Deputy County Clerk

Job Description:

Deputy County Clerk

Description

Position Summary

This position assists the County Clerk in performing statutory and elective duties including administering the functions of the County Clerk's office. This includes elections, issuing marriage licenses, working with the County Board and various committees, maintaining county records, and providing courteous and efficient customer services to County residents.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.To perform this job successfully, an individual must be able to perform each duty satisfactorily.Other duties may be required and assigned.
Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required.Under the direction of the Clerk, administers various election responsibilities including managing the WisVote Voter System at the county level, generating system reports, absentee ballot tracking, maintaining contact with municipal clerks, reviewing media notices and ballot information for accuracy, assisting with election training, assists with recounts, oversees election supplies and supply inventory. Issues marriage licenses and domestic partnerships to eligible applicants based on review of required documentation. Assists with Dog Licensing, including maintaining dog license records, monitoring Dog License Fund, processing dog damage claims.Provides Administrative Support to the County Board of Supervisors. Certifies copies of resolutions and ordinances, dockets and maintains files, reviews and edits County Board minutes; attends meetings and takes meeting minutes as requested, assemble documents and prepare meeting room for County Board sessions. Receives county committee meeting notices, agendas and minutes; analyzes for time sensitivity; submits to media; maintains files; may attend various committee meetings and prepares agendas and minutes.Assists with updating and maintaining county webpages assigned to the County Clerk’s office, etc. Enters data for County Board and Committee Meeting Per Diem and Mileage Reimbursement and prepares reports to submit to the Finance Department; contacts County Board Supervisors with reimbursement request questions; contacts County Board Chair to authorize requests.Receives, receipts, reconciles and deposits County monies daily, and answer inquiries from various departments.Collects and receipts monies for the payment of programs and services and credits to their proper accounts. Submits deposits to the Treasurer’s office.Performs daily care of copy room equipment, orders supplies, computes counts and costs, and maintains account records of copy billings.Performs the duties of the County Clerk during an absence.Other duties as assigned.

Required Education, Experience, Licensing, and Certifications

• Associates degree in a clerical field, administrative assistant or related field with three (3) year’s clerical work experience; or a high school diploma/equivalent with five (5) years clerical/office support work experience.
• Previous customer services experience required.
• Prior election process experience preferred.

Knowledge,Skills, and Abilities

• Knowledge of Wisconsin Elections Law.
• Knowledge of Wisconsin Open Meetings Law and Open Records Law.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to understand and effectively carry out verbal and written instructions.
• Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of open records laws.
• Ability to work the allocated hours of the position and respond after hours as needed.

Barron County values the health and wellbeing of our employees and offers a very competitive benefit package prioritizing work-life balance and along with stable employment and supportive work environment!
* Wisconsin Retirement System (6.9% Employer match; 6.9% Employee pre-tax contribution - Higher rates for Protective/Law Enforcement)
* Paid leaves upon hire (104 hrs vacation; 11 paid holidays; 8 hrs of sick leave per mo)
* Health insurance with option to enroll in a Health Savings Account ($50/mo-single plan/ $100/mo-family plan). Effective 1st of the month following 30 days of employment.Non-Embedded in-network Deductible of $2,000/Single & $4,000/Family. Deductible must be met before insurance applies. Out-of-pocket max: $3,500S-$7,000F. Prescription drug savings program offering zero costs for eligible prescription drugs. Optionto sell up to 96 hrs Sick Leave and/or Vacation into HSA during open enrollment.
* Dental insurance
* Life insurance (County pays $5/mo towards Basic plan)
* If working night shift - receive an additional $0.75 per hour
* Flexible spending account
* Deferred Compensation Programs
* Employee Achievement Program
* Paid Parental leave
* Potential for telework opportunities (varies by department/position)
* Whole Life Insurance plan
* Eligibility for Student Loan Repayment program throughPublic Service Loan Forgiveness(PSLF)
* Recognition Program
* Annual Training Day & Lunch
* Annual Employee Milestone Recognition Lunch
* On-site Blood Drives (paid 1 hour to donate blood)
* 15% Verizon Wireless cell-phone discount
* On-site food truck vendors during summer months
* Ed-Vest College Savings plan
* Supportive work environment and culture
* Opportunities for growth and advancement
* Meaningful and impactful work for the betterment of our community

Closing Date/Time: 4/27/2025 11:00 PM Central

Salary:

$51,251.20 - $57,699.20 Annually