Permitting & Administrative Supervisor

Job Description:

Permitting & Administrative Supervisor

Description

.

Job Posting Closes at 11:59PM on:
04/06/25
Division:
Building Safety Division
Management Level:
Supervisor - 1st Line
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

JOB DESCIRTION SUMMARY:

The Permitting & Administrative Supervisor is responsible for permit processing and administrative operations. Deny or approve building permits and certificates of occupancy and communicate these results to affected parties. Determine fees for building, re- roofing or siding, mechanical, plumbing and electrical permits. Interpret and answer questions and provide information regarding permits, codes and regulations. Respond to building code questions from a variety of officials and the public. Ensures compliance with division policies and procedures and generally accepted business principles, fiscal regulations, county policies and procedures, and Human Resources & Payroll rules and policies including applicable Federal, state and local regulations. Works independently with limited direction within all functions of office management including analysis, training, troubleshooting, and communication with staff in other departments. Supervises permit technicians and administrative staff.

SCHEDULE:

This role is Hybrid , working 40 hours per wee k , Monday- Thursday. In-Office work i s required at least two days a week.

COMPENSATION:

Hiring Range: $87,473.64-$90,227.05 USD Annually

Full Pay range for this job profile: 69,405.42 - 90,227.05 - 111,048.67 USD Annual

Compensation will be determined based on education, experience and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more . For more information, click Here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Establish goals and policies for and oversee the review and approval of permit applications and construction drawings for completeness, issuance and finalization of permits, and approval of permit renewals, extensions and refunds.
  

• Performs or oversees a variety of high-level administrative duties. Research, compile, create, and maintain reports for the division. May work on special projects by performing research and assisting in the preparation of project implementation plans.
  

• Preparation and analysis of draft program budget, cost allocation documentation, and monitoring of expenditures. Advises the leadership team on the budgetary and financial activities on an on-going basis providing detailed reports with statistical and quantifiable data.
  

• Monitor and approve revenues and expenditures daily . Reviews all credit card transactions. Justifies funds requested and spent. Reviews purchase orders and invoices for compliance with accounting policies. Oversight of supply and book orders, staff registration for training and testing, and other office training and supply needs.
  

• Inform the public regarding completion of construction projects. Explain process steps and requirements from permit submittal to permit closeout.
  

• Immediate decision making based on Division and county policy and procedure. Perform general problem solving . Evaluate customer complaints and problems regarding permit issues and determine what action is appropriate .
  

• Serve as liaison to coordinate resolution of permitting or technical issues between building inspectors, plans examiners, permit technicians, and other county departments.
  

• Oversee the scheduling of inspections and resolve issues with scheduling and inspection requests.
  

• Assist the Operations Manager with software development, IT requests for modifications, system and process improvements, and resolution of computer and software issues . Test existing and new technology and make recommendations for implementation of new systems . Manage Bluebeam and other software licenses, computer replacement, and other technical and software needs for the Division.
  

• Oversee open records requests and shielding tasks. Establish and maintain a variety of tangible and electronic files, filing and retrieving information as necessary. Maintain inventory of forms used in the Department. Determine if a form is obsolete or needs revisions and/or clarification.
  

• Develop improved policies and procedures for permit processing. Provide in-house training on standard operating procedures.
  

• Supervises staff in area of responsibility. Administers and makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning, scheduling, granting leave, appraisals, and taking corrective action. Conducts performance evaluations and communicates short- and long-term goals and objectives . Submits personnel records and reports as required by the county. Assists and advises subordinates as necessary, resolves problems as non-routine situations arise, and ensures adherence to established policies, procedures, and standards. Communicates changes in policy and procedures to direct reports and implements them as directed.
  

• Other duties as assigned.
  

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

Experience: Three years’ work - related experience

Education: Bachelor's degree

License/Certifications: Building Plans Examiner Certification within 1 year of date of hire

*Note: An equivalent combination of education and experience is acceptable.

Preferred knowledge, skills and abilities :

Industry-specific Knowledge:

• Experience working in municipal or county building or planning and zoning department which rev iews and issues building permits. .
  

• Intermediate knowledge of building construction terminology and proces ses.
  

Technical Skillset:

• Ability to anal y ze and improve processes for customer service and efficiency .
  

• Principles of budgeting and financial management .
  

• Proficient u nderstanding of buildin g permitting processes and building codes and their application.
  

Soft Skillset:

• The ability to convey information clearly, listen actively, and adapt your message to diverse customer needs.
  

• Remaining calm and composed, especially when dealing with challenging customers .
  

• Reaching agreements that benefit all parties involved
  

• Clearly conveying expectations and feedback to team members.
  

• Mediating disputes and providing constructive feedback.
  

• The ability to analyze financial data and make informed decisions .
  

• Creating and e nsuring accuracy in records and reports .
  

Additional Job Information:

• Criminal History and MVR Background Checks are required for every position.
  

• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
  

• In any materials you submit , you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  

• All Jefferson County Employees must apply through their internal profile.
  

APPLICATION:

Qualified applicants are encouraged to apply immediately . All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities



A resume and cover letter submitted with your application are encouraged but will not substitute for the information requested on the application. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .



For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or CareerTalent@Jeffco.us

Education:

Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services