Administrative & Financial Operations Chief - Behavioral Health

Job Description:

Administrative & Financial Operations Chief - Behavioral Health

Description

Description

For more information about this opportunity, please check out the recruitment brochure here.

THE POSITION: Under the strategic leadership of the Behavioral Health Chief Financial Officer, the Administrative & Finance Operations Chief in Behavioral Health role takes charge of the finance operations, strategizing, planning, developing, managing, and executing fiscal goals, objectives, policies, and procedures. Providing expert technical and policy guidance to executive management, the position ensures critical actions are taken to secure long-term, stable resources that align with the agency's mission and future goals. Additionally, the role analyzes the department's fiscal data needs, spearheading the development and implementation of systems and procedures to meet these requirements. This position also collaborates with various departments and external agencies while delivering high-level administrative support to executive leadership.

PAYROLL TITLE: Administrative Services Director IV
WHAT WE OFFER:

• Educational Incentive: May be eligible for an educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion bachelor's degree, OR 5% for completion of a graduate's degree.
• Bilingual Incentive: Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
• Executive Administrative Leave: The candidate selected for this position will earn 248 hours per year, increasing to 288 hours after 5 years of service, to 328 hours after 10 years of service, and to 368 hours after 15 years of service or other public service. *Credit for prior public service may be considered (Management Resolution, § 1202A)
• Annual Leave Redemption: The ability to “cash in” or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months (Management Resolution, § 1205).
• Deferred Compensation: Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions. Effective February 9, 2024 (and annually thereafter in the third pay period of subsequent years), eligible employees meeting the criteria in Sec. 1907 of the Management Resolution will receive two percent (2%) of their annualized compensation contribution towards their 401(k) account.
• Health Insurance Plans: Medical, dental, and vision plans for you and your dependents.
• Flexible Spending Accounts: Increase your spending power by reimbursement with pre-taxed dollars for IRS- approved dependent care and health care expenses.
• Holidays: 12 paid days per year which includes a scheduled floating holiday.
• Pension Plan: Both you and the County contribute to the County’s Retirement Plan. If you are eligible, you may establish reciprocity with other public retirement systems, such as PERS.
• Addi tional Benefits: Disability Plans, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Wellness Program.

DEPARTMENT/AGENCY: Health Care Agency - Behavioral Health

Administrative Services Director IV is a management classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB2 level.

Administrative Services Director IV is an At-Will classification that is exempt from the provision of the Civil Service Ordinance.

Examples Of Duties

Examples Of Duties:

Duties may include, but are not limited to the following:

• Oversees the development and implementation of short- and long-range fiscal strategic planning, recommends operating policies and procedures to meet the agency or department's goals and objectives;
• Plans, organize and collaborate with fiscal and operations activities in support of the department strategic plan;
• Oversees implements and operationalize financial objectives, policies and procedures designed to maximize revenue reimbursement, utilization, and compliance with applicable local, state, and federal laws, rules and regulations, and County and agency or department guidelines;

• Oversees Behavioral Health Financial Operations new legislation and changes to regulations to determine financial impact and operation; recommends strategies for coping and complying with applicable state and federal laws;
• Assures quality management activities, policy, fiscal optimization, and procedures, as well as performance and outcomes; chairs or participates in divisional/departmental or agency-wide committees;
• Assures ongoing appropriate utilization of services through continuous measurements and evaluations and directs a systematic process for monitoring, evaluating, and improving administrative financial operational processes and performance outcomes;
• Evaluates the effectiveness of financial processes within the behavioral health department, consistent with initiatives and state/federal mandates;

• Assess departmental priorities and objectives and makes action recommendations to the department head or assigned designee;
• Represents the agency or department's interests at local, state and federal levels for all financial matters; serves as an advocate for maximum long-term funding for agency program at all levels of government;
• Reviews and assesses the impact of changes in the agency or department's funding streams and stays abreast of new regulations and program developments to ensure the maximization of department resources;
• Actively supervises the development of and adherence to fiscal policy consistent with County established policy and in accordance with Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board (GASB); ensures internal control policies and procedures are implemented and followed;
• Dependent upon assignment, may be required to supervise the operational activities of staff in an assigned area of responsibility;
• May prepare, negotiate and administer contracts and amendments; and
• Performs other related work as required.

Typical Qualifications

These are entrance requirements to the examination process and ensures neither continuance in the process nor placement on an eligible list.
Any combination of education and experience which would demonstrate possession of the required knowledge, skills, and abilities. An example of a qualifying education and experience is:

• Possession of a bachelor's degree in Business, Finance, Public Administration, or related field, AND six (6) years of recent and progressively responsible experience in administration, finance or accounting, which has at least five (5) years supervising professional-level staff.

OR

• Ten (10) years of recent and progressively responsible experience in administration, finance or accounting, which has at least five (5) years supervising professional-level staff.

Recruitment Process

To APPLY for this exceptional career opportunity, please send your resume and cover letter illustrating your increasingly responsible experience with administration, finance or accounting in one of the following ways:

• Submit an on-line application and attachments (resume and cover letter) at www.ventura.org/jobs .
• E-mail your resume and cover letter to: erin.niemi@ventura.org .

RESUME EVALUATION: All resumes and cover letters will be reviewed weekly beginning the week of April 14, 2025 to determine if the stated requirements are met. All relevant work experience, training and education need to be included in order to determine eligibility.

INTERVIEW PROCESS: Following a structured evaluation of the resumes, and cover letters, the most qualified candidates will be invited to a panel interview. The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quality of the candidate pool.

BACKGROUND INVESTIGATION : A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.

For further information about this recruitment, please contact Erin Niemi by e-mail at erin.niemi@ventura.org or by telephone at (805) 654-2568.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

EXECUTIVE AND SENIOR MANAGEMENT LEVEL (Groups 1 & 2)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MA, MB2

Salary:

$156,465.47 - $219,051.66 Annually