ADMINISTRATIVE COORDINATOR (COMMUNITY PROGRAM SPECIALIST V)

Job Description:

ADMINISTRATIVE COORDINATOR (COMMUNITY PROGRAM SPECIALIST V)

Description

DESCRIPTION

The City of Long Beach, Department of Health and Human Services is recruiting for one (1) unclassified, at-will, full-time Community Program Specialist V (CPS V) in the Homeless Services Bureau. Reporting to the Homeless Services Administrative Operations Officer, this position will oversee the administration, implementation, management and operation of the Long Beach Continuum of Care (CoC), as well as the supervision of staff responsible for requesting, receiving, administering, and implementing CoC funding and programming. This position collaborates to coordinate and lead strategic planning, community engagement and policy development processes for the Long Beach Homeless Services Bureau (HSB), the Long Beach Continuum of Care and Long Beach Coordinated Entry System. The position provides policy guidance, programmatic oversight, and management of processes to align homeless funding priorities and initiatives with community needs and HSB’s mission, vision, and values by guiding community assessments and advising the CoC on strategies and program effectiveness, utilizing evidence-based research and evaluation.

The CPS V will provide support to HSB and Long Beach CoC in the administration, planning, and development of recommendations and requests for funding, as well as grant and funder agreements for programs and services, designed to end homelessness in the Long Beach CoC. The CPS V will play a key role in HSB’s funding processes, supporting HSB in its annual funding cycles, to ensure sufficient and timely funding is available to HSB, its programs, and subrecipients; to centralize, standardize, and streamline communication between HSB, its governing bodies (CoC Board, CoC General Membership, Homeless Services Advisory Committee, Advisory Board with Lived Experience), and CoC funders for the presentation and negotiation of proposals, recommendations, and requests for funding; to centralize, standardize, prepare, and submit recommendations and requests for funding; to negotiate and develop scopes of work for grant and funder agreements; to support HSB with negotiating and implementing efficiencies in the funding that is issued to HSB; to streamline funding categories and components; to support external alignment of HSB’s funders, as well as supporting internal alignment of funder recommendations/requests, funder agreements, and subrecipient agreements.

EXAMPLES OF DUTIES

• Supervise up to 7 administrative staff.
• Oversee the development, implementation, and adherence to the administrative policies and procedures for CoC and related Federal grant-funded program and services (including, but not limited to Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), and HOME.
• Oversee planning efforts to reduce, prevent, and end homelessness, working with local coalitions and other planning partners to develop proven practices to end homelessness and develop an effective and efficient performance based homeless system of care.
  
• Manage and oversee the development, design, preparation, and submission of recommendations and requests for CoC, ESG, and related funding through collaboration with HSB subrecipients, direct programs, and contracts and procurement staff, articulating qualitative and quantitative description of need; the methods utilized to determine the need; the amount of funding requested; proposed use of funding and basic parameters of program design.
  
• Coordinate the annual work plan of the Long Beach CoC Board and its committees and working groups, CoC membership convenings, and various tables where CoC planning and decision-making occurs.
  
• Conduct oversight, financial management, and monitoring of CoC direct programs, including Coordinated Entry System, Unified Funding Agency, and Homeless Management Information System grants to ensure compliance with the Continuum of Care goals and objectives. Assist with the coordination of homeless services with local and regional Continuum of Care partners.
• Coordinate program development, including working with the HSB governing bodies to identify areas of need and design new programs to work toward elimination of homelessness in Long Beach.
  
• Analyze performance of homeless programming on the program, community, and system level.
  
• Develop processes for using program outcomes data for driving future program development.
  
• Oversee the development of appropriate training and technical assistance to staff, program applicants and grantees and other appropriate audiences.
  
• Coordinate the timely program development, request for proposals and award processes, overseeing contracting processes for CoC subrecipients.
  
• Coordinate timely contract and program performance reporting to HSB’s funders and stakeholders.
  
• Performs other related duties as required.

REQUIREMENTS TO FILE

EDUCATION

• Bachelor’s Degree in Public Health, Social Work, Public Administration, Business Administration, Finance, Statistics, or a closely related field. (proof required*).
  • Professional experience offering specific and substantial preparation for the duties of the position beyond the minimum requirement outlined below may be substituted for required education on a year-for-year basis.
    

EXPERIENCE

• Four (4) years of full-time equivalent professional experience managing programmatic or administrative financial analysis for human or social services related programming.
  
  • Master’s or professional-level degrees in Public Health, Social Work, Public Administration, Business Administration, Finance, Statistics, , or a closely related field may be substituted for up to one (1) year of required experience. (proof required*)
    
• Willingness to work overtime, weekends, and evenings.

DESIRABLE QUALIFICATIONS

• Master’s degree in Public Health, Social Work, Public Administration, Business Administration, Finance, Statistics , or a closely related field.
• Strong leadership skills and experience leading and supervising a team.
• Experience working directly on homeless service-related contracts.
• Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese).

SUCCESSFUL CANDIDATE WILL DEMONSTRATE

• Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment.
  
• Excellent organizational skills and the ability to be detail oriented and forward thinking.
  
• Ability to provide crisis intervention and assessment with high risk and special needs populations.
  
• Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgment, and a proactive, problem-solving focused style.
  
• Ability to deescalate and resolve conflict effectively.
  
• Effective interpersonal, written, and verbal communication skills.
  
• Proficiency in the use of computers, including email, internet, and office productivity software ( e.g. Microsoft Word, Excel, etc.)
  

SELECTION PROCEDURE

This recruitment will close at 11:59 PM PST, on Tuesday, February 25, 2025. To be considered, applicants must submit a resume, cover letter, and of proof of education (if applicable), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562)570-7165.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our work force reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov).

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 2/25/2025 11:59 PM Pacific

Salary:

$41.01 - $55.79 Hourly