Records Administrator

Job Description:

Records Administrator

Description

Pay Range: $65,563 -$85,232 annual compensation

Job Posting Closing on: Friday, January 17, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Records Administrator job is available with the City of Fort Worth (Water Department / Management Services). This position will be responsible for the development, implementation, and management of a department wide records management program. This includes coordinating the control, access and destruction of the Water Department’s records and providing records management support. This position will ensure that the department complies with recordkeeping requirements established in state law, city charter and city code.

Minimum Qualifications:

• Bachelor’s Degree from an accredited college or university with major course work in Library Science, Information Science, Records Management or a related field
• Five (5) years of increasingly responsible experience working in records management or archives management

Preferred Qualifications:

• Records and information management software systems such as Laser fiche.
• Recordkeeping practices as required by federal and state laws, city charter, and city code.
• Advanced management business practices, principles, functions and processes of records management and archival administration.
• Problem-solving and adapting to changing technologies to effectively manage record retention and disposal processes.
• Adept at using filing systems, managing electronic databases, and ensuring records are organized and up to date.
• Scanned image quality assurance experience.
• Expansive training and development involvement.
• Certified Records Analyst or Certified Records Manager
• Certified Information Professional

The Records Administrator job responsibilities include:

• Develop and implement goals, objectives, policies and priorities for the management of department records and information.
• Develop and implement guidelines on how to store, preserve and manage both hardcopy and electronic records in accordance with federal and state law, city charter and city code, and the City’s Records and Information Office.
• Verify and evaluate the existing records management and information system and manage the transition to a new system.
• Assist and direct department staff in conducting record inventories.
• Facilitate compliance with records retention schedules, reviewing and updating schedules as necessary in coordination with the City’s Records and Information Management Office.
• Implement new systems, methods and procedures; monitor program process in meeting goals and objectives; conduct updates with management staff to inform of project progress; and adjust as necessary.
• Provide leadership in the Department’s participation in enterprise information management efforts involving other City infrastructure departments and functions.
• Provide training to staff who require access or have a responsibility for maintaining records.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.