellent organizational skills, project management, communication, and time management skills
• Strong connections within the community to effectively network with various sources to cultivate collaboration, outreach, and resources

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Tuesday, May 6, 2025.

To apply online, please refer to our web site at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Information for Transfer Candidates: NOTE : If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

Note: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the recruitment and hiring process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION: If there is a high number of qualified applicants, a Training & Experience Evaluation (T&E) may be conducted. Applications will be evaluated according to the criteria that most closely meets the business needs of the department, so it is essential that applications provide as much relevant details as possible and answer all parts of the application and supplemental questionnaire. ("and supplemental questionnaire" only if there is one). Only applicants whose submissions most closely match the business needs outlined in the announcement will advance in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.

ORAL EXAMINATION - 100%
A job-related oral examination will be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: If there are three (3) or fewer qualified applicants, an examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

ELIGIBLE LIST

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent and Extra Help vacancies within the Human Services Agency.

SELECTION INTERVIEW: When a position becomes available, applicants are referred to the employing department for interviews beginning with the highest scoring applicants, moving down the list from the top until the available positions are filled.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the County of Ventura to achieve a drug-free work place. Any applicant for county employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

CONTACT INFORMATION

For further information about this recruitment, please contact Jennifer Rayner by email at jennifer.rayner@ventura.org or by telephone at (805) 477-5390.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

Closing Date/Time: 5/6/2025 5:00 PM Pacific

Salary:

$92,175.18 - $122,912.29 Annually