Procurement Supervisor (Reserved for City of Austin Employees)

Job Description:

Procurement Supervisor (Reserved for City of Austin Employees)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field, including two (2) years in a lead or supervisory capacity.
• Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience.

Licenses and Certifications Required:
None.
Notes to Applicants
Position Overview: In addition to the Duties, Functions and Responsibilities, Supervision, Knowledge, Skills, and Abilities listed in the Job Description, this position, acting within their delegated procurement authority, will supervise and perform cradle to grave procurement and contracting activities supporting Capital Improvement Projects using Alternative Delivery construction procurement methods including attendance at City of Austin Board/Commission public meetings, and making presentations to internal and external customers, stakeholders, vending community & the public.

Who We Are:
Our department provides a variety of financial services and programs. The Financial Services Department ( FSD ) serves residents, vendors, and City departments.

Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.

As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.

Click here to read more about us online!

Why Join Us?

Meaningful Work
Contribute to projects that improve the lives of the people in our community.

Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.

Professional Growth and Development
Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.

Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.

Hybrid Work Environment:

The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 60%/week. Work schedules are implemented to meet department requirements and are subject to change based on business needs.

Health and Wellness

The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.

Click here to review the City of Austin’s Employee Benefits Guide .

Click here to watch a short City of Austin Employment Video .

Application Details:

• A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• A cover letter is required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.
• A résumé is also required but will not substitute for a complete COA employment application.
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
• Incomplete applications will not be considered.
• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

Additional Details:

• The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
• This position may require a skills assessment.
• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
• This position will require a pre-employment Criminal Background Investigation ( CBI ).
• If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.
• If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

90 Day Provision for Additional Vacancy:

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Pay Range
$39.49 - $51.34

Hours
Monday - Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Staff eligible to telework must be in the office for at least 40% of their scheduled work week.
Job Close Date 04/23/2025 Type of Posting Reserved for City Employees Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd., Austin, Texas 78704 Preferred Qualifications
Preferred Experience:

• Supervision of construction and professional architectural and engineering procurements and related contract administration and compliance experience.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Supervises professional and administrative procurement staff as assigned; provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance. Performs customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans. Provides, as necessary, program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance.

Responsibilities- Supervision and/or Leadership Exercised:

Responsible for full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in alternative delivery methods for the procurement of construction and construction-related professional services.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in contract category management.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to provide relationship management to assigned customer departments.
• Ability to develop and lead cross-functional teams.
• Ability to resolve complex formal contract disputes.
• Ability to lead, manage, and train multi-disciplinary workforce.
• Ability to provide internal consulting services.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Procurement Supervisor are: Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field, including two (2) years in a lead or supervisory capacity. Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience. Do you meet the minimum qualifications of this position?

• Yes
• No

* Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable)
(Open Ended Question)
* Are you a current City of Austin employee?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Describe your procurement experience in the following areas: construction procurement and contracts, professional architectural and engineering solicitations, and contracts.
(Open Ended Question)
* Do you have the ability to travel to more than one work location?

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents