Direct Appointment Dean of Instruction

Job Description:

Direct Appointment Dean of Instruction

Description

DEFINITION
Under general direction, plans, organizes, manages, and provides leadership and oversight for academic and instructional programs and services for an assigned major division; supervises and supports faculty, management, supervisory, professional, technical, administrative, and support staff to foster an inclusive and dynamic learning environment; collaborates on instructional program development and oversees instructional delivery; leads faculty evaluation and program assessment to ensure instructional quality and alignment with institutional, state, and accredited standards; builds partnerships with internal and external stakeholders to advance institutional initiatives and academic programs; manages division budgets and seeks opportunities for collaboration or funding to meet division goals; contributes to institutional planning, policy development, and campus operations as a key member of the College leadership team; serves as a liaison and provides support to the Vice President of Instruction on academic, instructional, educational, and administrative matters; and performs related work as required.
CLASS CHARACTERISTICS
This classification encompasses Dean positions responsible for planning, developing, managing, evaluating, and overseeing academic programs, instructional services, and related initiatives and operations within a major instructional division. The Dean of Instruction supervises and supports faculty and staff to ensure instructional excellence and professional growth while leading the development, implementation, and assessment of instructional and support programs that enhance student retention, attraction, and success. Positions operate in highly visible, sensitive, and evolving arenas working on significant and strategic issues and problems, as well as College and District-wide priorities and directives, requiring an in-depth evaluation and analysis of various, and often competing, circumstances, interests, and demands. The incumbent is accountable for achieving educational and operational goals and objectives, and for advancing the College’s and District’s missions, goals, and objectives within broad guidelines and regulatory requirements.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific job functions does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. Management reserves the right to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides leadership and operational oversight for academic programs and instructional activities within a designated division; oversees both credit, non-credit, and not for credit offerings, ensuring alignment with institutional and student success goals; manages program enrollment in relation to resource allocation, scheduling, and instructional productivity; leads enrollment initiatives, including external partnerships, articulation agreements, staffing, and course scheduling. Works with K-12 and K-16 partners in development of academic pathways, distance education and dual enrollment.
• Coordinates the development of instructional schedules and faculty assignments in consultation with faculty, deans, and College leadership; ensures compliance with collective bargaining agreements and workload regulations; monitors enrollment data and trends to recommend adjustments to class offerings in support of student needs and institutional goals.
• Contributes to the vision and leadership of educational planning and program development in alignment with the College’s and District’s mission, vision, values, and objectives; oversees the implementation and monitoring of assigned programs to ensure compliance with standards and requirements; collaborates in the development, evaluation, and continuous improvement of instructional programs and services; promotes a welcoming, student-centered environment across curriculum, staffing, and services.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses workloads, support systems, and reporting structures; identifies opportunities for improvements and enhancements; leads the implementation of change initiatives.
• Conducts program reviews and assessments; evaluates program effectiveness and follows up on resource requests to support continuous improvement.
• Manages the preparation and timely submission of compliance documentation, program reporting, and accreditation-related records in accordance with established timelines and requirements.
• Selects, trains, supervises, and evaluates faculty and staff; ensures compliance with contractual requirements and institutional standards; provides feedback, supports professional growth, and addresses performance concerns; manages hiring, onboarding, and disciplinary actions.
• Manages and participates in the development, administration, and oversight of division budgets, grants, and financial resources; ensures fiscal responsibility and alignment with institutional priorities; monitors, reviews, and approves expenditures and purchasing requisitions.
• Serves as a first administrative contact for faculty, staff, and student concerns, including grievances, complaints, disciplinary matters, and resolution of academic and operational disputes; responds to inquiries and complaints; ensures equitable issue resolution, adherence to policies, and alterative recommendations as needed.
• Provides oversight and facilitates resolution of student concerns, including disciplinary matters, course equivalency, enrollment adjustments, and access to academic support services that promote student retention and success.
• Manages facilities and technology operations within the division; ensures appropriate staffing, planning, maintenance, refurbishment, and alignment of instructional spaces, equipment, and related services with institutional needs.
• Serves as acting administrator for departments and divisions when the primary administrator is absent, ensuring continuity of leadership, operations, and decision making aligned with institutional policies and priorities.
• Contributes to the quality of the division and College’s instructional services by participating in the creation, review, and implementation of policies and procedures to meet regulatory requirements, educational standards, and institutional needs.
• Represents the division and College at District, community, regional, and state-level activities; collaborates with external partners to support educational initiatives and student success; conducts community outreach and serves as a resource for institutional planning efforts.
• Coordinates curriculum development and revisions in collaboration with faculty and curriculum committees; monitors curriculum processes and articulation agreements to ensure alignment with institutional and transfer goals.
• Participates in strategic planning efforts, collaborating with faculty, staff, and leadership to assess program quality and institutional direction; serves on and chairs various governance committees, councils, and advisory boards; promotes student participation in governance processes.
• Attends and participates in professional development activities and leadership meetings to stay
• Ensures staff observe and comply with all District and mandated safety rules, regulations, and protocols.
• Performs related duties as required.
  
