Temporary, Limited-Term Accounting Technician (Billing)

Job Description:

Temporary, Limited-Term Accounting Technician (Billing)

Description

Job Summary

THIS POSTING IS FOR TWO (2) TEMPORARY, LIMITED-TERM ACCOUNTING TECHNICIANS IN OUR CUSTOMER BILLING DEPARTMENT.

INCUMBENTS ARE TO PROVIDE SUPPORT FOR DAILY OPERATIONS AS CVWD STAFF FOCUS ON IMPLEMENTING NEW ENTERPRISE RESOURCE PLANNING (ERP) AND CUSTOMER BILLING SOFTWARE SYSTEMS.

INCUMBENTS ARE CLASSIFIED AS TEMPORARY EMPLOYEES AND ARE EMPLOYED FOR A PERIOD NOT-TO-EXCEED THREE (3) YEARS FROM DATE OF APPOINTMENT.

TITLE: Accounting Technician ( 2 LIMITED-TERM POSITIONS )

SRN A22: $5,548 - $7,549 Monthly, Non-Exempt

Bargaining Unit: Teamsters 1932

Department: Public Affairs & Communication

Section: Customer Billing

REPORTING RELATIONSHIP:

Reports to: Revenue Manager

Supervises the following positions: N/A

Promotional opportunity procedures will include the following:

Review of minimum qualifications

Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations

Testing/Assessments: Microsoft Excel, Written memo

Oral Interview(s)

DEFINITION: Under general direction, performs advanced technical accounting support and administrative duties in the preparation, processing, and maintenance of accounting and financial records; functional areas of responsibility can include accounts payable, accounts receivable, capital assets/project accounting, inventory, and/or payroll; the incumbent serves as lead in his/her assignment; organizes and manages desk workloads by setting priorities and deadlines; makes prompt decisions and performs advanced customer service working with irate customers and resolving complex issues; and performs related work as required.

Essential Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS:

• Performs a variety of advanced technical level accounting support and administrative duties in the preparation, processing, and maintenance of accounting and financial records.
• Reviews, analyzes, audits, reconciles, monitors, and maintains accounts in assigned area of responsibility, which may include cashiering, including balancing and reconciling accounts; reviewing contracts and bankruptcy claims and adjustments; reconciling receivables, processing collections, and executing promissory notes; preparing payroll-related tax payments; maintaining domestic and canal water availability; and/or managing tax roll transfers.
• Receives, processes, and/or prepares a variety of receipts, invoices, billings, statements, payments, fees, payroll data, and/or other related information, which may include coding data, creating new vendor numbers, ensuring appropriate approvals, handling returned checks, running reports, and filing paperwork.
• Compiles periodic reports and journals, interprets and applies codes and legal documents, plats and maps and other electronic property records.
• Monitors and maintains a variety of data and information, which may include: private well users, well readings, well billing, effluent water use, multi-unit dwellings, delinquent accounts, tract inspections, investment schedules, interest schedules, fuel readings, water and sewer availability, and/or other related information.
• Receives, processes and/or prepares a variety of cash receipts for payments, fees, and invoices issued; reconciles general ledger accounts to accounts receivable customers.
• Performs duties associated with billing and collection of delinquent, unpaid construction and work order accounts and delinquent accounts receivable accounts; performs a variety of other accounts receivable tasks, such as preparing demands for past due payments; generates and reviews reports on all open activities; determines amounts paid and reconciles accounts.
• Contacts delinquent customers to determine if they fall under bankruptcy protection; prorates pre/post-bankruptcy charges and credits or rebills as appropriate; prepares demand letters for past due payments; conducts research online and makes phone calls to try to find location of delinquent customers; files claims with court and monitors legal proceedings.

Please visit https://www.governmentjobs.com/careers/cvwd/classspecs for the full job description.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Licenses and Certifications: Possession of a valid California Driver’s License, to be maintained throughout employment.
Education: Associate degree from an accredited college with major coursework in accounting, business administration or a related field.
Experience: Four (4) years of increasingly responsible in performing high level financial, statistical recordkeeping or accounting utilizing integrated accounting software and Excel spreadsheets and use of a 10-key calculator by touch, in a manner sufficient to successfully perform the essential duties of the job as those listed above.

Knowledge of:

• Advanced principles, methods, and practices in area of responsibility.
• Data mining.
• Mathematical concepts and principles.
• Cash handling and bank deposit procedures.
• Basic accounting practices and accounting software.; generally accepted accounting principles (GAAP).
• California State Water code and laws.
• Regulations and laws related to accounting, payroll and benefits including, but not limited to, FLSA, FMLA EFTPS ACH, FICA, CALPERS, and Workers’ Compensation.
• Recordkeeping and filing including digital document management.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
• Effectively provide staff leadership and work direction.
• Manage high volume tasks in a timely and accurate manner; effectively prioritize and multitask.
• Prepare, maintain, audit, and reconcile various financial, accounting, and statistical records.
• Perform accurate mathematical calculations; operate a 10-key calculator by touch.
• Effectively follow written and oral instructions and directions and prioritize work.
• Pay attention to detail in work; spot errors and make corrections.
• Analyze complex data and prepare summaries.
• Prepare clear, accurate and timely work product.
• Maintain paper and digital records
• Develop and maintain spreadsheets and graphs.
• Analyze and resolve problems; mediate conflict.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits .

Closing Date/Time: 4/13/2025 11:59 PM Pacific

Salary:

$5,548.00 - $7,549.00 Monthly