Project Lead, Strengthening Institutions Program (Administrative Analyst/Specialist Exempt II, Range 3) - Office of Research and Sponsored Programs/Graduate Studies & Career Development

Job Description:

Project Lead, Strengthening Institutions Program (Administrative Analyst/Specialist Exempt II, Range 3) - Office of Research and Sponsored Programs/Graduate Studies & Career Development

Description

*SFSU INTERNAL APPLICATIONS ONLY*

All applications should include a CV or resume.

Another Source, an authorized partner of SF State, is assisting San Francisco State University in this search, which will remain until an appointment is made. Applications should be submitted using Another Source's Candidate portal using the following link for the application: https://careers-anothersource.icims.com/jobs/102644/project-lead-strengthening-institutions-program---csu-san-francisco/job

If you have any questions, you can reach out directly to: [email protected]

Working Title

Project Lead, Strengthening Institutions Program

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research and Sponsored Programs/Graduate Studies & Career Development

Appointment Type

Temporary:

Position will end on or before Nov 30, 2027. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

Full-Time

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$6,382.00 - $6,773.00 per month ($76,584.00 - $81,276.00 annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Associate Dean of Graduate Studies & Career Development, the Project Lead provides strategic leadership and day-to-day management of the federally funded Strengthening Institutions Program (SIP). The incumbent leads implementation of the university's Student Success and Career Pathways Ecosystem, a comprehensive initiative designed to strengthen student success, career readiness, experiential learning, workforce preparation, employer engagement, and institutional effectiveness.

The Project Lead is responsible for strategic planning, project implementation, operational oversight, assessment, compliance, and cross divisional collaboration to ensure successful achievement of project goals and long-term institutional sustainability. The position serves as the strategic lead for the project and collaborates with faculty, academic and administrative units, Institutional Research, Information Technology Services, Academic Technology Services, employers, community organizations, alumni, and other stakeholders to advance institutional priorities. The Project Lead also serves as a key liaison between Career & Leadership Development and the Institute for Civic & Community Engagement to ensure coordinated implementation of project activities and institutional priorities.

Position Information

Strategic Project Leadership and Institutional Planning

• Lead implementation of the SIP and coordinate activities supporting the university's Student Success and Career Pathways Ecosystem.
• Develop strategic implementation plans, annual work plans, project priorities, timelines, and performance benchmarks to ensure achievement of project goals and objectives.
• Lead strategic planning and develop implementation strategies that promote the long-term institutionalization and sustainability of project initiatives beyond the grant period.
• Coordinate complex initiatives across multiple academic and administrative units, fostering collaboration and alignment with institutional priorities.
• Assess organizational needs, identify implementation challenges, and develop innovative strategies that improve project effectiveness and institutional capacity.
• Evaluate existing operational practices and recommend improvements that strengthen student success, career readiness, experiential learning, and workforce preparation.
• Develop strategic implementation frameworks, operational priorities, and institutional practices that promote consistency, efficiency, and long-term sustainability.
• Prepare executive reports, presentations, and implementation updates for project leadership and university administrators.
• Establish project priorities and coordinate implementation activities across the project team to ensure alignment with project goals, timelines, and deliverables.
• Coordinate implementation of project activities in collaboration with the Student Success & Workforce Partnerships Coordinator and campus partners to ensure alignment with project goals and timelines.
• Facilitate collaboration between Career & Leadership Development and the Institute for Civic & Community Engagement to ensure coordinated implementation of the Student Success and Career Pathways Ecosystem and alignment of project goals, priorities, and initiatives.
• Develop strategies that build institutional capacity through shared governance, documentation, cross-unit collaboration, and sustainable operational practices that strengthen the Student Success and Career Pathways Ecosystem beyond the grant period.

Faculty Engagement and Academic Innovation

• Develop and coordinate strategies that strengthen faculty engagement in career-connected learning and experiential education.
• Coordinate implementation of Faculty Career Champions and Faculty Learning Community initiatives.
• Collaborate with colleges, departments, and faculty to expand integration of career readiness competencies and high-impact educational practices throughout the curriculum.
• Facilitate cross-disciplinary collaboration that strengthens connections between academic programs, career development, and workforce preparation.
• Coordinate faculty workshops, planning sessions, and related professional development activities.
• Identify and promote innovative practices that support faculty participation and institutional transformation.

Partnership Development and Workforce Engagement

• Develop and cultivate strategic partnerships with employers, industry representatives, alumni, community organizations, government agencies, and other external stakeholders that advance institutional priorities and expand career-connected learning opportunities.
• Provide strategic direction for employer and community engagement initiatives implemented in collaboration with the Student Success & Workforce Partnerships Coordinator and campus partners.
• Coordinate initiatives that expand internships, mentoring, employer engagement, community-engaged learning, undergraduate research, and other career-connected opportunities.
• Identify opportunities to strengthen workforce partnerships that align with institutional priorities and regional workforce needs.
• Represent the project on university committees, community partnerships, and external collaborative initiatives.
• Facilitate collaboration among internal and external stakeholders to support project implementation and long-term sustainability.
• Represent the Strengthening Institutions Program at campus, employer, community, and workforce events to strengthen partnerships, increase awareness of project initiatives, and identify opportunities that advance project goals.
• Coordinate participation in campus and community events that support career readiness, experiential learning, employer engagement, workforce development, and student success initiatives.

