Accounting Technician II

Job Description:

Accounting Technician II

Description

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,500.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Classification

Accounting Technician II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit.

This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out. The incumbent will handle various trainings as it applies to travel, and hospitality policies. Duties will also include the maintenance of AP records.

Responsibilities

Process the Travel Reimbursements in Certify and Travel Advances:

• Must be familiar and keep updated with current travel and hospitality policies
• Audit and process all reimbursements for State compliance within the Certify travel management software
• Process manual Travel Advances only as needed
• Utilize Certify reports to analyze types of various spending

Process PO Invoices and Direct Payments:

• Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc.
• Data Entry of all AP Invoices
• Be able to process invoices using electronic modalities such as Adobe Sign Workflow
• Review and clean-up of match exception report and follow through until payment occurs

Tracking and clearing of any outstanding Travel Advances as needed:

• Review any pending advances monthly and resolve outstanding advances
• Send out monthly notices for any outstanding advances

Other Responsibilities:

• Assist AP Office with other duties as assigned
• Be able to help out in other areas as requested
• Assist with on-going audits, and pulling documentation as needed
• Assist with system testing and upgrades
• Handle voucher uploads as requested
• Assist with month-end/ year-end close
• Provide training as related to AP initiatives and process improvements
• Handle the P-card file load, and shutting down the system at the end of each month
• Saving all paid invoices electronically on the share drive
• Responsible for processing payroll advances and bala nce checks as requested
• Other duties as assigned such as: sorting mail, greeting customers, and assisting with other office responsibilities as needed

Minimum Qualifications

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities

Experience:

• Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Abilities:

• Apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
• Work independently
• Make sound decisions and recommendations regarding accounting activities

Required Qualifications

Abilities:

• Incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards
• Compute and post numbers rapidly and accurately
• Maintain files and records; identify, trace, and correct errors
• Follow directions; interpret and apply written rules and regulations
• Establish and maintain effective working relationships with others
• Exercise tact, courtesy, alertness, and good judgment in responding to others
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems and read and write English at a level appropriate to the position
• Incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Must be able to make sound decisions and recommendations
• The incumbent must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university
• Be able to effectively operate the following office equipment
  • Personal computer
  • Ten key by touch
  • Fax Machine
  • Document scanner
  • Copier

• Be able to effectively use the following software:
  • PeopleSoft
  • Microsoft Excel
  • Microsoft Word
  • Internet browsers

Preferred Skills and Knowledge

• Any equivalent combination of education and Accounts Payable experience which provides the required knowledge and abilities

Physical Requirements

• Be able to sit for long periods, bending, reaching, lifting as required in an office environment
• Being able to lift up to 25lbs for year end boxing of invoices as needed

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. CSUEB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Advertised: Jan 03 2025 Pacific Standard Time
Applications close: Apr 30 2025 Pacific Daylight Time

Closing Date/Time: