Legal Assistant

Job Description:

Legal Assistant

Description

Job Summary

LEGAL ASSISTANT

KINGMAN CITY ATTORNEY'S OFFICE

$ 18.49 - $22.19 /HOURLY

$ 38,456- $46,147 /ANNUALLY

(HIRE IN RANGE; DOQ)

POSITION IS FLSA NON-EXEMPT

4/10 WORK SCHEDULE

MONDAY - THURSDAY 7:00AM - 6:00PM

Learn more about our Benefits & Wellness Incentives

APPLICATION MUST BE SUBMITTED BY 04/29/2025 BY 5:00PM

OVERVIEW
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.

For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page, and our Go Kingman tourism page for more information.

GENERAL DESCRIPTION OF POSITION

Performs technical and legal administrative work of some complexity in the support of city legal proceedings. Work requires specialized knowledge of legal procedures, principles, terminology, and forms. Incumbent is responsible for performing varied legal clerical and administrative work which involves considerable contact with the public, various departments and agencies; filing and reporting of case information from public and law enforcement agencies in accordance with policies; maintaining confidential records; disseminating information to the public and/or law enforcement agencies. Incumbent also exercises a high degree of independence and thoroughness and accuracy in performing secretarial duties and administrative details within established time constraints.

SUPERVISION RECEIVED

Work is performed independently under general supervision of the Administrative Supervisor and/or City Attorney. Work is reviewed through conferences and review of legal correspondence.

SUPERVISION EXERCISED

None

Minimum Qualifications/Special Requirements

DESIRED MINIMUM QUALIFICATIONS

Education and experience:

• Completion of a two-year college degree in business education or a related field; Associate Degree in paralegal or legal assistant desired.
• Two to five (2-5) years of experience in legal secretarial work in a public jurisdiction.
• Specialized course work in legal terminology, procedures and practices and/or experience in general office practices such as typing, word processing, electronic spreadsheets and databases, filing, accounting and bookkeeping.
• Any combination of experience and training which demonstrates the knowledge and experience to perform the work.

Essential Functions

ESSENTIAL DUTIES & RESPONSIBILITIES Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Serves as Legal Assistant to attorneys; Works independently and makes appropriate decisions based on knowledge of City policies and legal standards; performs duties within scope of authority; Duties may vary according to job assignment.
• Conducts legal research.
• Applies independent judgment based on knowledge of City and City Attorney’s Office policies and procedures, gained through work experience and technical training; May provide case management functions for prosecution and litigation; Prepares, tracks, and follows up on legal documents; Maintains and updates case files.
• Prepares and processes legal and technical documents; Prepares legal papers for court filings, and processes legal documents according to court procedures and attorney instructions.
• Creates and manages case files; Composes and creates memoranda and legal documents; Researches files and computer databases; Updates files, computer records and tracking systems; Checks on-line databases, and collects and distributes related information.
• Evaluates case files and researches missing and incomplete information and documents; Reviews case files and status with attorneys, and prepares activity and status reports.
• Prepares files for pretrial conferences, trials, and sentencing from daily docket, locates files, and requests supplemental reports.
• Prepares discovery materials including the preparation of disclosure statements and lists of witnesses and exhibits and witness notifications, at direction of attorney.
• Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, preparing indictments and subpoenas, and distributing copies.
• Creates and maintains litigation and other case files; labels and indexes pleadings and related correspondence; locates and retrieves legal authorities and cases from the law library resources and other case files.
• Contacts appropriate agencies and courts regarding status of pleadings, scheduled hearings and other case information.
• Coordinates interviews by scheduling dates and times, confirms appointments and calendars with attorneys, opposing counsel, officers, victims, and victim advocates.
• Screens office visitors and telephone calls for the City Attorney’s Office, researches information, provides information within area of assignments; routes calls to appropriate staff member, department or agency.
• Receives and reviews incoming mail; updates status on litigations matters; routes mail items to attorneys for review.
• Arranges, schedules and confirms appointments, meetings, court settings, and deposition settings; notifies parties involved.
• Proofreads documents, correspondence and other related items; ensures proper work methods are upheld.
• Organizes and maintains complex filing systems, records, and indexes.
• Organizes, collates and prepares documents and materials/binders required or requested by attorney.
• Maintains calendars of attorney appointments, meetings, interviews, court appearances and deadlines for court filings.
• Assists prosecutors with preparation before trial and during trial.
• Organizes legal files for attorneys.
• Researches and orders various criminal history records.
• Prepares disclosure and victim correspondence for criminal cases.
• Communicates and coordinates regularly with Kingman Municipal Court and Police Department to maximize the effectiveness and efficiency of operations and activities.
• Contacts personnel in other departments to keep them informed of the status of relevant files, cases, and schedules hearing dates.
• Serves on City teams as assigned by attending meetings, performing assigned tasks, and working in cooperation with other City employees for a common goal.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.
• Regular attendance is an essential function of this job to ensure continuity.
• Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.

