TPWD - Intern I-II-III (Administrative Assistant)

Job Description:

TPWD - Intern I-II-III (Administrative Assistant)

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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READ - IMPORTANT TRANSCRIPT REQUIREMENT:

A copy of a current college transcript, ISSUED FROM THE REGISTRAR with a signature and/or school watermark, must be attached to the application at time of submission. The transcript must show current GPA, credits, and current enrollment or recent graduation date.

DEGREE PLANS OR GRADES FROM A STUDENT SELF-SERVICE PORTAL WILL NOT BE ACCEPTED. Omission of a transcript will be the basis for disqualification.

International degrees must be accompanied with an evaluation of the comparable academic qualification. There are several associations related to degree evaluations that can be contacted to obtain the required documentation (i.e. Association of International Credential Evaluators, Inc. (AICE) or the National Association of Credential Evaluation Services (NACES), etc.).



APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Clerk I-III

Army

15P, 42A, 56M, 68G, 420A

Clerk I-III

Navy

AZ, CS, LS, LSS, PS, RP, RS, SN, YN, YNS, 741X

Clerk I-III

Coast Guard

SK, YN, F&S, PERS

Clerk I-III

Marine Corps

0100, 0111, 0161, 3051, 3372, 3432, 4133, 6042, 6046, 6617, 6672, 0160, 0170

Clerk I-III

Air Force

3FSX1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.


BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Shatoya R. Smith , (512) 389-8630

PHYSICAL WORK ADDRESS: Procurement, 4200 Smith School Road Austin, Texas 78744

GENERAL DESCRIPTION :

This role is designed to foster the candidate's ability to evaluate the effectiveness of current and projected administrative systems and procedures. If hired, candidate would contribute to improving overall team operations and efficiency, support Procurement Branch staff with general office tasks even if the tasks aren't directly related to purchasing and contracting. These types of projects also provide valuable experience in project management, process improvement, and team dynamics.

Performs entry-level administrative support work involving disseminating information concerning agency programs, services and procedures; preparing, editing and correspondences, reports, studies, forms and documents; complies and maintains data, charts, graphs and filing systems. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. Employees at this level may have limited experience or no experience and spend the majority of their time performing simple to routine work following standard practices. Employees may also assist others in performing work of greater complexity. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.


Qualifications:

MINIMUM QUALIFICATIONS :

Education :

Current enrollment as an undergraduate or graduate student in an accredited college or university.

Minimum of 18 completed semester credit hours from an accredited college or university at time of application.

Must have an overall grade point average (GPA) of 2.5 or higher on a 4.0 grade point scale or "Pass" on a Pass/Fail system.

Experience :

None required.

Licensure :

Must possess a valid Texas driver's license.

PREFERRED QUALIFICATIONS :

Education :

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Information Technology, or closely related field.

Experience :

One year experience in office workspace.

Experience with developing policies and procedures.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of office practices and general administrative procedures.

Knowledge of recordkeeping and records management.

Knowledge of supply sources.

Skill in the use of a personal computer.

Skill in the use of MS Word, MS Excel, Outlook, and Adobe.

Skill in establishing and maintaining effective working relationships.

Skill in effective verbal and written communication.

Skill in the production of reports.

Skill in problem solving.

Skill in providing quality output.

Skill in effectively managing daily workload responsibilities to timely meet division and agency goals.

Skill in recordkeeping, records management, and accurate data entry into relational databases or

spreadsheets.

Ability to interpret policies, procedures, and regulations.

Ability to develop methods and procedures for locating purchasing sources.

Ability to communicate effectively with co-workers, internal users, and vendors.

Ability to convey information in a clear and concise manner.

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities.

Ability to effectively manage a fast-paced work environment without compromising accuracy.

Ability to exercise sound judgment when making critical decisions.

Ability to demonstrate a high level of integrity, strong work ethic, and commitment to meeting deadlines.

Ability to develop methods and procedures.

Ability to perform work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

This position is suitable to telework two days per week and the candidate may be allowed to telework with

supervisor approval.

Flexible hours are available with supervisor approval but must be worked Monday through Friday.

Required to work overtime, weekends, and holidays, as necessary.

Required to pass a national fingerprint-based background check to maintain employment.

Must conform to TPWD dress and grooming standards, work rules, and safety procedures.

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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Closing Date: Mar 13, 2025, 11:59:00 PM