Fleet Administrative Specialist II

Job Description:

Fleet Administrative Specialist II

Description

Overview

The Fleet Services department is hiring an Administrative Assistant!
In this role, you will provide support by coordinating meetings and events, offering excellent customer service, and assisting employees with system support. You'll also prepare documents and folders for new equipment, maintain and update databases, and organize essential files.
This position will be working with staff in our fleet shop in Loveland. The typical schedule is 7:00 AM - 3:30 PM Monday - Friday.

Responsibilities

What you'll be doing:

• Coordinating and managing ownership folders and databases for Fleet Assets.
• Handling DMV title work and managing fuel card ordering for fleet vehicles.
• Entering invoices into the accounting system.
• Generating and distributing maintenance reports, and working with customers to schedule vehicle maintenance.
• Maintaining up-to-date records in all relevant databases.
• Tracking and reviewing employee timesheets to ensure accuracy.
• Monitoring key dates and communicating updates through written and verbal channels.
• Attending meetings and taking detailed notes and minutes.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_II.

What we're looking for:

• Strong ability to enter and maintain data in computer systems or databases.
• Clear and effective written communication with different groups.
• A focus on continuous process improvement.
• Ability to set and adjust appointments, calendars, and work schedules for light-duty vehicles.
• Excellent customer service skills, with the ability to answer questions and direct complex issues to the appropriate person.
• Strong organizational skills and the ability to complete tasks efficiently as part of workflows.
• Consistent and predictable attendance.

Qualifications

To move forward in the hiring process, candidates need to meet the required minimum qualifications. That said, we encourage you to think about your unique background and skills before applying. People often underestimate how their experiences match up with a role’s needs. If you meet the minimum qualifications and believe your skills and perspective can add value to this position, we encourage you to apply.

• Must be at least 18 years of age.
• Two (2) years of experience of experience in a directly related field

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits

Supplemental Information

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.
All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 1/9/2025 11:59 PM Mountain

Salary:

$23.03 - $27.45 Hourly