SENIOR SECRETARY III

Job Description:

SENIOR SECRETARY III

Description

Position/Program Information

TRANSFER JOB OPPORTUNITY
EXAM #: TRCH2102-26-26

*DO NOT FILE APPLICATION ONLINE*

The Department of Children and Family Services is seeking a highly qualified individual for a Senior Secretary III position. The position is located at the Metro North Office located at 1933 S. Broadway, Los Angeles, CA, 90007.

Essential Job Functions

The selected candidate will be responsible for providing secretarial assistance to the Regional Administrator. The responsibilities of this position include, but are not limited to screening calls, providing requested information or referring callers to the appropriate party; preparing bulletins and memos, and collecting data for special reports. The Senior Secretary III contacts other department agencies and individuals for additional information, and may prepare reports for approval upon request. Other responsibilities include checking documentation to ascertain that all relevant information is included, proof reading documentation, and editing documents. The Senior Secretary III maintains the Regional Administrator’s calendar, arranges conferences and meetings for Regional Administrator, handles routine personnel, budget and other operations, and acts as a liaison between Regional Administrator and staff. The Senior Secretary III makes photocopies, files and faxes requested documentation, delivers documents, and distributes mail.

Requirements

DESIRABLE QUALIFICATIONS:

• Dependable, resourceful and flexible
• Excellent verbal and written communication skills
• Excellent interpersonal skills and the ability to interact with all levels of staff
• Strong computer skills including knowledge of CWS/CMS, Excel, Microsoft Word and other software programs
• Demonstrated ability to work with timeframes and prioritize assignments,
• Strong ability to work independently, to follow through on instructions, and meet deadlines
• Excellent organizational skills

Additional Information

All materials submitted by the employee will be evaluated. Only the most qualified employees will be contacted for an interview. Submission of interest does not guarantee an interview. The interview process will be used to determine the final employee selection. This vacancy will remain open until the service needs of the department are met.

Employees interested in transferring should submit the following:

• A Cover Letter clearly outlining how the employee meets the requirements and desirable qualifications
• Résumé with Employee Number and Contact Information
• Copies of Their Last Two Performance Evaluations and Two Writing Samples

CLEARLY INDICATE ON THE COVER LETTER THE COMPLETE TITLE OF THE VACANCY EXACTLY AS DESCRIBED IN THE TEXT BOX IN THE BULLETIN HEADING.

Requested materials should be sent via e-mail to:

Candace Burnside

Assistant Regional Administrator- Hiring Manager

[email protected]

Metro North Office

For detailed information, please click here

Salary:

$62,439.36 - $84,131.04 Annually