Fleet Division Manager - Service Center Operations

Job Description:

Fleet Division Manager - Service Center Operations

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in in a relevant field of study plus six (6) years of progressively responsible experience of directing, planning and organizing in a large division with at least four (4) years of which must be in a supervisory or management capacity.
• Experience may substitute for the education up to the maximum of four (4) years.

Licenses or Certifications:

Requires a valid “C” Texas driver license. If required, must obtain an appropriate Commercial Driver License.
Notes to Applicants
Applicants are expected to follow all directions as listed in this job posting.

The Fleet Division Manager is responsible for providing strategic leadership and operational oversight for the City of Austin’s Fleet Division within the Fleet Mobility Services Department. This position ensures the effective management of citywide fleet operations, including vehicle acquisition, maintenance, repair, fueling, and sustainability initiatives. The manager will lead a team of professionals to deliver high-quality, cost-effective, and customer-focused fleet services that support departmental and citywide objectives. The role also involves developing policies, managing budgets, implementing best practices, and ensuring compliance with safety and environmental standards.

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
• More than one round of interviews may be required.
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
• Cover letters and resumes are not being accepted for this position.

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement: Driving Requirement:

This position requires a valid Texas Class “C” driver’s license or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

To view the City of Austin Recruitment Video, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
Pay Range
$39.49 - $51.34
Hours
Monday through Friday: 8:00 a.m. to 5:00 p.m., hours may vary dependent on operational and customer support needs.

Job Close Date 04/16/2025 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin, TX Preferred Qualifications

• Experience managing large-scale fleet operations in a municipal or government environment.
• Strong background in strategic planning, budget management, and performance metrics for fleet services.
• Demonstrated expertise in fleet sustainability initiatives, including alternative fuel technologies and vehicle electrification.
• Knowledge of local, state, and federal regulations related to fleet operations, safety, and environmental compliance.
• Professional certifications such as Certified Automotive Fleet Manager ( CAFM ) or equivalent.
• Excellent leadership, communication, and organizational skills with a proven ability to manage multidisciplinary teams.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.



1. Organizes, directs, and coordinates a division within the Fleet Services Department,.

2. Coordinates facility, process and project activities within the division, between division and City departments, and with outside consultants, engineers, associations, regulatory agencies, and the general public.

3. Evaluates division programs for effectiveness and accomplishment of goals

4. Generates and analyzes data to discern patterns, discrepancies, and opportunities for process improvements.

5. Estimates, prepares, and monitors division budget.

6. Develops, reviews, revises and approves policies and procedures for division programs..

7. Interprets, explains, and ensures compliance with applicable policies, procedures, ordinances and federal/state regulatory requirements.

8. Facilitates, conducts, attends meetings and represents the division, department and city.

9. Provides advice and assistance to stakeholders.

10. Performs contract management duties, i.e. negotiates, approves, and monitors contracts.

Responsibilities- Supervision and/or Leadership Exercised:

Performs the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Fleet management services and programs
• Knowledge of Federal, State, and local laws.
• Knowledge of city practices, policies and procedures
• Knowledge of safety practices and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of purchasing and contract monitoring practices, procedures and policies
• Knowledge of inventory management practices
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in planning and organizing.
• Ability to manage projects, develop and execute project timelines, delegating tasks, and evaluating progress from start to completion of projects.
• Ability to resolve problems or situations that require exercising tact, diplomacy and sound judgment
• Ability to work with frequent interruptions and changes in priorities.
• Ability to make public presentations.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor's degree from an accredited college or university with major coursework in in a relevant field of study plus six (6) years of progressively responsible experience of directing, planning and organizing in a large division with at least four (4) years of which must be in a supervisory or management capacity; experience may substitute for the education up to the maximum of four (4) years. Do you meet the the qualifications?

• Yes
• No

* This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Detail your experience managing large-scale fleet operations in a municipal or government environment..
(Open Ended Question)
* Explain your background in strategic planning, budget management, and performance metrics for fleet services.
(Open Ended Question)
* Explain how you have demonstrated expertise in fleet sustainability initiatives, including alternative fuel technologies and vehicle electrification.
(Open Ended Question)
* IMy job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents