Maintenance Project Manager

Job Description:

Maintenance Project Manager

Description

Description

Join Our Team and Make an Impact!
Are you ready to take on a leadership role with an organization dedicated to changing lives and revitalizing communities? The Sacramento Housing and Redevelopment Agency (SHRA) is looking for a Maintenance Project Manager - to lead a talented team and help fulfill our mission of Changing Lives. As a key member of our Property Management team, the ideal candidate for this position will have excellent interpersonal skills, is highly organized, can effectively manage multiple projects, has proficiency in coaching, leadership, and a passion for our Agency's mission.

Why Join SHRA?

SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits.

SHRA's benefits include:

• Alternate 9/80 Work Schedule: Enjoy a two-week schedule of nine 9-hour days with every other Friday off, giving you longer weekends to relax and maintain work-life balance.
• CalPERS Pension Retirement: Secure your future with a robust retirement plan. CalPERS is the largest public pension fund in the US.
• Comprehensive Health Benefits: Free Medical and Dental insurance for full family (through CalPERS) and free vision insurance for up to Employee +1
• Generous Paid Time Off Package: 12 paid holidays, 2 floating holidays, 2 weeks of vacation, Management Work Life balance days, plus 80 hours of Supplemental Leave per year
• Tuition Reimbursement up to $5,250/year: SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program.
• Free Downtown Parking subsidy for eligible employees
• Professional Development opportunities

The Maintenance Project Manager is responsible for the oversight of maintenance operations (as designated by the Assistant Director of Property Management and Regional Managers) at SHRA’s Public Housing and SHARP portfolios. This role encompasses routine and preventive maintenance functions, capital improvement planning as well as project management of specialized assigned tasks.

Under the direction of the Assistant Director of Property Management, the Maintenance Project Manager ensures the physical integrity of each property: exterior, interior, common areas, residential units and mechanical systems - maintaining a safe, decent and sanitary environment for all residents and staff. The Maintenance Project Manager, through both internal staff and qualified outside contractors, will ensure that the Housing Authority’s properties comply with all fire and building codes. They will be required to perform specialized and skilled work, including oversight of the installation, repair and maintenance of alarm, electronic and utility systems.

Education & Experience

Education and Experience

• Bachelor’s Degree in Business Administration, Facilities Management, Project Management or equivalent experience and/or certifications in the maintenance field
• Previous supervisory experience and/or project management for a minimum of two (2) years
• Excellent communication, interpersonal and leadership skills
• Good project organizational and time management skills
• Previous experience of working with contractors in the installation, operation and maintenance of building mechanical systems, including fire and life safety systems
• Robust knowledge and understanding of the proper use and application of hand tools, power tools and other routinely used maintenance equipment

Licenses and Certifications

Must possess and maintain a valid California Driver License (Class C or higher) and a driving record acceptable to the Agency’s insurance carrier.

Other Qualifications

• Ability to write reports, business correspondence
• Ability to effectively present information and respond to questions from clients and the general public.
• Ability to facilitate small group meetings
• Ability to instruct in a 1:1 setting
• Ability to utilize technology including Microsoft Suite, Zoom or Teams
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and governmental regulations.
• Ability to read, comprehend, interpret, and implement rules, regulations, and procedures
• Recognizes problems and responds, systematically gathers information, sorts through complex issues
• Excellent organizational and planning skills
• Ability to manage multiple projects
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Excellent customer service skills
• Completes agency-required training and certification courses

Physical Requirements and Work Environment :

• This position is considered moderately to highly physical and requires a lot of standing, bending, lifting and walking
• Able to stoop, kneel, carry, push and pull, ascend/descend stairs, climb on ladders, climb and crawl in confined spaces
• Ability to lift and carry up to 50 lbs.
• The noise level in the work environment is usually moderate
• Ability to stand and walk on hard surfaces, and go up and down stairs
• Ability to reach shoulder level and above
• Ability to bend at the hips and knees
• Ability to talk and hear
• Works in all types of weather conditions, inside and outside
• Responds to emergency calls after hours or on weekends
• Wear protective safety equipment and clothing, as needed
• With proper Personal Protective Equipment (PPE) and training, enters common areas and residential units to perform critical/emergency service and repairs

