Principal Management Analyst (Clerk of the Board Option)

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Principal Management Analyst (Clerk of the Board Option)

County of Alameda Oakland, California, United States

Job Description:

Principal Management Analyst (Clerk of the Board Option)

Description

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaires will only be accepted online.

DESCRIPTION

The Division: Clerk of the Board of Supervisors
The Clerk of the Board of Supervisors’ Office is a division of the County Administrator's Office and is the official record keeper of the actions taken by the Board. The Clerk provides mandated services as required by State statutes or as directed by the Board as follows:

• Clerks meetings of the Board of Supervisors, Assessment Appeals Board, special district bodies, related bodies and provides information regarding actions taken.

• Codifies the Ordinance Code, County Charter and Administrative Code.

• Receives and files claims, lawsuits and various petitions.

• Processes property tax administration matters.

• Sets other types of appeals for hearing and processing of planning matters.

• Maintains a database of the Board's appointments to County Boards/Commissions.

• Researches and drafts Board agenda letters, memoranda, reports and policies.

• Manages the department’s budget.

• Coordinates and oversees the webcasts of regular board meetings and selected Board Committee meetings.

• Directs the issuance of school and other bonds and the receiving, opening and awarding of bids for County construction projects.

The Position
This is a single position classification who is responsible for directing and administering the various activities of the Office of the Clerk of the Board of Supervisors, which maintains minutes and provides for various administrative and secretarial services for the Board and various advisory boards and commissions.This position is a key member of the County Administrator’s leadership team.Major responsibilities are identified below:

Assessment Appeals:The Board of Supervisors ensures the equitable valuation and taxation of property in County. The Assessor determines the assessed value of property and the Treasurer-Tax Collector collects the property tax. When a property owner believes the assessed value is incorrect, the property owner can file an “Assessment Appeal” to dispute the value assigned to real and/or personal property. The Board of Supervisors appoints Assessment Appeals Board members to arbitrate disputes regarding the assessed value of property. The Clerk of the Board of Supervisors:

•Provides administrative support for the Assessment Appeals Board/process.

•Oversees the filing, review, processing and scheduling of appeals.

•Provides staffing support to appointed members and works with the Assessor and staff to processappeals, which have potentially significant financial consequences.

The Assessment Appeals Board members and Clerk of the Board are neutral parties that operate independently of the Assessor’s Office.

Board and Committee Support,including administrative support services to many boards and committees. In this assignment, the Clerk:

•Manages through support staff the development of agendas.

•Prepares and posts agendas in compliance with legal requirements.

•Distributes agenda packet material to committee members, staff and the public.

•Attends and records meetings and prepares minutes and transmittals of committee recommendations to the Board of Supervisors.

Document Management,including the:

• Supervision of the preparation, distribution, and compilation of weekly agenda, supplemental agenda,statements of proceedings, and master calendar for the Board of Supervisors and Board Committees.

• Maintenance of official records of the Board, County Codes and ordinance files, as well as the retrieval of information from these records.

• Receipt and processing of mail, claims against the County, and other related activities.

• Review of all legal hearing notices, postings, and mailings in compliance with all legal requirements.

• Supervision of the filing and processing of assessment appeal petitions and the scheduling of hearingsbeforethe Assessment Appeals Board.

• Supervision of staff composing agendas, minutes, and letters of actions taken at various County commissions, Joint Power Authority Commissions, and non-profit corporations.

• Maintenance of the database of the names and terms of the members of various commissions serving the County.

• Research and preparation of correspondence and reports with recommendations that provide commissions with information needed for policy determination.

• Preparation of press releases as directed.

• Preparation of correspondence to the Board, Assessment Appeals Board, and commissions dealing with sensitive and/or controversial communications.

The Ideal Candidate:
In addition to meeting the minimum qualifications below, ideal candidates will have two years of experience responsible for administering and managing the administrative operations within a Clerk of the Board of Supervisor’s Office at an Assistant Division Manager level or higher or in a similar or related position working with elected officials, city councils or public governing bodies. Emphasis of experience should include havingacted as an-ex officio Clerk of the governing body for a county, city, other special assessment and taxing districts or a related organization, as well as strong analytical, written and oral communication skills. The ideal candidate will be:

