PERSONNEL ASSISTANT I-II

Job Description:

PERSONNEL ASSISTANT I-II

Description

DESCRIPTION

Applications are available online beginning Friday, December 20, 2024, through 4:30 p.m., Friday, January 3, 2025.

Salary Information:
Grade Level I - $1,930.32 - $2,632.16 Bi-Weekly
Grade Level II -$2,096.08 - $2,838.64 Bi-Weekly

PROMOTIONAL OPPORTUNITY:
This is a promotional job opportunity as defined in the Civil Service Rules and Regulations Article I, Section 4(19)(b) and Article II, Section 7. This job opportunity is limited to current, permanent, City of Long Beach employees. Non-career employees are not eligible for this job opportunity. Seniority Credit, in accordance with Article III, Section 14 of the Civil Service Rules and Regulations, will be added to the final total scores of those who successfully qualify in all phases of the examination. For examination purposes, seniority credit will be based upon whole months of classified service completed as of the last day of filing.

EXAMPLES OF DUTIES

Under general supervision, performs a variety of increasingly responsible para-professional and technically complex duties in a variety of human resource functional areas; responds to inquiries regarding the Human Resources Management System, personnel policies and procedures, employee benefits, salary resolution, and various City documents; develops, verifies and distributes reports; provides technical assistance to City departments; interprets City-wide policies and procedures relating to a variety of Human Resources activities; tracks information using various software programs on a computer; assists managers and staff in the collection, analysis and evaluation of data related to Human Resources programs; may assist in coordinating employee benefits programs such as Deferred Compensation, Long-Term Care, health and dental insurance; may review, verify, edit, and input personnel/benefit transactions; may perform lead supervision and training of subordinate personnel; may make recommendations regarding modifications to Human Resources programs and policies; may develop and maintain Internet/Intranet web pages/sites; may organize and participate in personnel-related training; performs other related duties as required.

REQUIREMENTS TO FILE

Open to current, full-time or part-time permanent City employees with six (6) months of paid full-time equivalent, City service who meet one of the following:

Option A:

• Education equivalent to two years of college from an accredited college or university; AND
• Two years of paid, full-time equivalent experience performing human resource related functions such as employee benefits, human resource automated systems, Equal Employment Opportunity (EEO), and/or employee training programs;

OR
Option B:

• Any combination of education and human resource related experience totaling four years.

Opportunities for Substitution of Education or Experience

Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

*Proof of required documents, such as transcripts or diploma, must be uploaded to the application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degree must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing.

Knowledge, Skills, and Abilities:

Candidates must possess all of the following:

• Ability to gather and organize data;
• Ability to interpret and apply the Personnel Ordinance, Salary Resolution, Civil Service Rules and Regulations, and Payroll/Personnel Procedures, Personnel Policies and Procedures, Administrative Regulations, and employee benefit provisions;
• Ability to effectively communicate orally and in writing;
• Proficiency with computers and automated human resources systems.

Willingness to work overtime, weekend and/or holiday hours may be required for some positions.

A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

SELECTION PROCEDURE

EXAMINATION WEIGHTS:

Application and Supplemental Application...............................................................Qualifying

Appraisal Interview (may include writing exercise)..................................................100%

A minimum rating of 70 must be attained in order to pass the examination. Names will be placed on the promotional eligible list in the rank order of total score achieved. The resulting list will be in effect for two (2) years. Screening of applicants will be conducted based on application and required supplemental application submitted. Based on the number of applications accepted, the selection procedure may be changed. In the event a revision is necessary, the affected persons will be notified.

If you have not received notification within two weeks after close of filing contact the Civil Service Department at (562) 570-6202.

EQUITY AND INCLUSION
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer, or Tagalog) are desirable for some positions interacting with the public.

This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For hearing impaired, call (562) 570-6638.

An Equal Opportunity Employer.

J.O.B. D93AN-25 PA:TM CSC 12/18/2024

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 1/3/2025 4:30 PM Pacific

Salary:

$1,930.32 - $2,838.64 Biweekly