Executive Assistant to the Public Health Director

Job Description:

Executive Assistant to the Public Health Director

Description

Overview

Join the Larimer County Department of Health & Environment (LCDHE) as the Executive Assistant to provide high-level support to the Public Health Director. This is a trusted role at the center of LCDHE operations and leadership.

Beyond administrative duties, this position requires a high level of professionalism, discretion, and sound judgment. An essential responsibility is coordinating and facilitating communication for the Board of Health and Leadership Team meetings. The role involves handling highly sensitive information on a routine basis, often with early insight into confidential matters. The ability to uphold strict confidentiality and respond to inquiries with thoughtfulness and discretion is essential.

LCDHE works to provide everyone in Larimer County the opportunity for a healthy life and values strategy, professionalism, equity, and teamwork. We are dedicated to fostering a workplace culture that prioritizes Diversity, Equity, and Inclusion (DEI) in every aspect of our operations. We recognize that unconscious bias can undermine our DEI efforts, so we actively address it through ongoing education, training, and open dialogue. If you are committed to learning and actively cultivating a workplace that prioritizes inclusivity for marginalized communities, please consider applying and join us on our journey to foster a workplace where Diversity, Equity, and Inclusion are not just words but principles that drive our collective success.

To be considered for this position, please attach a cover letter and resume to your application.

Responsibilities

What you'll be doing:

• Providing executive-level support to the Public Health Director
  
• Managing all logistics for the Board of Health, including meetings, materials, minutes, resolutions, and adherence to Open Meetings requirements
  
• Attend Board of Health and other meetings as requested, take minutes, and track motions and action items
  
• Coordinating Board of Health dinners and special events
  
• Managing the Director’s calendar and supporting scheduling across the leadership team
  
• Supporting the leadership team with organization, coordination, and meeting preparation
  
• Handling travel arrangements, basic budgeting, and accounting tasks
  
• Ensure the Public Health Director sees and acts on high-priority communications
  
• Staying on top of timelines and ensuring deadlines are met
  

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Coordinator
What we're looking for:

• Excellent time management and organizational skills
  
• Strong verbal and written communication abilities
  
• Professionalism and discretion - especially when handling confidential information
  
• A collaborative, team-oriented approach
  
• A proactive problem-solver who can anticipate needs and take initiative
  
• Willingness to jump in and help wherever needed
  
• Able to prioritize and adapt to fast-paced and ambiguous situations
  
• Able to forecast and anticipate upcoming needs and ensure preparation is complete ahead of time
  

Qualifications

To move forward in the hiring process, candidates must meet the required minimum qualifications. That said, we encourage you to think about your unique background and skills before applying. People often underestimate how their experiences match up with a role’s needs. We encourage you to apply if you meet the minimum qualifications and believe your skills and perspective can add value to this position.

• Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required.
  

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
  
• FSA or HSA (depending on the medical plan)
  
• Short- and Long-Term Disability
  
• Employee Assistance Program
  
• Basic Life/AD&D Insurance
  
• Accident and Critical Illness Insurance
  
• Retirement Plan 401(a) with employer match
  
• 457(b) Deferred Compensation
  
• Generous paid time off, including vacation, sick leave, and holidays
  

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.org/hr/benefits

Supplemental Information

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 4/30/2025 11:59 PM Mountain

Salary:

$28.56 - $39.99 Hourly