PERIPHERAL DUTIES

• Operates a vehicle to run errands for the department and travel to meetings, conferences, trainings.
• May serve on a variety of employee committees.
• Performs related duties as required.
• Performs special assignments as requested.

WORK CONTACTS

• Regular and frequent contact with police departments in obtaining reports and trial information.
• Contact with the general public to include attorneys, judges, and defendants when processing legal work.

Miscellaneous

Necessary Knowledge, Skills and Abilities:

Knowledge: Thorough knowledge of legal secretarial and administrative practices and procedures; Considerable knowledge of applicable State and Federal rules and regulations, including rules of evidence; Principles and protocols for the management of official documents and court records; Legal system and law enforcement agency procedures and terminology; Legal research methods, techniques, sources, and databases; Legal case management procedures, ethics and techniques; Business communications and report preparation particularly related to legal terminology, principles, procedures and forms in performance of legal secretarial work; Legal procedures and practices involved in composing, processing and filing a variety of legal documents; Standard legal references and their content; Legal terms, legal forms, methods and procedures; Word processing and related modern office equipment;English spelling, grammar and punctuation; Principles and procedures of recordkeeping and reporting.

Skills: Skill in maintaining department records management; Proofreading materials; Reviewing own work for accuracy; Maintaining confidentiality of victim information obtained, processed and prepared; Operating listed tools and equipment; Troubleshooting problems; Maintaining and handling applicable equipment; Working in a team environment; Providing customer service; Utilizing a computer and relevant software applications; Demonstrating proficiency to prepare documents, spreadsheets, databases, email and timesheets; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Abilities: Ability to establish and maintain effective and accurate records and filing systems; Manage attorney calendars; Conduct legal research; Gather data and prepare reports and summaries of findings; Follow written and oral instructions; Carry out assigned projects to their completion and perform multi-tasks with numerous interruptions; Communicate effectively verbally and in writing; Work requires the ability to write memoranda, legal correspondence and documentation, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar; Interpret rules, regulations, and policies and apply knowledge; Maintain confidentiality of information; Deal effectively and courteously with elected officials, court officers, legal counsel, witnesses, the general public and other contacted in the course of work. Adapt to changing work priorities; Perform basic mathematical calculations; Work independently and to complete daily activities; Handle multiple projects simultaneously, meeting changing deadlines and use good judgment in prioritizing work assignments; Participate in teamwork productively; Use equipment and tools properly and safely; Represents the City Attorney’s Office in a highly professional manner.

SPECIAL REQUIREMENTS

Valid Arizona Driver’s License or ability to obtain one within six months of hire.

WORK ENVIRONMENT

The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.

FIND YOUR REWARDING CAREER WITH US!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development

2023-2024 Benefit Guide (PDF)

The City of Kingman is a2022, 2023, and 2024Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.

At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones.We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.

Health

• Excellent medical, dental and vision insurance
  • Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
• Flexible spending (FSA) or health savings accounts (HSA)
  • The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
• Employer-paid group basic life insurance coverage for employee and dependents on medical plan
  • Supplemental group insurance and third-party options available
• Personify Health, our comprehensive well-being platform designed to push you towardsgood health in mind, body and spirit
  • Participation incentives with up to $300 redeemable annually
• Work/Life support services through SupportLinc Employee Assistance Program (EAP)
  • Six free counseling sessions annually.
• The Northwest Arizona Employee Benefit Trust (“NAEBT”), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at www.naebt.org .

Leave

• 12 paid holidays , including a floating birthday holiday each year.
• 16-35 paid vacation days per year
  • 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs.
  • Shift fire personnel accrue leave at 1/3 more per pay period.

• 3.69 sick hours per pay period (approx. 9-12 sick days per year)
  • Shift fire personnel accrue leave at 1/3 more per pay period.
  • Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.
• Other leave types available, including bereavement, military training, and jury duty.
• Leave donation program

Financial

• Tuition reimbursement up to $4,500 annually
• Shift differential pay (2nd & 3rd shift)
• Bonus Programs
• Skill-based, Certification & Bilingual Pay
• Clothing Allowance for Uniformed Personnel

Recognition & Appreciation

• Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
• Mission, Vision, Values (MVV) Excellence Awards
• Safety Awards
• Biannual All-Employee BBQ Lunch
• Annual Employee Pool Party

Retirement

• City matching to AZ State Retirement System & Long Term Disability (ASRS)
• Additional retirement solutions available through optional third-party on pre-tax basis, including457-deferred compensation and Roth IRA.

Closing Date/Time: 4/29/2025 5:00 PM Arizona

Salary:

$18.49 - $22.19 Hourly