COMMUNITY AFFAIRS COMMUNICATIONS AIDE ( LEGISLATIVE AIDE NON-CAREER)

Job Description:

COMMUNITY AFFAIRS COMMUNICATIONS AIDE ( LEGISLATIVE AIDE NON-CAREER)

Description

DESCRIPTION

The Office of City of Long Beach District 9 Councilmember, Dr. Joni Ricks-Oddie, is seeking a results-driven, creative, and detail-oriented Community Affairs Communications Aide (Legislative Aide Non-Career) to join her dynamic team. This role is ideal for someone with a talent for execution, storytelling, and community engagement. As a key player in our office, you will use your creativity and organizational skills to support vital communication efforts and community events that make a lasting impact.

Hours: Minimum of 15 hours of availability per week, maximum of 20 hours per week.

ABOUT COUNCILMEMBER RICKS-ODDIE: Councilmember Dr. Joni Ricks-Oddie is committed to protecting residents, strengthening neighborhoods, and helping the community thrive. Her team values hard work, flexibility, and collaboration to create a stronger, safer Long Beach for all.

EXAMPLES OF DUTIES

Administrative Support:
- Constituent Services: Respond promptly and professionally to constituent inquiries via phone, email, and social media, providing accurate and helpful information.

- Event and Project Support: Collaborate on the planning and execution of community events, ensuring seamless logistics, vendor coordination, and effective promotion.

- Community Engagement: Represent the Council District 9 office at events, building connections with residents, local businesses, government officials, and nonprofit organizations.

- Office Management: Assist with general office duties, including data entry, managing constituent calls, and resolving concerns.

- Documentation and Reporting: Organize and maintain records of communications, event plans, and constituent interactions. Prepare clear and concise reports as needed.

- Team Collaboration: Partner with team members to support community engagement initiatives and projects.
Communications Management:
- Craft engaging and professional content for social media platforms, ensuring regular updates that connect with the community.

- Draft, edit, and distribute newsletters, press releases, and other communications materials.

- Update and maintain the District 9 website with relevant news and resources.

- Develop speaking points and briefing materials to support the Councilmember at community engagements.
Community Event Planning:
- Support the planning, coordination, and execution of impactful community events.

- Collaborate with community members, vendors, and partners to ensure successful event delivery.

- Handle event logistics, including setup, registration, and follow-up activities.

REQUIREMENTS TO FILE

- High School Diploma or equivalency is required

- Flexibility to work weekends and evenings is required.

- A valid California Driver License is required and reliable transportation to successfully fulfill the duties of the position.

- Exceptional written and verbal communication skills, with a keen eye for detail and tone.

- Strong organizational and multitasking abilities.

- Proficiency in social media platforms and content management systems.

- Creativity and familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) are a plus.

- Proficiency in Microsoft Office Suite and the ability to quickly learn new platforms.

- Demonstrates initiative and ability to work both independently and collaboratively.

- Professionalism, discretion, and a proactive, positive attitude.
EXPERIENCE:
- Previous experience in community engagement, communications, or event planning is highly desirable.

- Hands-on experience with social media management and content creation.

- Familiarity with administrative tasks in an office setting.

SELECTION PROCEDURE

This recruitment closes on Friday, January 3, 2025 at 5:00 p.m. To be considered for this opportunity, applicants must submit an online application, their cover letter and resume on NEOGOV. Cover letters should be addressed to Anjelica Vargas, Chief of Staff. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The applications will be reviewed after January 3, 2025.

This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
• Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
• Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
• Disability Insurance: City-paid short-term and long-term disability insurance.
• Management Physical: Annual City-paid physical examination.
• Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
• Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
• Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
• Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
• Transportation Allowance: $450 per month.
• Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
• Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
• Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
• Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Management positions -Refer to the Job Posting brochure included in the job posting.

Closing Date/Time: 1/3/2025 5:00 PM Pacific

Salary:

$20.00 Hourly