•An individual with atrack record of providing high quality public servicewith a commitment to the ideals of implementing visionary policies and practices that reinforce strong dedication to the community.•Astrategic thinkerwho can determine long-term goals as well as identify and design the best approach for achievement.
•Able toidentify and understand complex problemsand concepts, apply logical thinking and quantitative methods of gathering and analyzing information, make decisions and exercise good judgment based on available data, design solutions to problems, formulate and articulate action plans proactively and collaboratively.
•Asolid leader who leads through aligning the organization’s vision and valuesand manages work groups by inspiring and advising subordinates, facilitating goal accomplishment and tracking and evaluating performance to ensure success.
•Agreat communicator and listener, quick and clear thinking, calm under pressure.
•The ability to continue to beeffective, proactive and innovative while dealing with changing prioritiesand deadlines.
•Highly focused and organized, managing a variety of complex projects while charting a course of action to ensure the successful completion of goals as they relate to the mission, vision and values of the organization.
•Politically astute, possessing the skills necessary for identifying, navigating and successfully interacting within the dynamics of the organization while maintaining sensitivity to the competing needs of a wide variety of internal and external stakeholders.
•Adept in identifying opportunities andtaking action to build strategic relationshipsto help achieve business goals.

MINIMUM QUALIFICATIONS

Either I
The equivalent of one year of full-time experience performing the duties of an Administrative Analyst in the Alameda County Administrator's Office in either of the following two areas or combination thereof:

I. Supervising members of a project or task force.

II. Regularly handling the most complex projects, which require unusual expertise, sensitivity of handling, and independence of judgment not normally found in most assignments.

Or

The equivalent of three years of full-time experience in the class of Administrative Analyst in Alameda County or in an equal or higher classification in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

Or II
Possession of a Bachelor's Degree from an accredited college or university; and the equivalent of four years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys, including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. Two years of this experience must include the direct supervision of professional level staff. (Four additional years of related experience may be substituted for the degree requirement.)

Or III
Possession of a Master's Degree from an accredited college or university in Public Administration, Business Administration, or a closely related field; and the equivalent of two years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys; including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. These two years of experience must also include the direct supervision of professional level staff.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

CORE LEADERSHIP COMPETENCIES:
A Leader in Alameda County:

1. Demonstrates commitment to the County’s Mission, Credo, and Goals.
2. Is Visionary, Strategic, and Innovative, Working With Change.
3. Collaborates with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
4. Uses business acumen to build a strong organization that delivers results.
5. Uses interpersonal skills to communicate effectively.
6. Promotes personal and professional growth for self and others.
7. Provides the highest level of service delivery to diverse customers.
8. Works effectively as member and leader of diverse teams.

KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration and personnel management.
• Administrative and budgetary analysis.
• Public finance and governmental accounting.
• Federal, State, and local government roles and responsibilities.
• Public Relations and public information principles and techniques.
• Organizational analysis principles and techniques.
• Financial analysis.
• Leadership and team building principles and techniques.

Ability to:

• Effectively communicate orally and in writing.
• Evaluate competing alternatives and make informed recommendations.
• Analyze and problem solve.
• Provide leadership and supervision.
• Demonstrate interpersonal and cultural sensitivity.
• Be flexible.
• Plan and organize.
• Analyze the budget.
• Anticipate challenges and plan ahead to address them.
• Manage multiple and changing priorities.
• Understand and embody the County’s Core Leadership Competencies.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:
A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process. A review of candidates’ Supplemental Questionnaires to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process. An oral interview which will be weighted as 100 % of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit our website,https://hrs.alamedacountyca.gov/.

RECRUITMENT AND SELECTION PLAN

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates aretentativeand subject to change based on the needs of the Agency.

TENTATIVE RECRUITMENT PLAN:

Deadline for Filing: 5:00 PM Friday, May 16, 2025 Review of Minimum Qualifications: May 19, 2025 Screening for Best Qualified: May 23, 2025 Civil Service Oral Interview: Week of July 14th, 2025
TENTATIVE SELECTION PLAN: Departmental Hiring Interviews TBD

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.

To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcementbefore the last date offiling. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website,https://hrs.alamedacountyca.gov/.

BENEFITS

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:

For your Health & Well-Being

For your Financial Future

For your Work/Life Balance

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three (3) days of management paid leave. Exempt management employees are entitled to up to eight (8) days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Notices will be sent from Noreply@jobaps.com. Please add @jobaps.com and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page and clicking on the link 'last notice sent' for the respective recruitment.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box NoReply@jobaps.com are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, HR Division Manager

Human Resource Services, County of Alameda

Samson.Gee @acgov.org

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.

Closing Date/Time: 5/16/2025 5:00:00 PM

Salary:

$83.41 - $101.35/hour; $173,492.80 - $210,808.00/year
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