Deputy Clerk of the Board of Supervisors I - Confidential

Job Description

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur. This position receives an additional 5% Confidential premium.

Under direct supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Perform duties in support of a variety of departmental program regulations such as Board of Equalization, tax assessment appeals, California Map Act/subdivision map recordation requirements, Williamson Act (land preserve contracts, appeals of land use decisions, etc.), ensures compliance with applicable program regulations.
• Assist with the scheduling and preparation of the County Board of Supervisors agendas and related items.
• Attend meetings of the Board of Supervisors and other bodies, taking minutes of proceedings for permanent records, call roll, mark exhibits and administer oaths when necessary.
• Transcribe minutes and prepare for final review, provide notification of Board actions; create minute orders for items requiring continuation, follow-up upon Board direction; track Board activities and provide reports to ensure completion of assigned project.
• Review correspondence, reports and contracts from various meetings for content, comprehension, accuracy, etc.
• Participate in the development, evaluation and implementation of policies, procedures and standards for the department and ensures compliance, recommends improvement when necessary.
• Interact and collaborate with a variety of high-level individuals, both internally and within the community to provide information; respond to various inquiries of the public, media, County departments; receives policy, service and information requests and refer to appropriate division/department for processing, follow-up and/or review.
• Maintain departmental information services systems including: administering customized records management, Internet site and imaging system software; providing staff training; troubleshooting problems; making recommendations for purchases; arranging for software/upgrade installations; performing system back up functions.
• Prepare complex, routine and non-routine reports as requested; receive, sort, and summarize material for the preparation of reports; research, compose and distribute confidential and non-confidential correspondence, agendas, letters, legal notices, resolutions, presentations and related items using a variety of software.
• Relieve officials of routine administrative details such as reviewing reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval; report administrative and/or operational problems to supervisor.
• Coordinate and schedule appointments, meetings, or reservations at the request of staff; prepare the location, photocopy materials and prepare agendas.
• Act in the capacity of the Clerk of the Board in the absence of the Clerk of the Board.
• Exercise independent judgment in presenting solutions to internal and external customers
• Maintain and upgrade professional knowledge and skills by attending seminars and training programs and by reading trade and professional journals and publications.
• May deal with sensitive and confidential matters at the discretion of the department director.
• Enter and retrieve a variety of complex information from a computer terminal.
• May serve as backup for other positions within the department.
• May train other staff.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

High school diploma or GED and one (1) year experience in administrative support that includes responsibility for preparing agendas and taking minutes for meetings of boards, commissions, or other public bodies.

Licenses and Certifications:
Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Knowledge, Skills, and Abilities

Knowledge of:

• Modern principles, practices and legislative trends relative to County government and government officials.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• The Brown Act and Roberts Rules of Order.
• California Records Management Association practices, procedures and protocol.
• Methods and techniques of research, statistical analysis and report presentation.
• Computer applications and hardware related to the performance of the essential functions of the job.
• Administrative skills and practices.
• Effective writing skills.
• Standard business arithmetic, including percentages and decimals.

Skill in:

• Preparing clear and concise reports, correspondence and other written materials.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Analyzing and resolving office administrative situations and problems.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Apply logical thinking to solve problems or accomplish tasks, understand, interpret and communicate complicated policies, procedures and protocols.
• Transcribing information from dictating equipment.
• Communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
• Operating and performing routine maintenance of general office machines and equipment.

Mental and Physical Ability to:

• Analyze administrative problems and situations.
• Read and interpret documents such as operation and maintenance instructions, procedure manuals, etc.
• Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Establish and maintain effective working relationships with others.
• Present appropriate facts in written and oral form.
• Add, subtract, multiply and divide whole numbers, common fractions and decimals.
• Deal with problems involving several variables in standardized situations.
• While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
• Lift and carry, push and/or pull, or move objects weighing up to 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.

• If you are using education to meet the minimum qualifications for this classification, please submit unofficial transcripts with your application. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide an education evaluation. The education evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org . This education evaluation is the responsibility of the applicant and must be submitted with the application.

• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an application appraisal exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 10/18/2026 11:59 PM Pacific