Purchasing Coordinator

Job Description:

Purchasing Coordinator

Description

The City of Weatherford’s Finance Department is looking to hire a Purchasing Coordinator. This position will purchase commodities, equipment, and services required for city operations. This position is responsible for performing a variety of tasks related to public procurement of goods and services in accordance with City Purchasing Policy, Texas Government Code, Texas Local Government Code, the Uniform Commercial Code, and other governing statutes as prescribed by funding sources.

Procurement and Bidding

• Solicit formal bids by creating specifications and bid packets, posting legal advertisements, managing the City's bid platform, and communicating with prospective bidders, including Texas CMBL and HUB vendors
• Research, locate, evaluate, and order supplies, materials, equipment, and services for City Departments in a timely manner
• Review and process quotes, invitations to bid, sole source procurements, and inter-local cooperative purchases
• Verify vendors are provided with accurate and complete bid specifications to ensure acquisition of specified products or services at minimal cost and maximum quality
• Research new supply sources to maximize competition and value
• Assist with requests for qualifications, proposals, and other complex procurement projects

Contract Management

• Compose and track annual contracts for City services and materials as required to support City operations
• Ensure projects are awarded in compliance with procurement statutes
• Research City contracts, inter-local agreements, and departmental requests to verify compliance of purchase orders

Financial Oversight

• Process requisitions, ensuring proper documentation is included
• Review purchase orders and invoices to ensure correctness of account numbers and payment amounts

Vendor Relations

• Coordinate pre-bid/pre-proposal meetings and information exchanges
• Respond to inquiries from vendors, departments, and contractors
• Develop and maintain favorable relations with vendors, contractors, and city personnel
• Contact local vendors, small businesses, and historically underutilized businesses regarding contracting opportunities

Asset Management

• Maintain accurate records of City-owned vehicles and equipment, including applications for exempt license plates
• Manage inventory, arrange for facilities, advertise, and coordinate disposition of surplus City property

Professional Development and Compliance

• Continuously develop knowledge of local, state, and federal procurement laws
• Pursue certification to conduct public procurement and undertake progressively more complex projects
• Assist departments with financial systems, software, and procurement processes
• Assist in preparing projects for City Council review and approval

Qualifications

• • Above knowledge and skill may be gained by associate’s degree AND two-years responsible experience in purchasing OR by any combination of training and experience leading to the described level of knowledge and skill • Must have a valid Texas Driver’s License and driving record must meet or surpass guidelines as set forth by the City

Miscellaneous Information

The City of Weatherford is a strong, progressive community of over 38,000 citizens, enjoying our small town feel with our big city amenities just outside of the Fort Worth Metroplex. We are expanding our team to continue our commitment and pride in our Strong Community philosophy as well as our inclusiveness and diversity.

Job Details

Category Finance Status Open Salary Starting hourly range: $27.61 to$30.46 (DOE) Full salary range: $27.61 to $38.97 (DOE) Posted April 18, 2025 10:46 AM Closing Open Until Filled

Tools

• Apply Online
• New Job Notifications
• Clerical Supplemental Application

Closing Date/Time: Open Until Filled

Salary:

Starting hourly range: $27.61 to$30.46 (DOE) Full salary range: $27.61 to $38.97 (DOE)