  

QUALIFICATIONS Includes but is not limited to: Knowledge of:

• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned division and areas of responsibility.
• Principles and practices of employee supervision, including faculty and staff evaluation, work planning, assignment review, discipline, and training.
• Principles and practices of leadership.
• Higher education administration in community colleges.
• Accreditation standards relevant to assigned academic and instructional programs.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• District collective bargaining unit agreements as they relate to workforce management and faculty assignments.
• Principles and practices of strategic enrollment management and its impact on resources and scheduling.
• Technical, legal, financial, and public relations issues associated with the management of College academic functions and programs.
• Distance learning teaching methods and practices, and their integration with technology and instructional delivery modalities.
• Principles and practices of institutional planning processes, including strategic planning, enrollment management, and academic program assessment.
• Principles and practices of budget development, grant administration, and financial resource management.
• Principles and practices of contract administration and management.
• General principles of risk management related to the functions of the assigned division. Principles of facilities and technology operations, including instructional space planning, maintenance, refurbishment, and resource alignment with institutional needs.
• Research methods and techniques.
• Recent and ongoing developments, current literature, and sources of information related to the operations and services of the assigned division.
• Principles and practices of conflict resolution, grievance management, and student disciplinary procedures in higher education.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Applicable federal, state, and local laws, codes, and regulations, as well as industry standards and best practices pertinent to the programs, operations, and services of the assigned division.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Provide educational, administrative, and professional leadership for the division.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Plan, organize, direct, and coordinate the work of management, supervisory, faculty, professional, technical, and administrative support personnel; delegate authority and responsibility.
• Select, train, supervise, and evaluate faculty and staff, ensuring compliance with contractual requirements and accreditation standards; provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Plan, organize, develop, and evaluate division programs and services.
• Understand, interpret, apply, and explain all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Assess and resolve student grievances, disciplinary concerns, enrollment disputes, and academic appeals in accordance with institutional policies and procedures.
• Conduct complex research and evaluation projects; assess academic programs, service delivery methods, and institutional effectiveness; and develop evidence-based recommendations for improvement.
• Prepare and administer large and complex budgets, including grants and financial resources; allocate limited funds in a cost-effective manner.
• Oversee facilities and technology operations within the division; assess instructional space needs, coordinate maintenance, and ensure alignment with institutional goals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Effectively represent the division, the College, and the District in meetings with community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Use tact, initiative, prudence, and independent judgment within policy, regulatory, legal, and procedural guidelines and requirements.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Essential Duties Summary Required Qualifications Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

• Equivalent to a master’s degree from an accredited college or university with major coursework in education, curriculum and instruction, higher education administration, educational leadership, or a related field. Experience:
• Five (5) years of increasingly responsible professional experience related to the area(s) of assignment and two (2) years of management or supervisory experience which included employee supervision, in education or an industry related to the area of assignment.
  
  

Licenses and Certifications:

• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Desired/Preferred Qualifications Physical Demands PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
Some positions may require working varied shifts and/or alternate schedules as assigned. District employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the District’s needs, in addition to responding as a Disaster Services Emergency Worker. Range/Step Range 58 Step 1-8 Salary Range $154,359 - $217,198 Annually Benefits Information Yuba Community College District offers a comprehensive benefits package designed to support employees and their families. Benefits include:

• Retirement: Participation in either CalSTRS (California State Teachers’ Retirement System) or CalPERS (California Public Employees’ Retirement System), depending on the position and eligibility.
• Medical
• Dental
• Vision
• Life Insurance - YCCD offers two life insurance policies, each are a $50,000 policy. Additional life insurance options are available for purchase.

EEO Statement Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity

Closing Date/Time: 2026-11-04

Salary:

$154,359 - $217,198 Annually