Administrative Specialist I/II - RMA

Job Description:

Administrative Specialist I/II - RMA

Description

This recruitment will establish an employment list to fill current and any future vacancies within the Resource Management Agency. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Resource Management Agency located in Visalia.

The Administrative Specialist will be responsible to provide leadership in the development of quality control programs and activities to measure expectations and customer satisfaction and enhance the County's strategic initiative and maintain a positive brand for the Resource Management Agency. The selected candidate will be expected to analyze and make recommendations to solve problems and identify gaps in providing services to the constituents of Tulare County.

Typical Duties

Assist in the planning and direction of the integration, analysis and evaluations of department programs as it relates to funding and budgetary considerations; assist in the integration of existing programs and service delivery systems throughout all programs of the Agency; prepare, present and monitor the monthly financial activities of the department and the individual units’ budgets; research and report on new developments in Federal and/or State regulations, reform and legislation that may or would impact the department’s funding, operational needs or service delivery systems; independently analyze the current operation and structure of various programs recommending more cost-effective options; compile information, prepare formal reports, and make written and oral presentations; prepare and present recommendations and findings to Agency Directors and other management staff; research the availability of grant funding; develop, negotiate, monitor and control administrative, fiscal, and programmatic aspects of grants, contracts, and programs; prepare agenda items to adopt organizational changes and contracts; write and coordinate the adoption of policies and procedures to implement organizational, program, and/or service changes; prepare graphs, charts, and spreadsheets using a variety of personal computer applications; maintain various records pertaining to studies or projects; successfully manage multiple/simultaneous projects or program implementations, ensuring project timelines are met; prepare, present, and monitor the monthly financial activities of the department and the individual units' budgets; prepare request for proposals, bid specifications or waivers; negotiate with vendors and consultants; review final bid/contract document to ensure all specifications will be met; evaluate the achievement of program goals and objectives; may represent the Agency or branch before the Board of Supervisors, public organizations, on State and community committees, task forces, and advisory boards; may design brand identity materials for print and web, including but not limited to social media content, image editing, manuals, catalogs, infographics, posters, digital signage, and promotional items; may serve as Branch or Agency spokesperson in media requests for information to include participating in videotaped and telephone recorded interviews with the media; may plan, develop, coordinate, and implement media strategies to disseminate department or agency information; may prepare, review, and edit releases, newsletters, publications, and public service announcement scripts to communicate with people from various educational and socioeconomic backgrounds; successfully manage multiple public works related projects to ensure project timelines are met; may supervise, train, and maintain standards of practice and evaluating employee performance and competency; Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills, and/or license which are required and equivalent to the following.

Education: Graduation from an accredited college or university with a bachelor’s degree in business or public administration, organizational development, accounting, finance, economics, marketing, computer science, construction or project management, or a closely related field, OR directly related program-specific experience may be substituted for the educational requirement on a ratio of two (2) years specific qualifying experience for one (1) year of education.

Experience: One (1) year of professional administrative work involving planning, coordinating, and evaluating projects and services, OR one (1) year of progressively responsible staff experience in budget preparation and management of complex and specialized financial accounting, technical, or statistical work, OR one (1) year experience in construction management, architecture, engineering, or planning. Level II: Requires two (2) years of experience working as an Administrative Specialist I-RMA or equivalent.

Knowledge of: Understanding of financial analysis principles sufficient to develop budgets and examine and analyze expenses and financial documents; principles and knowledge of project management and customer service; principles and knowledge of public administration; processes of graphic design, graphic design software, and desktop publishing software.

Skill/Ability to: Operate contemporary office equipment inclusive of a computer, keyboard, and all applicable electronic equipment and software; develop and correctly apply excellent and effective written and oral communication; research, compile, and analyze information and prepare appropriate alternatives and recommendations; compile results of research to extrapolate costs such as expenditures, caseloads, and allocations, and to prepare corresponding budget documents; read, interpret, and apply complex, technical regulations, funding documents, financial reports, County and Agency policies and procedures, and federal, state, and local regulations; prepare clear, concise reports and correspondence using correct grammar, punctuation, and spelling; convey complex concepts and procedures to laypersons and negotiate solutions to problems with others; make recommendations and implement new systems or changes in current programs; organize work and set priorities to complete assignments within established time frames; maintain various records; conduct presentations; perform in a supervisory capacity for personnel and support staff; work in a multi-task environment; operate a personal computer using standard word processing, spreadsheet, and publication software in order to produce media documentation; exercise exceptional interpersonal skills, good judgment, and an understanding of highly complex and political environments; demonstrate strong analytical skills, excellent communication, and presentation skills.

Additional Information

Conditions of Employment:

• Possession of, or ability to obtain, an appropriate, valid California driver's license.
• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 19

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).

Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave : 12 set days and 1 personal holiday.

Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation : A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 1/7/2025 11:59 PM Pacific

Salary:

$86,325.00 - $105,207.00 Annually