Job Duties & Responsibilities

Essential Areas of Responsibility

Supervision, Maintenance and Project Management

• Assist the Regional Managers in planning and coordinating all maintenance activities in all facilities, including assessment of equipment needs, reliability issues, developing preventive/predictive maintenance programs, utilizing project management practices and principles while adhering to HUD and industry standards and practices
• Assist Regional Managers in coordinating, organizing, implementing and supervising work plans and schedules of maintenance staff
• Develop and maintain standards, complying with Cal-OSHA’s and other regulatory agencies’ health and safety protocols, in coordination with the Risk Management Team and Regional Managers
• Assist Regional Managers in coordinating on-call schedules
• Perform quality control inspection of the facilities to identify and resolve issues, and to provide constructive feedback to the appropriate maintenance personnel on any issues/concerns identified
• Prepare and maintain project documentation (including file records and invoicing) in accordance with SHRA records management and retention policies
• Coach, mentor, train and develop maintenance employees to meet current and future business requirements
• Build and maintain long-term relationships with contractors and service providers
• Ensure timely and accurate updates of maintenance logs and reports on daily activities; provide QA support and high-level reporting
• Ensure compliance with operating instruction manuals for safety and maintenance procedures
• Review project documents
• Ensures compliance with Fair Housing requirements

Preventive Maintenance

• Develop, implement and monitor preventive maintenance schedules
• Develop and implement capital replacement programs, in accordance with budgetary constraints
• Review and evaluate elevator contracts on an annual basis, working in tandem with appropriate staff and with an elevator consultant, as necessary, to assess performance and associated charges for services detailed in the contract
• Solicit CNA (Capital Needs Assessment) for specific properties, in coordination with the property management team

Capital Improvement Planning

• Review/evaluate elevator maintenance contract and all other maintenance service contracts annually with appropriate staff and with 3rd party consultants, as necessary - assessing overall performance and compliance with terms of the contract(s).
• Work collaboratively with Real Estate and Construction Services (RECS) to ensure timely completion of capital improvements and repairs
• Participates in evaluation panels for contract bids and proposals
• Work with vendors/contractors/consultants to ensure safe operability of all building mechanical and life safety equipment, including but not limited to: heating, ventilation, air conditioning, electrical, boilers, fire sprinkler, fire alarm, generator, etc.
• Develop and maintain a replacement schedule for each of the communities in SHRA’s portfolio, in accordance with approved budgets, management input and CNAs (Capital Needs Assessments)

Inventory Management

• Oversee key management system
• Develop and maintain an inventory control system, in coordination with the Regional Managers
• Inspect and maintains all tools, maintenance equipment and supplies
• Coordinate with Regional Managers on scheduling company-owned vehicle inspections and repairs

In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include:

• 12 paid holidays plus 2 floating holidays
• Agency closure the last full week of December
• 2 weeks of vacation per year with increasing accruals based on years of service
• 80 Supplemental Leave Hours annually
• Management Work/Life Balance Days
• 12 sick days per year
• Free Medical and Dental insurance for full family (through CalPERS)
• Free Vision insurance for up to Employee + 1
• 5% Supplemental Allowance towards benefits
• CalPERS Pension Retirement
• $50,000 life insurance
• Free downtown parking
• Tuition and Student loan reimbursement up to $5,250 per year
• Professional Development opportunities

Retirement benefits
Employees who retire with SHRA are eligible for the following CalPERS benefits.

• CalPERS pension
• Free medical insurance after retirement after 20 years of service

Additional benefits

• Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource.
• SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024.
• SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans.
• SHRA strives to provide a work-life balance to all employees. In addition to generous paid leave benefits, SHRA employees work a two-week schedule of nine 9-hour days with every other Friday off.

Closing Date/Time: Continuous

Salary:

$80,201.00 - $124,417.00 Annually