Assessment, Evaluation, and Institutional Effectiveness

• Coordinate project assessment activities and monitor progress toward project goals, objectives, and performance measures.
• Collaborate with Institutional Research and the external evaluator to collect, analyze, and interpret project data.
• Develop recommendations that support continuous improvement and informed decision making.
• Coordinate implementation and effective utilization of project technologies that support participation tracking, assessment, reporting, and institutional effectiveness.
• Prepare assessment reports, dashboards, and other materials that communicate project outcomes and institutional impact.
• Provide strategic leadership for the institutional implementation, governance, and long-term adoption of the GivePulse platform in partnership with the Institute for Civic & Community Engagement.
• Collaborate with the Student Success & Workforce Partnerships Coordinator, the Institute for Civic & Community Engagement, Institutional Research, Information Technology Services, and Academic Technology Services to establish institutional priorities, data strategies, reporting frameworks, and long-term sustainability for the GivePulse platform.

Program Administration, Fiscal Management, and Compliance

• Coordinate the fiscal administration of the Strengthening Institutions Program, including budget planning, expenditure monitoring, financial forecasting, and resource allocation in collaboration with project leadership and appropriate university offices.
• Monitor project expenditures to ensure alignment with approved budgets, project priorities, and grant objectives, identifying and recommending adjustments as needed.
• Analyze budget trends and prepare fiscal reports, projections, and recommendations to support strategic planning and informed decision making.
• Coordinate procurement, contracts, and purchasing activities in accordance with university, CSU, and grant requirements.
• Develop and maintain administrative procedures that support effective project operations, compliance, and accountability.
• Coordinate preparation of required fiscal, programmatic, and compliance documentation.
• Monitor project implementation to ensure compliance with applicable university policies, CSU requirements, and sponsor regulations.
• Coordinate implementation of project activities in collaboration with the Student Success & Workforce Partnerships Coordinator, ensuring effective communication, workflow, and alignment across project components.
• Develop project work plans and implementation schedules and monitor progress toward completion of assigned activities.
• Coordinate project meetings, assign follow-up actions, and monitor completion of project deliverables.

Other duties as assigned

Minimum Qualifications

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Demonstrated ability to independently plan, organize, coordinate, and implement complex projects involving multiple priorities and stakeholders.
• Demonstrated expertise in research, analysis, evaluation, and interpretation of information to develop sound conclusions and recommendations.
• Ability to understand complex issues from a broad organizational perspective and develop strategic and operational solutions.
• Demonstrated ability to exercise independent judgment and discretion in interpreting policies, analyzing problems, and recommending appropriate courses of action.
• Ability to establish and maintain collaborative working relationships with faculty, staff, administrators, students, and external partners.
• Demonstrated ability to effectively communicate information and ideas through written reports, presentations, and facilitation of meetings and collaborative processes.
• Ability to analyze data, evaluate program effectiveness, and develop recommendations that support continuous improvement and informed decision making.
• Working knowledge of budget administration, fiscal analysis, and resource management.

Preferred Qualifications

• Master's degree from an accredited college or university in higher education, public administration, business administration, education, organizational leadership, or a related field.
• Experience leading complex, grant-funded, or institution-wide initiatives in a higher education or public sector environment.
• Experience developing and implementing strategic initiatives that involve multiple stakeholders and cross-functional collaboration.
• Experience collaborating with faculty, academic departments, and administrative units to advance student success, career readiness, experiential learning, workforce development, or related initiatives.
• Experience developing and maintaining partnerships with employers, industry, community organizations, government agencies, or other external stakeholders.
• Experience with project planning, budget development and fiscal management, program assessment, data analysis, and performance reporting.
• Experience developing operational processes, policies, or procedures that improve organizational effectiveness and support continuous improvement.
• Experience working with student engagement, career services, experiential learning, or project management platforms, such as GivePulse, Handshake, Salesforce, or similar enterprise systems.
• Knowledge of federal grant administration and applicable university and CSU policies and procedures.

Environmental/Physical/Special

• Must be able to move boxes of paper, office supplies, outreach materials, displays, and event equipment weighing up to 20 pounds.
• Must be able to bend, lift, move, and set up tables, chairs, displays, and other materials for meetings, workshops, outreach activities, and university events.
• Occasional evening and weekend work may be required to support project implementation, professional development activities, employer engagement, career fairs, outreach events, conferences, and community events on and off campus.
• Occasional local travel may be required to attend meetings, employer visits, community partner locations, conferences, and other project related activities.

Pre-Employment Requirements

This position requires the successful completion of a background check.

This position is designated as a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083 (Revised July 21, 2017) as a condition of employment.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

*SFSU INTERNAL APPLICATIONS ONLY*

All applications should include a CV or resume.

Another Source, an authorized partner of SF State, is assisting San Francisco State University in this search, whichwill remain until an appointment is made. Applications should be submitted using Another Source's Candidate portal using the following link for the application: https://careers-anothersource.icims.com/jobs/102644/project-lead-strengthening-institutions-program---csu-san-francisco/job

If you have any questions, you can reach out directly to: [email protected]

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

Pursuant to Education Code Section 89521, the CSU is required to contact the current and/or former employer(s) of an applicant in the final stages of the recruitment process and make a reasonable attempt to obtain information regarding any prior misconduct by the applicant within the last seven years.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Nov 03 2026 Pacific Standard Time
Applications close: