TPWD - Administrative Assistant II (Assistant Office Manager)

Job Description:

TPWD - Administrative Assistant II (Assistant Office Manager)

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.


BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Tina Trejo, (512) 243-1643

PHYSICAL WORK ADDRESS: McKinney Falls State Park, 5808 McKinney Falls Parkway, Austin, TX 78744

GENERAL DESCRIPTION:

Under the direction of park leadership , this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.



ESSENTIAL JOB DUTIES:

% of Time

Essential Job Duties by Category

30%

Administrative Support:

Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties .

30%

Purchasing, Accounting and/or Budgeting Duties:

May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record.

5%

Personnel Management:

May coordinate equipment and uniform assignment/retrievals for new and separating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants.

30%

Other Division Specific Job Duties:

Provides customer service to provide information and assistance to site visitors/public.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.



Qualifications:

MINIMUM QUALIFICATIONS

Education :

Graduation from High School or GED.

Experience :

One year of experience in administrative support work.

Licensure :

Applicant must possess a valid state driver's license.

PREFERRED QUALIFICATIONS

Experience :

Two years of experience in administrative support work.

Experience in customer service.

Experience in cash management, accounting, auditing or revenue reporting concepts.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of office practices or administrative procedures.

Knowledge of budget management, tracking, or monitoring.

Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display.

Knowledge of purchasing, procurement methods or procedures.

Skill in use of standard office equipment and software.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.

Skill in training others.

Ability to communicate effectively.

Ability to accurately handle cash and account for revenue collected.

WORKING CONDITIONS

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

May be required to operate a state vehicle.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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Closing Date: Jan 3, 2025, 11:59:00 PM