Manager, Procurement

Job Description:

Manager, Procurement

Description

General

The Manager, Procurement reports to the Director, Contracts and Procurement and is responsible for managing the procurement of goods, materials, equipment, professional services, and public works required for bus and rail operations for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA).

APPLICATION DEADLINE: Sunday, May 11, 2025 (1st cutoff Sunday April 20, 2025)

Essential Functions & Duties

• Manage assigned teams who administer the procurement process for public works, rail operations, bus operations, professional services, surplus disposition, and small purchases. Monitor and evaluate assigned workload to ensure equity amongst applicable team members.
• Oversee the creation and implementation of procurement policies, business process improvements, changes, and standard operating procedures.
• Authorize award of procurement contracts, contract amendments, and work directives consistent with procurement policies and procedures.
• Coordinate with staff, legal counsel, and Risk Management to resolve complex purchasing issues. Interpret provisions of Federal and State regulations pertinent to procurement.
• Assist with duties related to the agency’s Procurement Credit Card Program
• Supervise Staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.

Examples of Duties:

• Ensure the maintenance of accurate, auditable procurement contract records.
• Create and maintain procurement forms, templates and manuals, in accordance with Federal, State, and local rules and regulations.
• Collaborate with department staff and subject matter experts such as Legal Counsel, Labor Compliance, etc.
• Coordinate the department’s response to various agency audits: address requests and findings.
• Research and implement new software services for improving procurement processes.
• Assist with preparing, reviewing, and analyzing procurement reports for the Board of Directors and other stakeholders.
• Create metrics to measure operational transactions and department performance.
• Act as the back-up to the Procurement Credit Card Program Administrator for activities such as documentation, training, monitoring, and compliance.
• Provide training to department staff and internal stakeholders on solicitation and contracting processes.
• Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor’s degree in Business Administration, Economics, Public Administration, Finance, or related field.
• Five (5) years full-time public agency purchasing experience including information technology, public works, and/or professional services contracts.
• Three (3) years of managerial experience.

Preferred Qualifications

• Certified Professional Public Buyer, Certified Public Procurement Officer, NIGP-CPP or similar certification.
• Experience with an Enterprise Resource Planning System (e.g., PeopleSoft).
• Transportation agency procurement experience (preferred).
• Proficiency in the use of Microsoft Office Suite.
• Effective communication orally and in writing.
• Experience managing supervisors preferred.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
  

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
  

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
  

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.
  

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
  

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
  

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
  

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
  

For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

Closing Date/Time: 5/11/2025 11:59 PM Pacific

Salary:

$126,664.00 - $189,996.00 Annually